Hybrid - See Agenda for  
Participation Information  
City Council Chamber  
100 Santa Rosa Avenue  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, December 16, 2021  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at approximately 1:35 p.m.  
Board Member Watts joined the meeting at approximately 1:39 p.m.  
7 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Christopher Grabill, Board Member  
Mark Walsh, Board Member Mary Watts, and Board Member Glen  
Wright  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
November 18, 2021 - Regular Meeting Minutes.  
4.1  
Attachments:  
The minutes for November 18, 2021 were received and accepted  
as submitted.  
5. STAFF BRIEFINGS  
5.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Attachments:  
Presenters: Peter Martin, Deputy Director - Water Resources and  
Emma Walton, Deputy Director - Water Reuse  
6. CONSENT ITEMS  
6.1  
MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES  
AGREEMENT F002157 FOR CONSTRUCTION MANAGEMENT AND  
INSPECTION - C02201 SKYFARM ‘A’ AND HANSFORD COURT LIFT STATION  
RECONSTRUCTION  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department, the Water Department, and the Contract Review Subcommittee that  
the Board of Public Utilities, by motion, approve a Second Amendment to  
Professional Services Agreement F002157 with Coastland Civil Engineering of  
Santa Rosa, CA, for construction management and inspection services associated  
with construction contract C02201 - Skyfarm ‘A’ and Hansford Court Lift Station  
Reconstruction in the amount of $64,481.23, for a total contract amount not to  
exceed $490,029.43.  
Attachments:  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve a Second Amendment to Professional Services  
Agreement F002157 with Coastland Civil Engineering of Santa Rosa, CA,  
for construction management and inspection services associated with  
construction contract C02201 - Skyfarm 'A' and Hansford Court Lift Station  
Reconstruction in the amount of $64,481.23, for a total contract amount not  
to exceed $490,029.43. The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
6.2  
MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT  
AMENDMENT 2 FOR DESIGN SERVICES FOR BACKUP GENERATORS AT  
WATER AND WASTEWATER FACILITIES  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department, the Water Department, and the Contract Review Subcommittee that  
the Board of Public Utilities, by motion, approve the Professional Services  
Agreement (PSA) Amendment 2 with Brelje & Race Consulting Engineers, of  
Santa Rosa, CA, for design services for Backup Generators at Water and  
Wastewater Facilities in the amount not to exceed $261,300.  
Attachments:  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve the Professional Services Agreement (PSA)  
Amendment 2 with Brelje & Race Consulting Engineers, of Santa Rosa, CA,  
for design services for Backup Generators at Water and Wastewater  
Facilities in the amount not to exceed $261,300. The motion carried by the  
following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
6.3  
RESOLUTION - APPROVAL OF THE ACQUISITION OF 601 PIEZZI ROAD,  
SANTA ROSA, THE DELEGATION OF SIGNING AUTHORITY TO THE  
ASSISTANT CITY MANAGER/DIRECTOR OF TRANSPORTATION AND PUBLIC  
WORKS, THE DETERMINATION THAT THE PROJECT IS EXEMPT FROM  
CEQA, AND THE FILING OF A NOTICE OF EXEMPTION  
RECOMMENDATION: It is recommended by the Real Estate Services Division  
and the Water Department that the Board of Public Utilities, by resolution, approve  
the acquisition of 601 Piezzi Road from the County of Sonoma, the delegation of  
signing authority to the Assistant City Manager/Director of Transportation and  
Public Works, the determination that the project is exempt from the provisions of  
CEQA, and the filing of a Notice of Exemption.  
Attachments:  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve Item 6.3 - RESOLUTION NO. 1278 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE  
ACQUISITION OF 601 PIEZZI ROAD, SANTA ROSA, FOR THE CONTINUED  
OPERATION OF A SEWER LIFT STATION, THE DELEGATION OF SIGNING  
AUTHORITY TO THE ASSISTANT CITY MANAGER/DIRECTOR OF  
TRANSPORTATION AND PUBLIC WORKS, THE DETERMINATION THAT  
THE PROJECT IS EXEMPT FROM CEQA, AND THE FILING OF A NOTICE  
OF EXEMPTION." The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
6.4  
RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE  
AWARD FOR EQUIPMENT AND LICENSES WITH E&M ELECTRIC AND  
MACHINERY, INC. DBA WONDERWARE CALIFORNIA  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, waive competitive process and  
authorize the award of a sole source Purchase Order with E&M Electric and  
Machinery, Inc. dba Wonderware California, for equipment and licenses to manage  
the Supervisory Control and Data Acquisition (SCADA) system in the amount not to  
exceed $217,781.56.  
Attachments:  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve Item 6.4 - RESOLUTION NO. 1279 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A  
WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE  
PURCHASE ORDER FOR EQUIPMENT AND LICENSES WITH E&M  
ELECTRIC AND MACHINERY, INC. DBA WONDERWARE CALIFORNIA."  
The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
6.5  
MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES  
AGREEMENT F001496 WITH E&M ELECTRIC AND MACHINERY, INC. DBA  
WONDERWARE CALIFORNIA  
RECOMMENDATION: It is recommended by the Contract Review Subcommittee  
and the Water Department that the Board of Public Utilities, by motion, approve a  
Second Amendment to Professional Services Agreement No. F001496 with E&M  
Electric and Machinery, Inc. dba Wonderware California, to provide software  
license and support services related to the Supervisory Control and Data  
Acquisition (SCADA) in the amount of $257,725, for a total contract not to exceed  
$581,827.30 and authorize the Chair to sign the agreement.  
Attachments:  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve a Second Amendment to Professional Services  
Agreement No. F001496 with E&M Electric and Machinery, Inc. dba  
Wonderware California, to provide software license and support services  
related to the Supervisory Control and Data Acquisition (SCADA) in the  
amount of $257,725, for a total contract not to exceed $581,827.30 and  
authorize the Chair to sign the agreement. The motion carried by the  
following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
7. REPORT ITEMS  
7.1  
REPORT - PROJECT WORK ORDER APPROVAL - PROFESSIONAL  
ENGINEERING DESIGN SERVICES FOR CARLEY AND PETER SPRINGS  
WELL REHABILITATION  
BACKGROUND: The Carley Well and Peter Springs Well serve as emergency  
water sources for the City’s water supply. Both wells and associated ancillary  
infrastructure are in various degrees of disrepair or suboptimal operation requiring  
rehabilitation or replacement. The objective of this project is to improve the Carley  
and Peter Springs Well system to meet the City’s long-term objectives for water  
resources.  
RECOMMENDATION: It is recommended by the Contract Review Subcommittee  
and the Water Department that the Board of Public Utilities, by motion, approve a  
Project Work Order under the Master Professional Services Agreement with West  
Yost & Associates, of Santa Rosa, CA for Professional Engineering Design  
Services for Carley and Peter Springs Well Rehabilitation, in the amount not to  
exceed $905,441.  
Attachments:  
Presenter: Casey Claborn, Associate Civil Engineer  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Wright, to approve a Project Work Order under the Master Professional  
Services Agreement with West Yost & Associates, of Santa Rosa, CA for  
Professional Engineering Design Services for Carley and Peter Springs  
Well Rehabilitation, in the amount not to exceed $905,441. The motion  
carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
7.2  
REPORT - APPROVAL OF SECOND AMENDED AND RESTATED  
MEMORANDUM OF UNDERSTANDING FOR BEST AND FINAL PRICE OF  
ULTRAVIOLET DISINFECTION EQUIPMENT - C00284 LAGUNA TREATMENT  
PLANT DISINFECTION IMPROVEMENTS PROJECT  
BACKGROUND: Ultraviolet Light (UV) is the primary disinfection process for the  
Laguna Treatment Plant (LTP). In 2012, the Division of Drinking Water (DDW)  
re-evaluated and subsequently de-rated the disinfection system capacity.  
Additionally, the existing UV equipment was commissioned in 1998 and is at the  
end of its useful life. Through various analyses, the City determined that replacing  
the existing UV system with a new UV system is the most feasible approach to  
address the capacity and reliability deficiencies and in 2016 issued an RFP for  
pre-selection of UV equipment. Calgon Carbon UV Technologies, LLC was chosen  
as the preferred supplier and a Memorandum of Understanding was executed  
establishing the duties of the Supplier, terms and conditions, and a guaranteed  
price for the equipment which allowed for the negotiation of a Best and Final Offer.  
De Nora UV Technologies (previously Calgon Carbon UV Technologies) and the  
City have successfully negotiated a Best and Final Offer for the UV equipment  
which includes a price escalation of $288,791.28 to account for increased steel  
prices for a total equipment price of $5,923,491.28.  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by  
resolution, approve a Second Amended and Restated Memorandum of  
Understanding with De Nora UV Technologies, LLC, of Coraopolis, PA (De Nora),  
incorporating De Nora’s Best and Final equipment purchase price offer of  
$5,923,491.28.  
Attachments:  
Presenter: Jason Roberts, Supervising Engineer  
A motion was made by Board Member Walsh, seconded by Board Member  
Watts, to approve Item 7.2 - RESOLUTION NO. 1280 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING A  
SECOND AMENDED AND RESTATED MEMORANDUM OF  
UNDERSTANDING WITH DE NORA UV TECHNOLOGIES, LLC." The motion  
carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
Chair Galvin reported the Contract Review Subcommittee met on  
December 8, 2021 and reviewed several items that were on today's  
Consent calendar, along with the Carley/Peter Springs Well  
Rehabilitation Report item.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Joe Schiavone, Deputy Director, informed the Board that the Water  
Billing team will move from the Finance Department to the Water  
Department effective January 2, 2022. The team will continue to  
operate from its current physical location and Deputy Director  
Zunino will head the division.  
Deputy Director Schiavone provided an update on the WaterNow  
Alliance technical assistance grant received by the Water Use  
Efficiency division last year to research and develop a report on the  
saturation and frequency of its programs in the community,  
especially with our Spanish-speaking customers. A survey was  
recently completed with 130 responses to the Spanish version and  
700 responses to the English version. The final report by WaterNow  
is anticipated in early 2022.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:20 p.m. The next regular  
meeting of the Board of Public Utilities is scheduled for January 20,  
2022.  
Approved on: January 20, 2022  
_________/S/_____________  
Roberta Atha, Recording Secretary