637 First Street  
City of Santa Rosa  
Santa Rosa, CA 95404  
Long-Term Financial Policy and Audit  
Subcommittee  
Regular Meeting Minutes - Final  
Thursday, October 30, 2025  
4:00 PM  
1. CALL TO ORDER AND ROLL CALL  
The meeting was called to order by Chair Stapp at 4:05 PM.  
3 - Chair Mark Stapp, Caroline Bañuelos, and Jeff Okrepkie  
Present:  
Also Present: Interim Chief Financial Officer Scott Wagner, Budget Manager  
Veronica Conner, Chief Information Officer Brian Tickner, Deputy Director  
Information Technology Ari Piotrkowski, IT Supervisor Kiran Shah, IT Supervisor  
Brian Kilkenny.  
2. PUBLIC COMMENTS NON-AGENDA MATTERS  
Janice Karrman spoke on a non-agenda related matter.  
3. APPROVAL OF MINUTES  
3.1  
Meeting Minutes  
Regular Meeting Minutes 9-25-25-draft  
Attachments:  
Approved as submitted.  
4. SCHEDULED ITEMS  
4.1 INFORMATION TECHNOLOGY DEPARTMENT FINANCIAL UPDATE  
Presenter: Brian Tickner, Chief Information Officer  
Purpose: The Information Technology Department will present a performance  
review to the Committee, comparing the Fiscal Year 2024-25 budget against  
actual results. The review will detail staffing allocations, costs for services and  
supplies, and revenues.  
Recommendation: Information  
The committe discussed the presentation.  
Janice Karrman spoke on AI and infrastructure.  
4.2 FINANCE DEPARTMENT FINANCIAL UPDATE  
Presenter: Scott Wagner, Interim Chief Financial Officer  
Purpose: The Finance Department will present a performance review to the  
Committee, comparing the Fiscal Year 2024-25 budget against actual results. The  
review will detail staffing allocations, costs for services and supplies, and  
revenues.  
Recommendation: Information  
The committee discussed the presentation.  
4.3 PENSION COSTS AND CALPERS OVERVIEW  
Presenter: Scott Wagner, Interim Chief Financial Officer  
Purpose: A presentation by the CFO to review the historical and current costs of  
pension plans and review changes to funding methodologies and employee  
benefits.  
Recommendation: Information  
The committee discussed the presentation.  
Janice Karrman spoke on bonds, loans and ballot measures.  
Presentation (Uploaded 10-31-25)  
Attachments:  
received and filed  
Presentation  
Attachments:  
received and filed  
Presentation (Uploaded 10-31-25)  
Attachments:  
received and filed  
5. FUTURE AGENDA ITEMS  
The next regular meeting on November 13, 2025 will include  
department presentations from the Police Department and Planning  
& Economic Development.  
6. ADJOURNMENT  
The meeting was adjourned by Chair Stapp at 6:09 PM.  
Approved on: November 13, 2025  
/s/Victoria Luna, Recording Secretary