Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, August 1, 2024  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:32 p.m.  
4 -  
3 -  
Present  
Absent  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board  
Member Duane De Witt, and Board Member Christopher Grabill  
Board Member Lisa Badenfort, Board Member Robin Bartholow,  
and Board Member Glen Wright  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. PROCLAMATION  
3.1  
PROCLAMATION - EMPLOYEE SERVICE RECOGNITION  
Chair Galvin read aloud a proclamation for retired employee Mike  
McComb.  
4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
5. STUDY SESSION  
None.  
6. MINUTES APPROVAL  
6.1  
July 18, 2024 - Regular Meeting Minutes - DRAFT  
The July 18, 2024 regular meeting minutes were approved as  
submitted.  
7. STAFF BRIEFINGS  
7.1  
WATER AND RECYCLED WATER SUPPLY  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Mike Prinz, Deputy Director of Water Reuse Operations presented.  
7.2  
BUDGET UPDATE  
Staff will provide an update to the Board on the differences between the  
Water Department’s budget as recommended by the Board at its April 4,  
2024 meeting and the budget as adopted by City Council at its meeting  
on June 18, 2024. The Board may discuss this item and give direction  
to staff.  
Nick Harvey, Deputy Director of Water Administration presented and  
answered Board Member questions.  
8. CONSENT ITEMS  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve Consent items 8.1 to 8.3.  
The motion carried by the following vote:  
4 -  
3 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member De Witt and  
Board Member Grabill  
Absent:  
Board Member Badenfort, Board Member Bartholow and Board  
Member Wright  
8.1  
MOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET  
PURCHASE ORDER 162312 FOR ONE YEAR EXTENSION FOR  
LIQUID ALUMINUM SULFATE SUPPLY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve a Fourth Amendment to Blanket Purchase Order 162312 for a  
one-year extension period with a 2.22% increase in unit price for liquid  
aluminum sulfate supply for the Laguna Treatment Plant to Thatcher  
Company of California, Inc. increasing compensation in the amount of  
$188,456.25, for a total amount not to exceed $669,575.44.  
This Consent - Motion was approved.  
8.2  
MOTION - WAIVER OF COMPETITIVE BID AND SOLE SOURCE  
AWARD TO REMOTE SOLUTIONS LLC. SAFE-T-RACK  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
authorize a Sole Source award and issuance of a purchase order to  
Remote Solutions LLC, 2475 North Jackrabbit Ave. Tucson, AZ 85745  
for the purchase of the Safe-T-Rack system and tooling in an amount  
not to exceed $140,000.00 with $4,280.71 for contingency.  
This Consent - Motion was approved.  
8.3  
MOTION - APPROVAL OF THIRD AMENDMENT TO BLANKET  
PURCHASE ORDER 165392 - ONE-YEAR EXTENSION, PRICE  
INCREASE, AND INCREASE COMPENSATION FOR ULTRAVIOLET  
DISINFECTION SYSTEM PARTS WITH TROJAN TECHNOLOGIES,  
INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Third Amendment to Blanket Purchase Order (BPO)  
165392 to extend the term one year, increase unit cost, and increase  
compensation for ultraviolet disinfection system parts to Trojan  
Technologies, Inc., London, Ontario, Canada, in the amount of  
$1,000,000, for a total cumulative amount not to exceed $4,100,000.  
This Consent - Motion was approved.  
9. REPORT ITEMS  
None.  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
11. REFERRALS  
None.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
13. SUBCOMMITTEE REPORTS  
None.  
14. BOARD MEMBER REPORTS  
None.  
15. DIRECTORS REPORTS  
Acting Director Schiavone reported: The citywide team continues to  
make progress on the Electric Vehicle Fleet Infrastructure Master  
Planning efforts that will ensure the city will comply with statewide  
mandates that requires large government fleets transition to zero  
emission vehicles. The consultant is wrapping up the first phase of  
the project, which will analyze the existing fleet, their use, and  
prepare a report of currently available battery electric vehicles that  
are suitable for Santa Rosa’s operational fleets. This overview will  
include Light-, Medium- and Heavy-Duty EVs. Market information will  
include battery range, estimated capital cost, charging requirements,  
and estimated maintenance costs along with recommendations on  
replacement timelines. Staff have also been working with the  
consultant to identify our needs and options for charging  
management system technologies. Charging management systems  
are critical for large fleets to be able to prioritize and optimize  
charging cycles for multiple vehicles according to their intended use  
and be able to accommodate cost savings around PG&E electricity  
tariffs and time of use schedules. In September, the team will kick  
off the evaluations of different city facilities to identify charging  
infrastructure requirements, upgrades, and resiliency assessments  
for the additional electrical demands.  
16. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 1:56 p.m. The next meeting of  
the Board of Public Utilities is scheduled for August 15, 2024 at  
1:30 p.m.  
Approved on: September 5, 2024  
___/S/___________________  
Michelle Montoya  
Recording Secretary