Virtual Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, April 21, 2022  
1:30 PM  
1:30 PM (Virtual Meeting)  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:31 p.m.  
Present 5 - Chair Daniel Galvin III, Vice Chair William Arnone, Jr., Board Member  
Christopher Grabill, Board Member Mark Walsh, and Board Member Glen Wright  
Absent 2 - Board Member Lisa Badenfort and Board Member Mary Watts  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
April 7, 2022 - Regular Meeting Minutes.  
4.1  
April 7, 2022 - Regular Meeting Minutes  
Attachments:  
The minutes for April 7, 2022 were received and accepted as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may discuss this  
item and give direction to staff.  
Presentation (added 4/19/22)  
Attachments:  
Presenter: Peter Martin, Deputy Director - Water Resources  
6. CONSENT ITEMS  
6.1  
RESOLUTION - BLANKET PURCHASE ORDER 161741 - ONE-YEAR  
EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE, INC.  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, authorize the Chair of the Board to  
approve a one-year extension with a 35.25% increase to unit price, and increase  
compensation to Blanket Purchase Order (BPO) 161741 for the supply and  
delivery of Clarifloc WE-1452 dewatering polymer for the Laguna Treatment Plant  
to SNF Polydyne, Inc., Riceboro, Georgia, in the total amount not to exceed  
$430,000.  
Staff Report  
Attachments:  
Resolution No. 1291  
A motion was made by Board Member Wright, seconded by Board Member  
Walsh, to approve Item 6.1 - RESOLUTION NO. 1291 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE  
APPROVAL OF A ONE-YEAR EXTENSION AND INCREASE  
COMPENSATION OF BLANKET PURCHASE ORDER 161741, FOR SUPPLY  
AND DELIVERY OF CLARIFLOC WE-1452 DEWATERING POLYMER FOR  
THE LAGUNA TREATMENT PLANT TO SNF POLYDYNE, INC." The motion  
carried by the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board  
Member Walsh and Board Member Wright  
Absent: 2 - Board Member Badenfort and Board Member Watts  
6.2  
RESOLUTION - APPROVAL OF THIRD AMENDMENT TO GENERAL SERVICES  
AGREEMENT F001709 PONCIA FERTILIZER, INC.  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, approve the Third Amendment to  
General Services Agreement F001709 for a one-year extension with an increase in  
compensation for biosolids spreading services with Poncia Fertilizer, Inc., Cotati,  
California, in the amount of $53,785.80, for a cumulative total not to exceed  
$235,189.80.  
Staff Report  
Attachments:  
Attachment 1_Third Amendment  
Resolution No. 1292  
A motion was made by Board Member Wright, seconded by Board Member  
Walsh, to approve Item 6.2 - RESOLUTION NO. 1292 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE  
APPROVAL OF THIRD AMENDMENT – GENERAL SERVICES AGREEMENT  
F001709 PONCIA FERTILIZER, INC." The motion carried by the following  
vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Grabill, Board  
Member Walsh and Board Member Wright  
Absent: 2 - Board Member Badenfort and Board Member Watts  
6.3  
RESOLUTION - APPROVAL - FOURTH AMENDMENT TO GENERAL  
SERVICES AGREEMENT F001643 WITH PORTOLA MINERALS COMPANY  
DBA BLUE MOUNTAIN MINERALS, INC.  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, approve the Fourth Amendment to  
General Services Agreement (GSA) F001643 with Portola Minerals Company, dba  
Blue Mountain Minerals, Inc., Columbia, California, for the supply and delivery of  
agricultural lime, to extend the Agreement for one-year with a 13.28% increase in  
unit cost and increase compensation by $248,000, for a total not to exceed amount  
of $810,000.  
Staff Report  
Attachments:  
Resolution No. 1293  
A motion was made by Board Member Wright, seconded by Board Member  
Walsh, to approve Item 6.3 - RESOLUTION NO. 1293 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE  
APPROVAL OF THE FOURTH AMENDMENT TO GENERAL SERVICES  
AGREEMENT F001643 FOR AGRICULTURAL LIME ACQUISITION AND  
DELIVERY SERVICES WITH PORTOLA MINERALS COMPANY DBA BLUE  
MOUNTAIN MINERALS, INC." The motion carried by the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Grabill, Board  
Member Walsh and Board Member Wright  
Absent: 2 - Board Member Badenfort and Board Member Watts  
6.4  
MOTION - CONTRACT AWARD - CLEVELAND AVE & ST. ROSE DISTRICT  
SEWER & WATER IMPROVEMENTS  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by motion,  
approve the project and award Construction Contract No. C02041 in the amount of  
$1,772,965.00 to the lowest responsive bidder, W.R. Forde Associates from  
Richmond, California, for Cleveland Ave & St. Rose District Sewer & Water  
Improvements project, approve a 15% contingency and authorize a total contract  
amount of $2,038,909.75.  
Staff Report  
Attachments:  
Attachment 1_Statement of Bids  
Attachment 2_Location Map  
A motion was made by Board Member Wright, seconded by Board Member  
Walsh, to approve the project and award Construction Contract No. C02041  
in the amount of $1,772,965.00 to the lowest responsive bidder, W.R. Forde  
Associates from Richmond, California, for Cleveland Ave & St. Rose District  
Sewer & Water Improvements project, approve a 15% contingency and  
authorize a total contract amount of $2,038,909.75. The motion carried by  
the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Grabill, Board  
Member Walsh and Board Member Wright  
Absent: 2 - Board Member Badenfort and Board Member Watts  
7. REPORT ITEMS  
7.1  
REPORT - FY 2022/23 WATER AND LOCAL WASTEWATER OPERATIONS  
AND MAINTENANCE AND CAPITAL IMPROVEMENT BUDGETS -  
RECOMMENDATION TO CITY COUNCIL  
BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s water and  
wastewater enterprise funds under the general policy authority and direction of the  
Board of Public Utilities (BPU) per the City Charter. The BPU annually  
recommends a proposed fiscal year water and local wastewater budget to the City  
Council to be included in the annual City budget adoption.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the Budget  
Review Subcommittee that the Board of Public Utilities, by resolution, recommend  
that the City Council approve the Fiscal Year 2022/23 Water Fund and Local  
Wastewater Fund operations and maintenance and capital expenditure  
appropriation requests.  
Staff Report  
Attachments:  
Resolution No. 1294  
Presentation (added 4/19/22)  
Presenter: Nick Harvey, Administrative Analyst  
A motion was made by Board Member Walsh, seconded by Board Member  
Grabill, to approve Item 7.1 - RESOLUTION NO. 1294 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING  
THAT THE SANTA ROSA CITY COUNCIL APPROVE THE PROPOSED  
FISCAL YEAR 2022/23 SANTA ROSA WATER OPERATING, MAINTENANCE  
AND CAPITAL IMPROVEMENT BUDGETS FOR THE WATER FUND AND  
THE LOCAL WASTEWATER FUND." The motion carried by the following  
vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Grabill, Board  
Member Walsh and Board Member Wright  
Absent: 2 - Board Member Badenfort and Board Member Watts  
7.2  
REPORT - FY 2022/23 REGIONAL WATER REUSE SYSTEM OPERATIONS  
AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE  
BUDGET AND ALLOCATION OF COSTS - RECOMMENDATION TO CITY  
COUNCIL  
BACKGROUND: The Regional Water Reuse System, managed by Santa Rosa  
Water, serves five member agencies (Santa Rosa, Rohnert Park, Sebastopol,  
Cotati, and the Sonoma County South Park Sanitation District, each hereinafter  
referred to as “User Agency” or collectively as “User Agencies”). The Operating  
Agreement (Agreement) between the User Agencies requires that Santa Rosa  
Water annually prepare a Preliminary Budget and Allocation of Costs for the  
Regional Water Reuse System and notify the User Agencies of these costs by May  
of each year. The Board annually recommends the proposed fiscal year Preliminary  
Budget and Allocation of Costs for the Regional Water Reuse System to the City  
Council to be included in the annual City budget adoption.  
The Regional Operations and Maintenance (O&M) Fund budget request is  
$40,417,094, Regional cash-funded Capital Improvement Program (CIP) is  
$9,000,000, and the Regional debt service due is $24,592,802.  
RECOMMENDATION: It is recommended by Santa Rosa Water, the Subregional  
Wastewater Technical Advisory Committee and the Budget Review Subcommittee  
that the Board of Public Utilities, by resolution, recommend that the City Council  
approve the Preliminary FY 2022/23 Regional Water Reuse System Operations  
and Maintenance, Capital Improvement, and Debt Service Budgets and Allocation  
of Costs for the purpose of notifying the Regional Water Reuse User Agencies of  
their allocation of such costs by May 2022.  
Staff Report  
Attachments:  
Resolution No. 1295  
Presentation (added 4/19/22)  
Presenter: Nick Harvey, Administrative Analyst  
A motion was made by Board Member Walsh, seconded by Board Member  
Wright, to approve Item 7.2 - RESOLUTION NO. 1295 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING  
THAT THE SANTA ROSA CITY COUNCIL APPROVE THE PRELIMINARY  
FISCAL YEAR 2022/23 REGIONAL SYSTEM OPERATING, CAPITAL AND  
DEBT SERVICE BUDGETS AND THE PROPOSED OPERATIONS AND  
DEBT SERVICE ALLOCATION OF COSTS." The motion carried by the  
following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Grabill, Board  
Member Walsh and Board Member Wright  
Absent: 2 - Board Member Badenfort and Board Member Watts  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director, reported that work to connect water flushed  
from the Sonoma Water wells rehabilitation project to the sewer  
system for treatment at the Laguna Treatment Plant has been  
completed. Santa Rosa Water will be able to beneficially reuse this  
water for its customers.  
Director Burke announced a new contest that will run from April 20th  
through July 8th to encourage customers to sign up for the  
WaterSmart Portal. There will be a random drawing and five  
customer accounts will receive a $200 credit on their water bill. More  
information can be found at srcity.org/watersmartportal.  
Director Burke said the Earth Day Festival is scheduled for  
Saturday, April 23 from 11:00 a.m. to 2:00 p.m. in Courthouse  
Square and encouraged everyone to attend.  
Director Burke shared that Alistair Bleifuss, Environmental  
Specialist, is retiring in May after more than 21 years of service.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:10 p.m. in honor of Alistair  
Bleifuss and wished him a long and healthy retirement. The next  
meeting of the Board of Public Utilities is scheduled for May 5,  
2022.  
Approved on: May 5, 2022  
______/S/________________  
Roberta Atha, Recording Secretary