Attachment 1 - Request for Proposal

Attachments:

Presentation (Uploaded 2-15-2022)

4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)

4. ANNOUNCEMENT OF ROLL CALL

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

6. PROCLAMATIONS/PRESENTATIONS - NONE.

7. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

7.1

7.2

COVID-19 RESPONSE UPDATE

This will be a standing item on the agenda. No action will be taken

except for possible direction to staff.

COMMUNITY EMPOWERMENT PLAN UPDATE (CONTINUED FROM

THE FEBRUARY 1, 2022 AGENDA)

This will be a standing item on the agenda. No action will be taken

except for possible direction to staff.

8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

8.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on settlements over $50,000 through

January 2022 as well as provide a summary of pending litigation

against the City.

Litigation Report

Attachments:

9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

10. MAYOR'S/COUNCIL MEMBERS’ REPORTS

10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

10.1.1 Council Subcommittee Reports

10.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

10.1.4 Association of Bay Area Governments (ABAG)

10.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

10.1.6 Sonoma Clean Power Authority (SCPA)

10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

10.1.8 Groundwater Sustainability Agency (GSA)

10.1.9 Home Sonoma County (HSC)

10.1.10 Renewal Enterprise District (RED)

10.1.11 Public Safety Subcommittee

10.1.12 Other

11. APPROVAL OF MINUTES

11.1

December 7, 2021, Regular Meeting.

Attachments:

11.2

December 14, 2021, Regular Meeting. (CONTINUED FROM THE

FEBRUARY 1, 2022 AGENDA)

Attachments:

11.3

11.4

December 21, 2021, Special Meeting. (CONTINUED FROM THE

FEBRUARY 1, 2022 AGENDA)

January 11, 2022, Regular Meeting.

Attachments:

Attachments:

12. CONSENT ITEMS

12.1

RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT F002334 WITH BELINDA M. FERNANDEZ,

DBA STUDIO B

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution,

approve the First Amendment to Professional Services Agreement

Number F002334 with Belinda M. Fernandez, dba Studio B, Santa

Rosa, CA, to extend multi-platform marketing and brand management

services for the Economic Development Division through June 30,

2023, and increase compensation in the amount of $65,000 for a total

contract amount not to exceed $152,000.

Attachments:

Exhibit A - Amendment to PSA Studio B

12.2

RESOLUTION - APPROVAL TO TRANSFER FUNDS FROM

BENNETT VALLEY GOLF COURSE CAPITAL FUND TO PURCHASE

GREENS MOWERS

RECOMMENDATION: It is recommended by the Bennett Valley Golf

Course Ad Hoc Committee and the Transportation and Public Works

Department that the Council, by resolution, increase appropriations in

the Bennett Valley Golf Course Operations fund in the amount of

$100,000 for the purchase of two golf course greens mowers, with the

source of funds from Bennett Valley Golf Course Capital Fund.

Attachments:

12.3

RESOLUTION - ADOPTION OF MEMORANDUM OF

UNDERSTANDING, UNIT 9 - FIRE SAFETY MANAGEMENT

REPRESENTED BY SANTA ROSA POLICE MANAGEMENT

ASSOCIATION, EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024

RECOMMENDATION: It is recommended by the Human Resources

Department and the City Manager’s Office that the Council, by

resolution, adopt the Memorandum of Understanding for an agreement

for, and on behalf of, the employees in the City’s Bargaining Unit 9 -

Fire Safety Management, represented by the Santa Rosa Police

Management Association, and effective July 1, 2021 to June 30, 2024.

Attachment 1 - Redline MOU

Attachments:

Exhibit A - MOU

REVISED Presentation (Uploaded 2-15-2022)

*12.4

RESOLUTION - DECLARING A VACANCY IN THE OFFICE OF

COUNCIL MEMBER DISTRICT 3 AND APPOINTING DIANNA

MACDONALD TO SERVE UNTIL DECEMBER 2022

RECOMMENDATION: It is recommended by the City Attorney’s Office

and City Clerk’s Office that the Council, by resolution, appoint Dianna

MacDonald to the office of Council Member District 3.

Attachments:

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 17.

Voice message public comments received for non-agenda items may be

played under Agenda Item 13 or at Item 17. Recorded public comments are

limited to 3 minutes to mirror in-person meeting protocols.

14. REPORT ITEMS

14.1

REPORT - PROJECT APPROVAL AND APPROVAL OF THE

ACQUISITION OF A PORTION OF 1400 FOUNTAINGROVE

PARKWAY FOR THE PERMANENT FIRE STATION NO. 5 REBUILD

PROJECT (FIRE STATION 5 RESILIENCY AND RELOCATION)

(CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA)

BACKGROUND: The City seeks to acquire an approximately 2.11-acre

portion of Keysight’s campus located at 1400 Fountaingrove Parkway,

Santa Rosa, CA (the “Property”) in order to relocate and rebuild Fire

Station 5, formerly located at 2201 Newgate Ct., following the original

station’s destruction in the 2017 Tubbs Fire. Relocation of the

permanent Fire Station 5 to the proposed acquisition site will improve

service, allow for upstaffing, and serve as a forward command post in

the event of large emergencies.

An Initial Study/Mitigated Negative Declaration (IS/MND), and Mitigation

Monitoring and Reporting Program (MMRP) have been prepared in

accordance with the California Environmental Quality Act (CEQA) to

analyze and mitigate the potential environmental impacts associated

with the proposed acquisition and construction of a new 10,763 square

foot fire station on the Property. The IS/MND concludes that the

proposed project would not result in any significant or potentially

significant effects on the environment if the mitigation measures

identified in the IS/MND are adopted and made conditions of approval

of the proposed project.

RECOMMENDATION: It is recommended by the Fire Department,

Transportation and Public Works Department and Real Estate Services

that Council, by resolution: 1) Adopt the Mitigated Negative Declaration

and Mitigation Monitoring and Reporting Program for the Permanent

Fire Station No. 5 Relocation and Rebuild Project (Fire Station 5

Resiliency and Relocation); 2) Approve the Project; 3) Approve the

acquisition of approximately 2.11 acres of a portion of 1400

Fountaingrove Parkway, Santa Rosa, CA, APN 173-670-022, for the

new Fire Station 5; and 4) Authorize the Assistant City Manager or

designee to execute all documents necessary to complete the

acquisition and all documents related, subject to approval as to form by

the City Attorney.

Attachment 1 - Fire Station 5 ISMND and MMRP

Attachments:

Attachment 2 - Prelim Design Submittal

Exhibit A - Fire Station 5 ISMND and MMRP

Late Correspondence (Uploaded 2-15-2022)

14.2

REPORT - APPROVAL OF SCOPE OF SERVICES AND

SOLICITATION PROCESS FOR MANAGEMENT OF BENNETT

VALLEY GOLF COURSE ENTERPRISE

BACKGROUND: The purpose of this action is to receive approval from

Council to solicit for a single management organization to operate and

maintain the Bennett Valley Golf Course (BVGC), including the

restaurant. On August 17, 2021, Council approved a solicitation to

evaluate the BVGC operations and make recommendations for a future

solicitation for operations and maintenance of the BVGC. The Bennett

Valley Ad Hoc Committee and staff have worked with the National Golf

Foundation (NGF) to develop options for solicitation of the future

management of the BVGC and restaurant.

Approval of the motion will 1) approve the scope of work, 2) authorize

staff to release a request for proposals for a single operator for the

entire BVGC enterprise, 3) approve the review and selection committee,

and 4) delegate authority to the City Manager or designee to further

modify the Scope of Work and/or RFP process, composition of the

review committee provided such changes are consistent with or do not

otherwise conflict with Council direction.

RECOMMENDATION: It is recommended by the Bennett Valley Golf

Course Ad Hoc Committee, and the Transportation and Public Works

Department that the Council, by motion: 1) approve a scope of services

for management of Bennett Valley Golf Course; and 2) authorize

release of a Request for Proposals (RFP) to solicit for a single operator

management organization to operate and maintain the Bennett Valley

Golf Course and restaurant; and 3) approve the review committee

composition; and 4) delegate authority to the City Manager or designee

to further modify the scope of work and/or RFP process and

composition of the review committee provided such changes are

consistent with or do not otherwise conflict with Council direction.

Attachments:

14.3

REPORT - APPROPRIATION OF FUNDS FOR ONE-TIME

PROGRAMS AND APPROVAL OF LIMITED TERM MEDIA SERVICES

TECHNICIAN FOR THREE YEARS

BACKGROUND: The City received PG&E settlement funds in the

amount of $95 million in July 2020. Of that amount, the City Council

has obligated $88 million to various programs, including $40 million to

provide financial stability to the General Fund; $10 million contribution

to the Renewal Enterprise District (RED); $10 million for the

development of the Roseland Library; $20 million for fire recovery

projects in Coffey Park and Fountaingrove areas; and $8 million for fire

resiliency projects. The City has been allocated a total of $34.6 million

of American Rescue Plan Act (ARPA) funds, with the first tranche

received in May 2021, and the second to be received in May 2022.

Over the last half of 2021, a working group of City staff reviewed

potential programs that could be funded by the City’s ARPA allocation,

or with the remaining $7 million of PG&E settlement funds, based on

sustainability, economic, and equity factors. The working group

provided a ranked program list to the Council as part of Study Session

presentations on October 26, 2021, and again on November 30, 2021,

at which time the Council provide direction for funding the spending

plans.

RECOMMENDATION: It is recommended by the Finance Department

that the Council, by resolution, increase appropriations to fund one-time

programs using PG&E settlement funds and American Rescue Plan Act

(ARPA) funds, as set for in Exhibit A and B of the resolution, and amend

the City Classification and Salary Plan to add 1.0 FTE Limited Term

Media Services Technician for three years in the Information

Technology Department.

Attachments:

14.4

REPORT - FY 2021-22 BUDGET AMENDMENT

BACKGROUND: The purpose of this item is to request approval to

amend the current FY 2021-22 adopted budget, salary plan and number

of authorized positions. This amendment will accomplish several

actions. It will 1) increase appropriations for revenue, especially in the

General Fund, which has rebounded more quickly than anticipated from

COVID-19 pandemic-related losses; 2) increase appropriations to fund

Council-approved changes to City labor contracts; and 3) increase

appropriations to address critical needs for the last six months of the

fiscal year. In addition, staff is requesting personnel changes to support

Council priorities and changes in the City’s organization structure.

RECOMMENDATION: It is recommended by the Finance Department

that the Council, by two separate resolutions: 1) amend the Fiscal Year

(FY) 2021-22 adopted budget and the FY 2021-22 salary plan and

number of authorized positions as set forth in Exhibit A of the resolution;

and 2) amend the Transaction and Use Tax (Measure O)

Implementation Plan for Police, Fire, and Gang Prevention/Intervention

Services to reflect additional revenues and expenditures.

Resolution 1 - FY 2021-2022 Budget Amendment

Attachments:

Exhibit A - FY 2021-2022 Budget Amendment

Resolution 2 - Measure O Implementation Plan

Exhibit A - Measure O Implementation Plan

15. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

15.1

PUBLIC HEARING - RESOLUTION AUTHORIZING FILING A GRANT

APPLICATION FOR FTA SECTION 5310 FUNDS FOR PURCHASE

OF REPLACEMENT ADA PARATRANSIT VEHICLES (CONTINUED

FROM THE FEBRUARY 1, 2022 AGENDA)

BACKGROUND: Federal Transit Administration (FTA) Section 5310

program funds are appropriated to urbanized areas across the United

States to support transportation services for older adults and persons

living with a disability. Applications for the 5310 grant process in

California are administered by Caltrans in conjunction with the

Metropolitan Transportation Commission (MTC). Caltrans requires the

local jurisdiction to hold a public hearing as well as adopt a resolution

prior to applying for 5310 funds. Santa Rosa’s application will request

funding for eligible ADA Paratransit vehicles.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council: 1) hold a public hearing to

determine whether any private non-profit is readily available to provide

paratransit services within the City; and, 2) by resolution, authorize the

City Manager or designee to execute and file a grant application with

the California Department of Transportation (Caltrans) under Federal

Transit Act Section 5310 (FTA C 9070.1G) to purchase five

replacement ADA Paratransit vehicles.

Attachment 1 - Public Hearing Notice and E-mail to Org

Attachments:

15.2

PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2022/23

BUDGET PRIORITIES

BACKGROUND: The City Charter, Section 28(a), states that “…not

later than March 31st of each year and prior to any annual goal setting

meeting held by the Council, the Council shall hold a public hearing

seeking oral and written comment from the public on budget priorities

for the upcoming fiscal year.”

Public input is an important component to the preparation of the budget.

This public hearing also provides information to the City Council as they

establish and refine their Council Goals. In addition to this public

hearing, members of the public may provide comments or suggestions

at any time on the City’s website.

RECOMMENDATION: It is recommended by the Finance Department,

that the Council hold a public hearing on budget priorities and consider

written and oral comments as part of future budget deliberations. No

action is necessary.

Attachments: