Hybrid Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, January 19, 2023  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:31p.m.  
5 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Christopher Grabill, Board Member Mark Walsh, and Board Member  
Glen Wright  
2 - Board Member Lisa Badenfort, and Board Member Mary Watts  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION  
3.1  
STUDY PARAMETERS FOR THE WATER SUPPLY ALTERNATIVES PLAN  
Santa Rosa Water is undertaking a study in advance of developing a Water Supply  
Alternatives Plan that will explore diversifying and increasing its potable urban  
water supply portfolio to enhance resiliency during supply shortages (e.g. droughts)  
and/or service interruptions that could occur in catastrophic events. The project  
team consists of Santa Rosa Water staff and consultant Woodard & Curran. After  
receiving input from a wide range of internal and external stakeholders in recent  
months, the project team has refined its recommendations for the study approach.  
The study parameters include a water supply resiliency goal, list of potential water  
supply options to be studied, evaluation criteria for analyzing the feasibility of each  
supply option, and the study methodology. Staff and the project team will present  
the study parameters to the Board of Public Utilities before finalizing the approach  
and proceeding with the study. The Board may discuss this item and give direction  
to staff.  
Study Parameters for WSAP  
Attachments:  
Presentation (Uploaded 1-18-2023)  
Colin Close, Senior Water Resources Planner, and Christy  
Kennedy, Technical Advisor - Woodard and Curran, presented and  
answered questions and received direction from the Board.  
4. MINUTES APPROVAL  
December 15, 2022 - Regular Meeting Minutes.  
4.1  
December 15, 2022 - Regular Meeting Minutes.  
Attachments:  
The minutes for December 15, 2022 were approved as amended.  
5. STAFF BRIEFINGS  
5.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (Uploaded 1-18-2023)  
Attachments:  
Peter Martin, Deputy Director - Water Resources, and Mike Prinz,  
Deputy Director - Water Reuse Operations, presented.  
5.2  
US EPA LEAD AND COPPER RULE REVISION IMPLEMENTATION UPDATE  
The United States Environmental Protection Agency (US EPA) established  
revisions to the Lead and Copper Rule under the authority of the Safe Drinking  
Water Act that became effective on March 16, 2021. Water systems will be  
required to achieve partial compliance with the new rules by October 16, 2024.  
Staff will provide an update to the Board regarding the new rules and how Santa  
Rosa Water will comply with these new requirements. The Board may discuss this  
item and give direction to staff.  
Presentation (Uploaded 1-18-2023)  
Attachments:  
Tony Llamas, Water Quality Supervisor, presented.  
6. CONSENT ITEMS  
Approval of the Consent Agenda  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Wright, to approve Consent Items 6.1 and 6.2. The motion carried by the  
following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board  
Member Walsh and Board Member Wright  
2 - Board Member Badenfort and Board Member Watts  
Absent:  
6.1  
RESOLUTION - APPROVING A SOLE SOURCE CONTRACT SPECIFICATION  
FOR CLA-VAL MODEL 90-01 PRESSURE REDUCING VALVES FOR THE  
COBBLESTONE DR ZONE R2-R4 WATER MAIN CONNECTION PROJECT  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by  
resolution, approve a sole source contract specification for Cla-Val Model 90-01  
Pressure Reducing Valves for the Cobblestone Dr Zone R2-R4 Water Main  
Connection project.  
Staff Report  
Attachments:  
Resolution  
BPU Resolution No.1307  
This Consent - Resolution was adopted.  
RESOLUTION NO. 1307, ENTITLED "RESOLUTION OF THE BOARD OF  
PUBLIC UTILITIES APPROVING A SOLE SOURCE CONTRACT  
SPECIFICATION FOR CLA-VAL MODEL 90-01 PRESSURE REDUCING  
VALVES FOR THE COBBLESTONE DR ZONE R2-R4 WATER MAIN  
CONNECTION PROJECT"  
6.2  
RESOLUTION - APPROVING THE SIXTH AMENDMENT TO GENERAL  
SERVICES AGREEMENT F001673 WITH NEW IMAGE LANDSCAPING  
COMPANY  
RECOMMENDATION: It is recommended by the Finance and Water Departments  
that the Board of Public Utilities, by resolution, approve the Sixth Amendment to  
General Service Agreement F001673 to add funds and increase compensation  
with New Image Landscape Company, Fremont, California, to provide landscape  
maintenance services, as required by the Water Department, for the total amount  
not to exceed $175,000.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Sixth Amendment  
BPU Resolution No.1308  
This Consent - Resolution was adopted.  
RESOLUTION NO. 1308, ENTITLED "RESOLUTION OF THE BOARD OF  
PUBLIC UTILITIES APPROVING THE SIXTH AMENDMENT TO GENERAL  
SERVICES AGREEMENT NUMBER F001673 WITH NEW IMAGE  
LANDSCAPING COMPANY TO ADD FUNDS AND INCREASE  
COMPENSATION"  
7. REPORT ITEMS - NONE.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Director Burke provided a report on: the Green Exchange Program  
aka "Cash for Grass" hitting an impressive milestone of exceeding  
over 4 million square feet of turf removed since program inception in  
2007, since the June 2021 drought proclamation more than 400,000  
square feet of turf have been replaced with low water use  
landscapes, and that all of this has been achieved due in part to the  
very dedicated staff of the Water Use Efficiency Team and their  
commitment to flawless customer service; acknowledged Water  
Department staff resilience and care as a whole throughout the  
recent series of storms, with no service interruptions, no sanitary  
sewer overflows, the plant met all treatment requirements, and no  
creeks overflowed; in 2022 the Water Department had only two  
Sanitary Sewer Overflows (SSO), which is well below the Region 1  
average as identified by the State Water Resources Control Board  
and thanked Local Operations in their work; Oaths of Offices will be  
issued at first meeting in February for newly appointed and  
reappointed Board members; and reminded the Board that the  
Governor announced the COVID-19 state of emergency will end on  
February 28, 2023, which will require in-person participation for  
board members starting with March meetings.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:47 p.m. The next Board of  
Public Utilities meeting is scheduled for February 12, 2023.  
Approved on: February 2, 2023  
________/S/______________  
Dina Manis, Recording Secretary