City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
FEBRUARY 25, 2025  
2:30 P.M. - CLOSED SESSION  
3:30 P.M. - INTERVIEWS  
4:00 P.M. - REGULAR SESSION  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE  
OBSERVED).  
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:  
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW;  
2. VIA ZOOM WEBINAR BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;  
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND  
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting In-Person from  
Council Chamber or submitted in advance via email at  
cc-comment@srcity.org by 5:00 p.m. the Monday before the City  
Council Meeting.  
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH  
THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by completing a Speaker Card  
or signing up with the Administrator in Council Chamber.  
Advanced Public Comment Via E-mail: To submit an e-mailed public  
comment to the City Council, please send to: cc-comment@srcity.org by 5:00  
p.m., the Monday prior to the Council Meeting. Identify in the subject line of  
your e-mail the Agenda Item Number on which you wish to comment, and  
provide your name and comment in the body of the e-mail. E-mail public  
comments received by the deadline will be distributed to City Council  
members and uploaded to the agenda prior to the start of the City Council  
Meeting for public access.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 15) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed up to three minutes. Speakers who do not have an opportunity to  
speak during this time will be allowed to make public comment under Agenda  
Item 19.  
2:30 P.M.  
1. CALL TO ORDER AND ROLL CALL  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Council Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).  
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
3.1  
3.2  
3.3  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 730 3rd Street, Santa Rosa, CA 95404  
Agency Negotiator: Jill Scott, Real Property Negotiator, and Stephanie  
Valkovic, Associate Real Property Negotiator  
Negotiating Parties: 10 E Street, LLC and Burbank Housing  
Development Corporation, a California non-profit corporation  
Under Negotiations: Price and terms of payment.  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012  
(“Garage 5”)  
Agency Negotiator: Jill Scott, Real Property Negotiator; Stephanie  
Valkovic, Associate Real Property Negotiator  
Negotiating Parties: Rogal Projects  
Under Negotiations: Price and terms of payment.  
PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE  
(Government Code Section 54957(b)) (THIS ITEM IS BEING  
CONTINUED TO THE MARCH 4, 2025, REGULAR MEETING.)  
Title: City Attorney  
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
3:30 P.M.  
4. INTERVIEWS FOR BOARD, COMMISSIONS AND COMMITTEES  
4.1  
PERSONNEL BOARD INTERVIEWS  
The Council will conduct interviews for two at-large Personnel Board  
vacancies.  
Staff Report  
Attachments:  
Attachment 1 - Notice of Application Availability  
Attachment 2 - Council Policy 000-06  
Attachment 3 - Appointment Powers and Duties  
Attachment 4 - The PB Reference  
5. STUDY SESSION - NONE.  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
4:00 P.M.  
6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
8. PROCLAMATIONS/PRESENTATIONS  
8.1  
PROCLAMATION - AMERICAN HEART MONTH  
Proclamation  
Attachments:  
9. STAFF BRIEFINGS  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
9.1  
EVERY PIECE INSPIRES CHANGE (E.P.I.C.) COLLABORATIVE  
The Storm Water and Creeks Division of Santa Rosa Water plans to  
implement a public outreach and educational campaign, as well as  
strategic actions, to reduce the amount of trash discarded on  
Sebastopol Avenue and consequently reduce the amount of garbage  
entering the storm drain system. To comply with the State of California  
2030 Trash Compliance Amendment, which requires that all particles  
5mm or greater are prevented from entering the storm drain system by  
2030, the E.P.I.C. Trash Pilot Study will be conducted to demonstrate  
potential solutions. The staff briefing is provided for Council’s  
information and no action will be taken except for possible direction to  
staff.  
Presentation  
Attachments:  
9.2  
LAGUNA TREATMENT PLANT DISINFECTION PROJECT UPDATE  
Staff will provide a brief update on the status of the construction of the  
Disinfection Project Upgrade at the Laguna Treatment Plant, which has  
been under construction since October 2022. The staff briefing is  
provided for Council’s information and no action will be taken except for  
possible direction to staff.  
Presentation  
Attachments:  
10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
10.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on all settlements authorized by Council in  
closed session that were finalized in January 2025, which includes but  
may not be limited to all settlements requiring the City to pay more than  
$50,000. The City Attorney will also provide a summary of pending  
litigation against the City.  
Litigation Report  
Attachments:  
11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS  
12. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
12.1.1 Council Subcommittee Reports  
12.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
12.1.4 Association of Bay Area Governments (ABAG)  
12.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
12.1.6 Sonoma Clean Power Authority (SCPA)  
12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
12.1.8 Groundwater Sustainability Agency (GSA)  
12.1.9 Sonoma County Homeless Coalition  
12.1.10 Renewal Enterprise District (RED)  
12.1.11 Public Safety Subcommittee  
12.1.12 Other  
12.2 BOARD CHAIRPERSON POSITIONS  
12.2.1  
CHAIRPERSON APPOINTMENTS FOR BOARDS, COMMISSIONS,  
AND COMMITTEES  
Mayor will announce new or affirm existing Chairpersons to Council  
Boards, Commissions, and Committees, and recommends that the  
Council, by motion, approve selection.  
Attachment 1 - Council Policy 000-06  
Attachments:  
12.3 BOARD, COMMISSION AND COMMITTEE APPOINTMENTS  
12.3.1  
COUNCIL MAY VOTE TO MAKE APPOINTMENTS TO THE  
PERSONNEL BOARD  
· Two at-large vacancies with four-year terms ending December  
31, 2028.  
o Luana Vaetoe (Incumbent)  
o Deanna Martin  
o Stacy Spector  
o Erika Thibault  
12.4 COUNCIL LIAISON REGIONAL POSITIONS  
12.4.1  
MAYOR’S APPOINTMENTS TO COUNTY, REGIONAL AND  
STATE POSITIONS  
Mayor Stapp will announce and request Council approval of  
appointments to county, regional and state bodies on which the City  
is represented per City Charter section 15.  
12.5 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY  
12.5.1  
APPOINTMENT OF AN ALTERNATE TO THE RENEWAL  
ENTERPRISE DISTRICT  
The Council may, by motion, select and appoint an alternate to the  
Renewal Enterprise District.  
13. APPROVAL OF MINUTES  
13.1  
January 28, 2025, Regular Meeting Minutes.  
Draft Minutes  
February 4, 2025, Regular Meeting Minutes.  
Attachments:  
13.2  
Draft Minutes  
Attachments:  
14. CONSENT ITEMS  
14.1  
RESOLUTION - SUBMITTAL OF GRANT APPLICATION TO THE  
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY  
DEVELOPMENT FOR $5 MILLION UNDER THE CALHOME  
PROGRAM  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Council, by resolution: 1)  
approve the submittal of a grant application to the California  
Department of Housing and Community Development in the amount of  
$5,000,000 in CalHome funds to provide downpayment assistance and  
housing rehabilitation loans to eligible households in Santa Rosa; 2)  
authorize the Director of Housing and Community Services to execute a  
Standard Agreement and any related documents necessary to  
participate in the CalHome Program, subject to approval as to form by  
the City Attorney; and 3) authorize the Chief Financial Officer to  
increase appropriations in revenue and expenditures by the amount of  
the approved grant award.  
Staff Report  
Resolution  
Attachments:  
14.2  
RESOLUTION - ACKNOWLEDGING RECEIPT OF A REPORT MADE  
BY THE SANTA ROSA FIRE CHIEF REGARDING COMPLIANCE  
WITH SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA  
HEALTH AND SAFETY CODE FOR CALENDAR YEARS 2022, 2023  
AND 2024  
RECOMMENDATION: It is recommended by the Fire Department that  
the Council, by resolution, acknowledge receipt of a report for years  
2022, 2023 and 2024 made by the Santa Rosa Fire Chief regarding the  
inspection of certain occupancies required to receive annual  
inspections pursuant to Sections 13146.2 and 13146.3 of the California  
Health and Safety Code.  
Staff Report  
Resolution  
Attachments:  
14.3  
RESOLUTION - APPROVAL OF TWO GENERAL SERVICE  
AGREEMENTS, F002943 TO CAPRA ENVIRONMENTAL SERVICES,  
CORP, AND F002944 TO THERESE OYARZUN DBA GOATS R US  
FOR GRAZING SERVICES  
RECOMMENDATION: It is recommended by the Fire and Finance  
Departments that the Council, by two separate resolutions, approve two  
General Service Agreements for grazing services: 1) General Services  
Agreement No. F002943 to Capra Environmental Services, Corp,  
Roseville, California in the amount of $125,000; and 2) General  
Services Agreement No. F002944 to Therese Oyarzun dba Goats R Us,  
Orinda, California, in the amount of $125,000, for a total not to exceed  
$250,000 for both contracts.  
Staff Report  
Attachments:  
Resolution 1 - Capra  
Exhibit A - F002943 Agreement - Capra Environmental Ser  
Resolution 2 - Goats R Us  
Exhibit A - F002944 Agreement - Goats R Us  
14.4  
RESOLUTION - APPROVAL OF GENERAL SERVICES AGREEMENT  
NUMBER F002957 - HVAC MAINTENANCE AND REPAIR SERVICES  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution,  
approve General Services Agreement Number F002957 with Matrix HG,  
Inc., Concord, California, for HVAC maintenance services for a period of  
two (2) years, with three (3) one-year renewal options in the amount not  
to exceed $132,930, with a repair service contingency amount of  
$300,000.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - GSA - F002957  
14.5  
RESOLUTION - COOPERATIVE AGREEMENT BETWEEN THE  
STATE OF CALIFORNIA AND THE CITY OF SANTA ROSA FOR THE  
CONSTRUCTION PHASE OF THE HIGHWAY 101 BICYCLE AND  
PEDESTRIAN OVERCROSSING  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, approve and  
delegate authority to the City Manager to negotiate and execute  
Cooperative Agreement Number 04-3020 between the State of  
California, acting through its Department of Transportation (Caltrans),  
and the City of Santa Rosa, authorizing Caltrans to provide quality  
management assessment of construction activities for the Highway 101  
Bicycle and Pedestrian Overcrossing project.  
Staff Report  
Attachments:  
Attachment 1- Location Map  
Resolution  
Exhibit A  
14.6  
RESOLUTION - REGIONAL MEASURE 3 GRANT ALLOCATION  
REQUEST FOR FISCAL YEAR 2025/2026  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) request that  
the Metropolitan Transportation Commission allocate $10,600,000 of  
Regional Measure 3 funds; 2) authorize the Director of Transportation  
and Public Works to file the allocation request and other required  
documents to construct the Highway 101 Bicycle and Pedestrian  
Overcrossing; and 3) authorize the Chief Finance Officer to increase  
appropriations by $10,600,000 upon approval.  
Staff Report  
Resolution  
Attachments:  
14.7  
RESOLUTION - ACTIVE TRANSPORTATION PROGRAM GRANT  
AND HOUSING INCENTIVE POOL GRANT ALLOCATION AND  
OBLIGATION REQUEST FOR FISCAL YEAR 2025/2026  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) request that  
the California Transportation Commission allocate and subsequently  
obligate $12,000,000 of Active Transportation Program funds; 2)  
request that the California Department of Transportation obligate  
$1,292,000 of Housing Incentive Pool funds; 3) delegate authority to the  
Director of Transportation and Public Works to file the two requests and  
any other required documents to construct Highway 101 Bicycle and  
Pedestrian Overcrossing; and 4) delegate authority to the Chief  
Financial Officer to appropriate approved funds.  
Staff Report  
Resolution  
Attachments:  
14.8  
ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE  
COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLES 10,  
17, 19, 20 AND 21 OF THE MUNICIPAL CODE TO ADDRESS  
STREAMLINING AND PROCESS IMPROVEMENTS FOR THE  
LANDMARK ALTERATION PERMIT PROCESS, AND  
CONSOLIDATION OF THE DUTIES AND COMPOSITION OF THE  
CULTURAL HERITAGE BOARD AND DESIGN REVIEW BOARD INTO  
A SINGLE DESIGN REVIEW AND PRESERVATION BOARD  
RECOMMENDATION: This ordinance, introduced at the February 4,  
2025, Regular Meeting by a 6-0-1-0 vote (Alvarez absent), addresses  
streamlining and process improvements for the Landmark Alternation  
Permit process and consolidates duties and composition of the Cultural  
Heritage Board and the Design Review Board into a single Design  
Review and Preservation Board.  
Memorandum  
Ordinance_Redlines  
Ordinance  
Attachments:  
15. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed up to three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 19.  
16. REPORT ITEMS  
16.1  
REPORT - ANNUAL REPORT OF THE COMMUNITY WILDFIRE  
PROTECTION PLAN, A WILDFIRE ANNEX TO THE LOCAL HAZARD  
MITIGATION PLAN  
BACKGROUND: The Disaster Mitigation Act of 2000 requires that State  
and local governments develop and adopt a Local Hazard Mitigation  
Plan (LHMP) to be eligible to receive federal grants pertaining to  
disaster preparedness.  
This is the fourth of five annual CWPP reports being provided to  
council. An updated CWPP will be developed following the completion  
of the fifth year.  
RECOMMENDATION: It is recommended by the Fire Department that  
the Council, by motion, accept the fourth annual report for the  
Community Wildfire Protection Plan, a Wildfire Annex to the Local  
Hazard Mitigation Plan (LHMP) in compliance with the Healthy Forests  
Restoration Act.  
Staff Report  
Attachments:  
Attachment 1 - 2024 CWPP Report  
Attachment 2 - Community Wildfire Protection Plan  
Presentation  
17. PUBLIC HEARINGS - NONE.  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
18. WRITTEN COMMUNICATIONS - NONE.  
19. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 15. Each speaker will  
be allowed up to three minutes.  
20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
21. ADJOURNMENT OF MEETING  
22. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
22.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is  
required.  
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and  
amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City  
Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure  
public trust, engage the community, and establish a system of transparency, public participation, and  
collaboration. To view a full versions of the Open Government Ordinances go to  
http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper  
copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at  
711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.