Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, May 2, 2024  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:31 p.m.  
5 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Christopher Grabill, Board Member Yvonne Sierra, and Board  
Member Glen Wright  
2 - Board Member Lisa Badenfort, and Board Member Robin Bartholow  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
April 4, 2024 - Regular Meeting Minutes - DRAFT  
The April 4, 2024 regular meeting minutes were approved as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Peter Martin, Deputy Director - Water Resources, and Mike Prinz,  
Deputy Director - Water Reuse, presented.  
5.2  
UV PROJECT UPDATE  
Staff will update the Board on the Ultraviolet (UV) Disinfection  
Replacement Project that is currently under construction at the Laguna  
Treatment Plant. The Board may discuss this item and give direction to  
staff.  
6. CONSENT ITEMS  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve Consent Item 6.1.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board  
Member Sierra and Board Member Wright  
2 - Board Member Badenfort and Board Member Bartholow  
Absent:  
6.1  
MOTION - PROFESSIONAL SERVICES AGREEMENT APPROVAL -  
ENGINEERING DESIGN SERVICES FOR THE DELTA POND  
STANDBY GENERATOR AND LTP ANNEX BOILER REPLACEMENTS  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee of the Board, Santa Rosa Water, and the Transportation  
and Public Works (TPW) Department that the Board of Public Utilities  
(Board), by motion, approve a Professional Services Agreement with  
Integrated Project Solutions, of Walnut Creek, California, to provide  
Professional Engineering Design Services for the Delta Pond Standby  
Generator and LTP Annex Boiler Replacements project in an amount  
not to exceed $392,282.  
This Consent - Motion was approved.  
7. REPORT ITEMS  
7.1  
REPORT - CONTRACT AWARD - LAGUNA TREATMENT PLANT  
FILTER CELLS 9-14 VALVE AND ACTUATOR REPLACEMENT  
PROJECT  
BACKGROUND: The filter valves and actuators critical to the Laguna  
Treatment Plant (LTP) filter cells 9 through 14 have been causing  
operation problems, are considered obsolete, and have reached the  
end of their useful life. Filter cells 1 through 8 were refurbished under  
construction contract No. C01829 in 2016. This Project replaces the  
remaining filter cells, 9 through 14. This motion will award a contract to  
TNT Industrial Contractors, Inc. of Sacramento, California, approve a  
12% contract contingency and authorize a total contract amount of  
$2,995,104.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, award Contract No. C02096, Laguna Treatment  
Plant Filter Cells 9-14 Valve and Actuator Replacement, in the amount  
of $2,674,200 to the lowest responsible bidder, TNT Industrial  
Contractors, Inc. of Sacramento, CA, approve a 12% contract  
contingency, and authorize a total contract amount of $2,995,104.  
Chris Balanesi, Associate Civil Engineer, presented and answered  
Board Member questions.  
A motion was made by Board Member Wright, seconded by Board Member  
Grabill, to approve the award Contract No. C02096, Laguna Treatment Plant  
Filter Cells 9-14 Valve and Actuator Replacement, in the amount of  
$2,674,200 to the lowest responsible bidder, TNT Industrial Contractors,  
Inc. of Sacramento, CA, approve a 12% contract contingency, and  
authorize a total contract amount of $2,995,104.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board  
Member Sierra and Board Member Wright  
2 - Board Member Badenfort and Board Member Bartholow  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
11. SUBCOMMITTEE REPORTS  
Board Member Wright reported that the Water Conservation  
Subcommittee met on April 17th. The subcommittee received a  
presentation and unanimously approved the three Water Use  
Efficiency Award winners for 2024. The awards will be presented to  
the winners at the City Council meeting on May 21st. In addition,  
Council will also be adopting a proclamation on May 21st  
designating May as Water Awareness Month. The second item  
provided an overview and progress update on our grant funded  
Direct Install Program for high efficiency toilets and fixtures. Staff  
discussed progress to date on the first phase of the project during  
which has replaced 1,243 toilets to date, and provided an update on  
the expected additional grant funding from a US Bureau of  
Reclamation grant which would fund a proposed second phase of  
the program that could replace up to 2,500 toilets. The third item  
was a review of Santa Rosa’s Water Use Efficiency program metrics  
for 2023, and a preview of upcoming Water Use Efficiency events  
and workshops. Staff discussed the successes of various customer  
programs in 2023, including our Cash for Grass program, and also  
highlighted how Automatic Metering Infrastructure is assisting  
customers with quickly identifying and fixing leaks in their homes and  
businesses.  
Chair Galvin reported that the Contract Review Subcommittee met  
on May 1st and reviewed two contracts, both were unanimously  
recommended for approval. The first was a professional services  
agreement with the Center for Natural Lands Management for the  
proposed Kelly Farm mitigation bank and the second was a  
proposed agreement between the City of Santa Rosa and Sonoma  
County Water Agency for the purchase of Phosphorus credits. Both  
items will be coming to the full Board soon.  
12. BOARD MEMBER REPORTS  
None.  
13. DIRECTORS REPORTS  
Director Burke reported:In celebration of our planet and to promote  
actions to protect it, Santa Rosa Water supported five Earth Day  
creek cleanup events. The Storm Water & Creeks team hosted their  
annual Earth Day on the Greenway cleanup in Partnership with the  
Russian Riverkeeper on Saturday, April 20. The 35 volunteers  
collected 3 cubic yards of trash. The creeks team also supported  
cleanups on Ducker Creek and Roseland Creek on Saturday. On  
Earth Day, April 22, the team met up with the Summerfield Waldorf  
School and NOAA fisheries for cleanups along Santa Rosa Creek.  
Between the two days of cleanups, 110 volunteers collected over 9  
cubic yards of trash from our creeks.  
On Saturday, April 20th, Courthouse Square was buzzing with  
people for Santa Rosa’s 15th Annual Earth Day OnStage Festival.  
The sun was out and I had a wonderful experience watching the live  
performances, checking out all of the booths, and learning about at  
the resources that are available to our community to reduce our  
impact on our environment. The event hosted 60 exhibitors and a  
few thousand attendees. Santa Rosa Water’s Storm Water &  
Creeks and Water-Use Efficiency teams hosted booths. New this  
year, the festival was able to reduce waste from single-use food  
ware containers, thanks to our partnership with Sparkl reusables, and  
the ever-popular Hydration Station was appreciated by our thirsty  
attendees. A big THANK YOU to my team and all of the other city  
employees that helped plan and deliver this successful event for our  
community. I’m looking forward to Earth Day 2025.  
A case study has been written by Enel North America highlighting  
Santa Rosa Water’s ongoing participation in the Base Interruptible  
Program from PG&E. Since 2009, the Laguna Treatment Plan has  
been participating in a demand response program from PG&E  
called the Base Interruptible Program that helps ensure the reliability  
of the state’s energy grid. On days when statewide energy demands  
are high enough that the energy grid’s supplies become stressed,  
large energy users like the LTP can participate in programs to  
voluntarily curtail their usage and reduce the load. When the  
dispatch to reduce power is given by Enel, the lead Plant Operator  
has as little as 30 minutes to decide whether the LTP facility is going  
to participate in the request to reduce energy demands,  
acknowledge the request, and begin initiating several operational  
changes to achieve energy reduction targets. Santa Rosa Water has  
earned over $700,000 in revenue through our participation in the  
program over the years, with the last two years exceeding $100,000  
per year. Participation in the BIP program requires lots of  
resourcefulness by our Regional Operations when called upon to  
reduce energy demands. The article showcases how our Regional  
Operations staff have found innovative ways to be as efficient as  
possible with ratepayer funds.  
A big thank you and acknowledgment of the exceptional work of our  
Leak Crew. Water received a call in the evening on April 5 about a  
possible leak on Westmont Place, the standby member confirmed it  
was a leaking 2” service that serves 3 addresses. The leak crew  
replaced the service on April 9th. Water customers wrote in sharing  
how impressed they were observing the crew working all day  
witnessing their dedication, expertise, professionalism, level of  
service, efficiency and how they worked so harmoniously. The  
citizens also noted that hard working crews often go unrecognized,  
so they felt compelled to express their gratitude and praise through  
their letters. I want to thank Senior Utility Systems Operators  
Benjamin Alexander and Alex Bauman, and Utility Systems  
Operators Franz Heilmeier, Franky Davenport and Abraham Ayala  
for their exceptional work and service to our public.  
In mid-April the drain line the recycled activated sludge for pump  
number 3 started to leak and then burst. The Treatment Plant  
operators and maintenance team jumped on it so quickly that they  
prevented any sludge from getting into the Plant's storm drain, were  
able to isolate the issue, and get it back to working order all within  
the same day. A big thank you to the treatment plant operators and  
maintenance staff for their quick work on this.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:05 p.m. The next regular  
Board of Public Utilities meeting is scheduled for May 16, 2024 at  
1:30 p.m.  
Approved on: May 16, 2024  
__/S/__________________________  
Michelle Montoya  
Recording Secretary