Virtual Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
APRIL 21, 2022  
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE  
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF  
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS  
MEETING VIA ZOOM WEBINAR.  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83898817752, OR BY  
DIALING 877-853-5257 AND ENTER WEBINAR ID: 838 9881 7752  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
The public accessing the meeting through the Zoom link will be able to  
provide public comment on agenda items at the time an agenda item is  
discussed during the Board of Public Utilities Meeting.  
Public Comment may also be submitted via e-mail at  
bpu-comment@srcity.org  
or recorded voice message at 707-543-4224.  
Deadlines and additional instruction for public comment are set forth  
below. The City of Santa Rosa has postponed many non-essential  
meetings until further notice. We appreciate your patience and  
willingness to protect the health and wellness of our community. If you  
have any questions regarding this meeting, please contact Roberta Atha  
at ratha@srcity.org.  
1:30 PM (Virtual Meeting)  
DUE TO TECHNOLOGY UPGRADES TAKING PLACE IN THE COUNCIL  
CHAMBER, APRIL BOARD OF PUBLIC UTILITIES MEETINGS WILL BE  
VIA ZOOM.  
1. CALL TO ORDER AND ROLL CALL  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
4.1  
April 7, 2022 - Regular Meeting Minutes.  
April 7, 2022 - Regular Meeting Minutes  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Presentation (added 4/19/22)  
Attachments:  
6. CONSENT ITEMS  
6.1  
RESOLUTION - BLANKET PURCHASE ORDER 161741 - ONE-YEAR  
EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE,  
INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by resolution, authorize  
the Chair of the Board to approve a one-year extension with a 35.25%  
increase to unit price, and increase compensation to Blanket Purchase  
Order (BPO) 161741 for the supply and delivery of Clarifloc WE-1452  
dewatering polymer for the Laguna Treatment Plant to SNF Polydyne,  
Inc., Riceboro, Georgia, in the total amount not to exceed $430,000.  
Staff Report  
Attachments:  
Resolution No. 1291  
6.2  
RESOLUTION - APPROVAL OF THIRD AMENDMENT TO GENERAL  
SERVICES AGREEMENT F001709 PONCIA FERTILIZER, INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by resolution, approve  
the Third Amendment to General Services Agreement F001709 for a  
one-year extension with an increase in compensation for biosolids  
spreading services with Poncia Fertilizer, Inc., Cotati, California, in the  
amount of $53,785.80, for a cumulative total not to exceed $235,189.80.  
Staff Report  
Attachments:  
Attachment 1_Third Amendment  
Resolution No. 1292  
6.3  
RESOLUTION - APPROVAL - FOURTH AMENDMENT TO GENERAL  
SERVICES AGREEMENT F001643 WITH PORTOLA MINERALS  
COMPANY DBA BLUE MOUNTAIN MINERALS, INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by resolution, approve  
the Fourth Amendment to General Services Agreement (GSA) F001643  
with Portola Minerals Company, dba Blue Mountain Minerals, Inc.,  
Columbia, California, for the supply and delivery of agricultural lime, to  
extend the Agreement for one-year with a 13.28% increase in unit cost  
and increase compensation by $248,000, for a total not to exceed  
amount of $810,000.  
Staff Report  
Attachments:  
Resolution No. 1293  
6.4  
MOTION - CONTRACT AWARD - CLEVELAND AVE & ST. ROSE  
DISTRICT SEWER & WATER IMPROVEMENTS  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, approve the project and award Construction  
Contract No. C02041 in the amount of $1,772,965.00 to the lowest  
responsive bidder, W.R. Forde Associates from Richmond, California,  
for Cleveland Ave & St. Rose District Sewer & Water Improvements  
project, approve a 15% contingency and authorize a total contract  
amount of $2,038,909.75.  
Staff Report  
Attachments:  
Attachment 1_Statement of Bids  
Attachment 2_Location Map  
7. REPORT ITEMS  
7.1  
REPORT - FY 2022/23 WATER AND LOCAL WASTEWATER  
OPERATIONS AND MAINTENANCE AND CAPITAL IMPROVEMENT  
BUDGETS - RECOMMENDATION TO CITY COUNCIL  
BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s  
water and wastewater enterprise funds under the general policy  
authority and direction of the Board of Public Utilities (BPU) per the City  
Charter. The BPU annually recommends a proposed fiscal year water  
and local wastewater budget to the City Council to be included in the  
annual City budget adoption.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Budget Review Subcommittee that the Board of Public Utilities, by  
resolution, recommend that the City Council approve the Fiscal Year  
2022/23 Water Fund and Local Wastewater Fund operations and  
maintenance and capital expenditure appropriation requests.  
Staff Report  
Attachments:  
Resolution No. 1294  
Presentation (added 4/19/22)  
7.2  
REPORT - FY 2022/23 REGIONAL WATER REUSE SYSTEM  
OPERATIONS AND MAINTENANCE, CAPITAL IMPROVEMENT, AND  
DEBT SERVICE BUDGET AND ALLOCATION OF COSTS -  
RECOMMENDATION TO CITY COUNCIL  
BACKGROUND: The Regional Water Reuse System, managed by  
Santa Rosa Water, serves five member agencies (Santa Rosa, Rohnert  
Park, Sebastopol, Cotati, and the Sonoma County South Park  
Sanitation District, each hereinafter referred to as “User Agency” or  
collectively as “User Agencies”). The Operating Agreement  
(Agreement) between the User Agencies requires that Santa Rosa  
Water annually prepare a Preliminary Budget and Allocation of Costs  
for the Regional Water Reuse System and notify the User Agencies of  
these costs by May of each year. The Board annually recommends the  
proposed fiscal year Preliminary Budget and Allocation of Costs for the  
Regional Water Reuse System to the City Council to be included in the  
annual City budget adoption.  
The Regional Operations and Maintenance (O&M) Fund budget  
request is $40,417,094, Regional cash-funded Capital Improvement  
Program (CIP) is $9,000,000, and the Regional debt service due is  
$24,592,802.  
RECOMMENDATION: It is recommended by Santa Rosa Water, the  
Subregional Wastewater Technical Advisory Committee and the Budget  
Review Subcommittee that the Board of Public Utilities, by resolution,  
recommend that the City Council approve the Preliminary FY 2022/23  
Regional Water Reuse System Operations and Maintenance, Capital  
Improvement, and Debt Service Budgets and Allocation of Costs for the  
purpose of notifying the Regional Water Reuse User Agencies of their  
allocation of such costs by May 2022.  
Staff Report  
Attachments:  
Resolution No. 1295  
Presentation (added 4/19/22)  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Public Comment may be submitted via e-mail or recorded voice message.  
Live Public Comment: The public accessing the meeting through the Zoom  
link or dial-in will be able to provide public comment on agenda items at the  
time an Agenda Item is discussed during the Board of Public Utilities Meeting.  
Go to https://srcity.org/virtualparticipation for more information.  
E-mail Public Comment: To submit an e-mailed public comment to the Board  
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,  
Wednesday, April 20. Identify in the subject line of your e-mail the Agenda  
Item Number on which you wish to comment, provide your name in the body  
of the e-mail and your comment. These comments will be e-mailed to all  
Board Members, will be posted to the agenda documents on-line, and be  
made part of the archive packet.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, April  
20. State your name, the Agenda Item Number(s) on which you wish to  
comment, and your comment. Recordings will be limited to 3 minutes.  
Recorded comments may be played at the time that the Agenda Item is  
discussed during the Board Meeting.  
Recorded public comments on public hearing items may be played at the time  
when the hearing is opened.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
12. BOARD MEMBER REPORTS  
13. DIRECTORS REPORTS  
14. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-4266 (TTY Relay at 711) or ratha@srcity.org. Requests should be submitted as far in advance as possible, but no  
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.