Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, May 16, 2019

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

6 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Richard Dowd, Board Member Christopher Grabill, Board Member

David Bannister, and Board Member Mary Watts

1 - Board Member Lisa Badenfort

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

4.1

May 2, 2019 - Regular Meeting Minutes.

May 2, 2019 Regular Meeting Minutes (added 6/19/19)

Attachments:

The acceptance of the minutes was deferred to the next meeting

date.

5. STAFF BRIEFINGS - NONE.

6. CONSENT ITEMS

6.1

MOTION - CONTRACT AWARD - DONAHUE, DECKER, BOYCE &

PETALUMA HILL SEWER AND WATER MAIN IMPROVEMENTS

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Board, by motion, approve the project

and award Construction Contract No. C02003 in the amount of

$1,264,677.97 to the lowest responsible bidder, Team Ghilotti, Inc., of

Petaluma, California for Donahue, Decker, Boyce & Petaluma Hill

Sewer and Water Main Improvements, approve a 15% contingency, and

authorize a total contract amount of $1,454,379.67.

Staff Report

Attachment 1

Attachment 2

Attachments:

A motion was made by Board Member Dowd, seconded by Board Member

Watts, to approve the project and award Construction Contract No. C02003

in the amount of $1,264,677.97 to the lowest responsible bidder, Team

Ghilotti, Inc., of Petaluma, California for Donahue, Decker, Boyce &

Petaluma Hill Sewer and Water Main Improvements, approve a 15%

contingency, and authorize a total contract amount of $1,454,379.67. The

motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Grabill, Board Member Bannister and Board Member Watts

1 - Board Member Badenfort

Absent:

6.2

MOTION - CONTRACT AWARD - GROSSE AVE, EL CAMINO WAY,

AND AUGUSTAN AVE SEWER AND WATER REPLACEMENT -

DOWLING CT TO EAST HAVEN DR

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Board, by motion, approve the project

and award Construction Contract No. C01568 in the amount of

$1,740,579.00 to the lowest responsive bidder, Michael O’Shaughnessy

Construction, Inc., of San Francisco, California, for Grosse Ave, El

Camino Way, and Augustan Ave Sewer and Water Replacement -

Dowling Ct to East Haven Dr, approve a 15% contingency, and

authorize a total contract amount of $2,001,665.85.

Staff Report

Attachment 1

Attachment 2

Attachments:

A motion was made by Board Member Dowd, seconded by Board Member

Watts, to approve the project and award Construction Contract No. C01568

in the amount of $1,740,579.00 to the lowest responsive bidder, Michael

O'Shaughnessy Construction, Inc., of San Francisco, California, for Grosse

Ave, El Camino Way, and Augustan Ave Sewer and Water Replacement -

Dowling Ct to East Haven Dr, approve a 15% contingency, and authorize a

total contract amount of $2,001,665.85. The motion carried by the following

vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Grabill, Board Member Bannister and Board Member Watts

1 - Board Member Badenfort

Absent:

6.3

MOTION - CONTRACT AWARD - OAKMONT DR SEWER MAIN

UPSIZING OAKMONT CREEK TO GREENFIELD CIR

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Board, by motion, approve the project

and award Construction Contract No. C02137 in the amount of

$586,504.00 to the lowest responsible bidder, Michael O’Shaughnessy

Construction, Inc., of San Francisco, California for Oakmont Dr. Sewer

Main Upsizing Oakmont Creek to Greenfield Cir, approve a 20%

contingency, and authorize a total contract amount of $703,804.80.

Staff Report

Attachment 1

Attachment 2

Attachments:

A motion was made by Board Member Dowd, seconded by Board Member

Watts, to approve the project and award Construction Contract No. C02137

in the amount of $586,504.00 to the lowest responsible bidder, Michael

O'Shaughnessy Construction, Inc., of San Francisco, California for

Oakmont Dr. Sewer Main Upsizing Oakmont Creek to Greenfield Cir,

approve a 20% contingency, and authorize a total contract amount of

$703,804.80. The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Grabill, Board Member Bannister and Board Member Watts

1 - Board Member Badenfort

Absent:

6.4

RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE

SOURCE AWARD FOR PURCHASE OF MISCELLANEOUS CUMMINS

PARTS AND SERVICE

RECOMMENDATION: It is recommended by the Water and Finance

Departments that the Board of Public Utilities, by resolution, waive the

competitive process and authorize award of a sole source Purchase

Order (PO) for the purchase of miscellaneous Cummins parts and

technical services, to Cummins, Inc, Irvine, California, in an amount not

to exceed $150,000.

Staff Report

Attachment 1

Resolution

Attachments:

A motion was made by Board Member Dowd, seconded by Board Member

Watts, to approve Item 6.4 - RESOLUTION NO. 1194 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE

PURCHASE ORDER TO CUMMINS, INC. IRVINE, CA FOR FURNISHING

MISCELLANEOUS PARTS AND TECHNICAL SERVICES". The motion

carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Grabill, Board Member Bannister and Board Member Watts

1 - Board Member Badenfort

Absent:

6.5

RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE

SOURCE AWARD FOR PURCHASE OF AQUA SCREEN PARTS AND

SPECIALTY INSTALLATION LABOR

RECOMMENDATION: It is recommended by the Water and Finance

Departments that the Board of Public Utilities, by resolution, waive the

competitive process and authorize award of a sole source Purchase

Order (PO) for furnishing parts and providing the specialty labor

necessary to complete routine maintenance to the four (4) Andritz

Aqua-screen finescreens, to TW Associates, Inc. dba MISCOwater,

Foothill Ranch, California, in an amount not to exceed $319,125.00.

Staff Report

Attachment 1

Resolution

Attachments:

A motion was made by Board Member Dowd, seconded by Board Member

Watts, to approve Item 6.5 - RESOLUTION NO. 1195 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE

PURCHASE ORDER FOR FURNISHING PARTS AND PROVIDING THE

SPECIALTY LABOR NECESSARY TO COMPLETE ROUTINE

MAINTENANCE TO THE FOUR (4) ANDRITZ AQUA-SCREEN

FINDSCREENS, TO TW ASSOCIATES, INC. DBA MISCOWATER, FOOTHILL

RANCH, CALIFORNIA". The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Grabill, Board Member Bannister and Board Member Watts

1 - Board Member Badenfort

Absent:

6.6

RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND

APPROVAL OF SOLE SOURCE AWARD FOR PURCHASE AND

INSTALLATION OF SIEMENS NGX PRO CONTROL UPGRADE

RECOMMENDATION: It is recommended by the Water and Finance

Departments that the Board of Public Utilities, by resolution, waive

competitive bidding and approve a sole-source purchase and

installation of eight (8) Siemens NGX PRO controllers to Siemens

Industry, Inc, a Delaware Corporation in an amount not to exceed

$325,000.

Staff Report

Attachment 1

Resolution

Attachments:

A motion was made by Board Member Dowd, seconded by Board Member

Watts, to approve Item 6.6 - RESOLUTION NO. 1196 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE

PURCHASE ORDER FOR SIEMENS NGX PRO CONTROLS AND LABOR TO

SIEMENS INDUSTRY, INC. NEW KENSINGTON, PA". The motion carried by

the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Grabill, Board Member Bannister and Board Member Watts

1 - Board Member Badenfort

Absent:

7. REPORT ITEMS

7.1

REPORT - CONTRACT AWARD - NORTHERLY SLOPE

PROTECTION PONDS C & D AND POND B SLOPE REPAIR

BACKGROUND: The Meadow Lane Effluent Storage Facilities are

operated and maintained as part of the Subregional Reclamation

System. The Meadow Lane Effluent Storage Pond Facility is comprised

of four adjacent ponds designated as Pond A, Pond B, Pond C and

Pond D. It was constructed in 1977 for the sole purpose of storing

tertiary treated recycled water. Due to the storage capacity, the facility

is under the jurisdiction of the State of California Division of Safety of

Dams (DSOD).

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by motion, approve the project and award Construction

Contract No. C01909 in the amount of $1,290,493.75 to the lowest

responsive bidder, Granite Construction Company, of Watsonville,

California, for Northerly Slope Protection Ponds C & D and Pond B

Slope Repair, approve a 20% contingency, and authorize a total

contract amount of $1,548,592.50.

Staff Report

Attachments:

Attachment 1

Attachment 2

Presentation (added 5/16/19)

Presenter(s): Andrew Wilt, Associate Civil Engineer and Tracy

Duenas, Supervising Engineer.

Chair Galvin spoke on behalf of the Contract Review Subcommittee

and noted that alternative project options were reviewed.

A motion was made by Board Member Dowd, seconded by Board Member

Grabill, to approve the project and award Construction Contract No.

C01909 in the amount of $1,290,493.75 to the lowest responsive bidder,

Granite Construction Company, of Watsonville, California, for Northerly

Slope Protection Ponds C & D and Pond B Slope Repair, approve a 20%

contingency, and authorize a total contract amount of $1,548,592.50. The

motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Grabill, Board Member Bannister and Board Member Watts

1 - Board Member Badenfort

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS

NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

NONE.

11. SUBCOMMITTEE REPORTS

NONE.

12. BOARD MEMBER REPORTS

Board member Dowd requested a report out from Vice Chair

Arnone regarding the closed session he attended at Council. Vice

Chair Arnone reported that he did attend, public comment was made

similar to what was done at the Board meeting on May 2 with the

exception of those representing the hospice care facility. Molly

MacLean, Assistant City Attorney reported that the Council

supported the Board recommendation and an item would be coming

back to the Board for action.

Chair Galvin reported that he attended the Mayor's monthly Chair

luncheon and noted that the Mayor encouraged Board member

attendance at the May 29 Board and Commission Orientation. He

further noted that anti-harassment training is mandatory and Board

members must complete or risk removal from the Board.

13. DIRECTORS REPORTS

Jennifer Burke, Interim Director provided a status report on the

Potter Valley Project; reported on a 2nd headworks screen failure at

the treatment plant and discussed the temporary measures in place;

spoke about the recent evacuation of the Admin bldg at the

treatment plant due to an issue with the boiler; and invited the Board

to the upcoming Wednesday Night Market in celebration of National

Public Works Week combined with the Water Smart Expo.