Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, November 7, 2024  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:31 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Robin Bartholow, Board Member  
Duane De Witt, and Board Member Glen Wright  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
October 17, 2024 - Regular Meeting Minutes - DRAFT  
The October 17, 2024 regular meeting minutes were approved as  
submitted.  
6. STAFF BRIEFINGS  
None.  
7. CONSENT ITEMS  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Badenfort, to approve Consent Items 7.1 to 7.4.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member De Witt and Board  
Member Wright  
7.1  
MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT  
(PSA) WITH EKI ENVIRONMENT AND WATER, INC. FOR  
PREPARATION OF THE 2025 URBAN WATER MANAGEMENT PLAN  
WATER DEMAND AND CONSERVATION ANALYSIS  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and Santa Rosa Water that the Board of Public Utilities,  
by motion, approve a Professional Service Agreement (PSA) with EKI  
Environment & Water Inc., in an amount not to exceed $546,804, and  
authorize the Director of Santa Rosa Water to sign the Letter  
Agreement for cost share among the Water Contractors participating in  
the project.  
This Consent - Motion was approved.  
7.2  
MOTION - WAIVER OF COMPETITIVE BIDDING PROCESS AND  
SOLE SOURCE CONTRACT AWARD FOR STRAINPRESS  
EQUIPMENT FROM HUBER TECHNOLOGY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion, waive  
competitive bidding and authorize the award of a sole source Purchase  
Order (PO) for the procurement of one (1) Huber Sludgecleaner  
Strainpress 290 unit from Huber Technology, NC, in an amount not to  
exceed $200,000.  
This Consent - Motion was approved.  
7.3  
MOTION - APPROVAL - SECOND AMENDMENT TO GENERAL  
SERVICES AGREEMENT F002525 FOR BIOSOLIDS HAULING  
SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Second Amendment to General Services Agreement  
F002525 for a one-year extension and increase in compensation for  
biosolids hauling services with Poncia Fertilizer, Inc., Cotati, CA in the  
amount of $765,326.05 for a total cumulative amount not to exceed  
$2,235,756.05.  
This Consent - Motion was approved.  
7.4  
MOTION - APPROVAL OF FIRST AMENDMENT TO BLANKET  
PURCHASE ORDER 170369 - ONE-YEAR EXTENSION, PRICE  
INCREASE, AND INCREASE COMPENSATION FOR IRON SPONGE  
MEDIA REMOVAL, REPLACEMENT, AND DISPOSAL SERVICES  
WITH CARBON SUPPLY, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the First Amendment to Blanket Purchase Order (BPO) 170369  
to extend the term one year, increase unit cost, and increase  
compensation for Iron Sponge Media Removal, Replacement, and  
Disposal services to Carbon Supply, Inc., Bell Gardens, California, in  
the amount of $100,000, for a total cumulative amount not to exceed  
$197,000.  
This Consent - Motion was approved.  
8. REPORT ITEMS  
8.1  
REPORT - PROFESSIONAL SERVICES AGREEMENT (PSA) WITH  
MONTROSE ENVIRONMENTAL SOLUTIONS, INC FOR CALIFORNIA  
ENVIRONMENTAL QUALITY ACT COMPLIANCE TECHNICAL  
SERVICES FOR THE SANTA ROSA WATER SUPPLY  
ALTERNATIVES PLAN  
BACKGROUND: The next steps identified in the 2023 Santa Rosa  
Water Supply Alternatives Plan included the preparation of California  
Environmental Quality Act (CEQA) environmental studies for the  
proposed water supply project options. Santa Rosa Water staff  
released a request for proposals (RFP) for the preparation of CEQA  
compliance documents for expanded groundwater supply strategies,  
including new groundwater production wells, converting existing  
emergency wells into production wells, and local aquifer storage and  
recovery wells per the work plan of the 2023 Santa Rosa Water Supply  
Alternatives Plan. Montrose Environmental Solutions, Inc was the top  
ranked proposal by the RFP review panel.  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and Santa Rosa Water that the Board of Public Utilities,  
by motion, approve a Professional Services Agreement with Montrose  
Environmental Solutions to provide California Environmental Quality Act  
Compliance Technical Services for the Santa Rosa Water Supply  
Alternatives Plan in the amount not to exceed $448,788.  
Peter Martin, Deputy Director - Water Resources, presented and  
answered Board Member questions.  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve a Professional Services Agreement with Montrose  
Environmental Solutions to provide California Environmental Quality Act  
Compliance Technical Services for the Santa Rosa Water Supply  
Alternatives Plan in the amount not to exceed $448,788.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member De Witt and Board  
Member Wright  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
12. SUBCOMMITTEE REPORTS  
Board Member Wright reported that the Budget Review  
Subcommittee met on November 6, 2024 to consider Santa Rosa  
Water's proposed 2025 - 2029 water, recycled water, and sewer  
rate schedule. The subcommittee unanimously recommended  
approval of the rate schedule and this item is tentatively scheduled  
to come to the full Board on November 21, 2024.  
Chair Galvin reported that the Contract Review met October 21,  
2024 to consider two contracts, which were unanimously approved,  
both which were on today's agenda. The first was the Professional  
Services Agreement with Montrose Environmental and the second  
was the Professional Services Agreement with EKI. The  
subcommittee also reviewed a proposed cost sharing agreement  
between the contractors for work to be done, with Santa Rosa Water  
acting as the project manager.  
13. BOARD MEMBER REPORTS  
Board Member DeWitt reported that Make A Difference day  
happened a few weeks back and there was a creek clean-up at  
Roseland Creek.  
14. DIRECTORS REPORTS  
Director Burke reported: The Geysers experienced a PG&E Public  
Safety Power Shut-off (PSPS) event, but that is anticipated to lift  
today. There was a slight increase in recycled water storage levels  
due to the event, but levels are still average for this time of year.  
Board Member Grabill resigned effective a week and a half ago. We  
thank him for his service on the Board of Public Utilities. We expect  
Councilmember Fleming will make a new appointment soon.  
15. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:02 p.m. The next Board of  
Public Utilities meeting is scheduled for November 21, 2024 at 1:30  
p.m.  
Approved on: December 5, 2024  
__/S/_____________  
Michelle Montoya  
Recording Secretary