Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
NOVEMBER 7, 2024  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
October 17, 2024 - Regular Meeting Minutes - DRAFT  
October 17, 2024 - Regular Meeting Minutes - DRAFT  
Attachments:  
6. STAFF BRIEFINGS  
None.  
7. CONSENT ITEMS  
7.1  
MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT  
(PSA) WITH EKI ENVIRONMENT AND WATER, INC. FOR  
PREPARATION OF THE 2025 URBAN WATER MANAGEMENT PLAN  
WATER DEMAND AND CONSERVATION ANALYSIS  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and Santa Rosa Water that the Board of Public Utilities,  
by motion, approve a Professional Service Agreement (PSA) with EKI  
Environment & Water Inc., in an amount not to exceed $546,804, and  
authorize the Director of Santa Rosa Water to sign the Letter  
Agreement for cost share among the Water Contractors participating in  
the project.  
Staff Report  
Attachments:  
Attachment 1 - Draft Professional Services Agreement with  
Attachment 2 - Letter Agreement between Contractors with  
7.2  
MOTION - WAIVER OF COMPETITIVE BIDDING PROCESS AND  
SOLE SOURCE CONTRACT AWARD FOR STRAINPRESS  
EQUIPMENT FROM HUBER TECHNOLOGY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion, waive  
competitive bidding and authorize the award of a sole source Purchase  
Order (PO) for the procurement of one (1) Huber Sludgecleaner  
Strainpress 290 unit from Huber Technology, NC, in an amount not to  
exceed $200,000.  
Staff Report  
Attachments:  
Attachment 1 – HUBER Technology, Inc. Price Proposal  
7.3  
MOTION - APPROVAL - SECOND AMENDMENT TO GENERAL  
SERVICES AGREEMENT F002525 FOR BIOSOLIDS HAULING  
SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Second Amendment to General Services Agreement  
F002525 for a one-year extension and increase in compensation for  
biosolids hauling services with Poncia Fertilizer, Inc., Cotati, CA in the  
amount of $765,326.05 for a total cumulative amount not to exceed  
$2,235,756.05.  
Staff Report  
Attachments:  
Attachment 1 – Second Amendment to GSA F002525  
7.4  
MOTION - APPROVAL OF FIRST AMENDMENT TO BLANKET  
PURCHASE ORDER 170369 - ONE-YEAR EXTENSION, PRICE  
INCREASE, AND INCREASE COMPENSATION FOR IRON SPONGE  
MEDIA REMOVAL, REPLACEMENT, AND DISPOSAL SERVICES  
WITH CARBON SUPPLY, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the First Amendment to Blanket Purchase Order (BPO) 170369  
to extend the term one year, increase unit cost, and increase  
compensation for Iron Sponge Media Removal, Replacement, and  
Disposal services to Carbon Supply, Inc., Bell Gardens, California, in  
the amount of $100,000, for a total cumulative amount not to exceed  
$197,000.  
Staff Report  
Attachments:  
Attachment 1 - Cost Sheet  
8. REPORT ITEMS  
8.1  
REPORT - PROFESSIONAL SERVICES AGREEMENT (PSA) WITH  
MONTROSE ENVIRONMENTAL SOLUTIONS, INC FOR CALIFORNIA  
ENVIRONMENTAL QUALITY ACT COMPLIANCE TECHNICAL  
SERVICES FOR THE SANTA ROSA WATER SUPPLY  
ALTERNATIVES PLAN  
BACKGROUND: The next steps identified in the 2023 Santa Rosa  
Water Supply Alternatives Plan included the preparation of California  
Environmental Quality Act (CEQA) environmental studies for the  
proposed water supply project options. Santa Rosa Water staff  
released a request for proposals (RFP) for the preparation of CEQA  
compliance documents for expanded groundwater supply strategies,  
including new groundwater production wells, converting existing  
emergency wells into production wells, and local aquifer storage and  
recovery wells per the work plan of the 2023 Santa Rosa Water Supply  
Alternatives Plan. Montrose Environmental Solutions, Inc was the top  
ranked proposal by the RFP review panel.  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and Santa Rosa Water that the Board of Public Utilities,  
by motion, approve a Professional Services Agreement with Montrose  
Environmental Solutions to provide California Environmental Quality Act  
Compliance Technical Services for the Santa Rosa Water Supply  
Alternatives Plan in the amount not to exceed $448,788.  
Staff Report  
Attachments:  
Attachment 1 – Draft Professional Services Agreement with  
Presentation (Uploaded 11.05.2024)  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
12. SUBCOMMITTEE REPORTS  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.