City Hall, Council

Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Santa Rosa, CA 95404

CITY COUNCIL

REGULAR MEETING AGENDA AND

SUMMARY REPORT

JANUARY 27, 2026

2:00 P.M. - CLOSED SESSION

3:00 P.M. - STUDY SESSION

4:00 P.M. - REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT

100 SANTA ROSA AVENUE, SANTA ROSA.

THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:

1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE

"IN PROGRESS" LINK TO VIEW;

2. VIA ZOOM WEBINAR BY VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027;

3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL),

AT&T U-VERSE CHANNEL 99; AND

4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

Public Comment may be made live during the meeting

In-Person from Council Chamber or submitted in advance

via email at cc-comment@srcity.org by 5:00 p.m. the

Monday before the City Council Meeting.

IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED

ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW

FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN

NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE

CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO

DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.

DEADLINES AND ADDITIONAL INSTRUCTION FOR

PUBLIC COMMENT ARE SET FORTH BELOW.

COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

Except for public hearing items, comments from the public will be allowed on

all agenda items at the time each item is called. Comments on public hearing

items may be made when the hearing is opened.

Live Public Comment: Members of the public can provide comment on an

Agenda Item In-Person from Council Chamber by completing a Speaker Card

or signing up with the Administrator in Council Chamber.

Advanced Public Comment Via E-mail: To submit an e-mailed public

comment to the City Council, please send to: cc-comment@srcity.org by

5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line

of your e-mail the Agenda Item Number on which you wish to comment, and

provide your name and comment in the body of the e-mail. E-mail public

comments received by the deadline will be distributed to City Council

members and uploaded to the agenda prior to the start of the City Council

Meeting for public access.

Non-Agenda Items are the time when any person may address the Council on

matters not listed on this agenda, but which are within the subject matter

jurisdiction of the Council. The first public comment period on non-agenda

items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited

to twelve speakers selected randomly by the Mayor. Each speaker will be

allowed up to three minutes. Speakers who do not have an opportunity to

speak during this time will be allowed to make public comment under Agenda

Item 18.

2:00 P.M.

1. CALL TO ORDER AND ROLL CALL

2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)

This time is reserved for any Council Member to announce remote

participation under the "Just Cause" provision of Government Code Section

54953.8.

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS

Following the announcement of Closed Session items and prior to recess into

Closed Session, the public may speak up to three minutes on items to be

addressed in Closed Session.

3.1

CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(Government Code Section 54956.8)

Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012

(“Garage 5”)

Agency Negotiator: Jill Scott, Real Property Negotiator

Negotiating Parties: Grupe Investment Company, Inc.

Under Negotiations: Price and terms of payment

3.2

CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(Government Code Section 54956.8)

Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012

(“Garage 5”)

Agency Negotiator: Jill Scott, Real Property Negotiator

Negotiating Parties: Airport Business Center

Under Negotiations: Price and terms of payment

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBER AND VIA ZOOM.

3:00 P.M.

4. STUDY SESSION

Study Session items are items for in-depth discussion and possible direction

to staff. Council will take no action.

4.1

ENTERTAINMENT ZONES

The Planning and Economic Development Department recommends

that the Council hold a study session for Council to receive information

and provide direction to staff related to the establishment of

entertainment zones within the City of Santa Rosa. This item has no

impact on current fiscal year budget.

Staff Report

Attachments:

Attachment 1 - California Senate Bill 969

Attachment 2 - Courthouse Square Entertainment Zone Ma

Attachment 3 - Railroad Square Entertainment Zone Map

Attachment 4 - Signature Events Entertainment Zone Map

Attachment 5 - Public Comment

Presentation

4:00 P.M.

5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

7. PROCLAMATIONS/PRESENTATIONS - NONE.

8. STAFF BRIEFINGS - NONE.

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. Council will take no action on

these matters except to possibly place a particular item on a future agenda for

Council consideration.

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

9.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on all settlements authorized by Council in

closed session that were finalized in December 2025, which includes

but may not be limited to all settlements requiring the City to pay more

than $50,000. The City Attorney will also provide a summary of

pending litigation against the City.

Litigation Report

Attachments:

10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

11.1.12 Other

11.2 SONOMA COUNTY MAYORS' AND COUNCIL MEMBERS' ASSOCIATION /

CITY SELECTION COMMITTEE

11.2.1

SONOMA COUNTY MAYORS’ AND COUNCIL MEMBERS’

ASSOCIATION LETTERS OF INTEREST

The City Council will, by motion, provide direction to the Mayor

regarding letters of interest received for appointments to the

following vacancies, which will be made by the Board of Directors of

the Sonoma County Mayors’ and Councilmembers’ Association at its

General Membership meeting on February 12, 2026.

Board of Directors Appointments:

1. The Charles M. Schulz - Sonoma County Aviation

Commission: A new Commission of two seats with four-year

terms starting in February 2026. Letters received from:

· David Hagele of Healdsburg

· Tanya Potter of Windsor

· Mark Stapp of Santa Rosa

2. Childcare Planning Council: One seat to fill the expiring term of

Mayor Stephen Zollman of Sebastopol. Three-year term

starting in February 2026. Letters received from:

· Karen Nau of Petaluma

· Samantha Rodriguez of Rohnert Park

· Stephen Zollman of Sebastopol

County of Sonoma Summary Report

Attachments:

Aviation Commission Letters of Interest

Childcare Planning Council Letters of Interest

11.3 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY

11.3.1

APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO

PUBLIC FINANCING AUTHORITY

The Council may, by motion, select and appoint a representative and

alternate to the Public Financing Authority.

12. APPROVAL OF MINUTES

12.1

January 13, 2026, Regular Meeting Minutes. THIS ITEM IS

CONTINUED TO THE FEBRUARY 10, 2026, REGULAR MEETING.

13. CONSENT ITEMS

13.1

MOTION - APPROPRIATION OF FUNDS FOR PROFESSIONAL

SERVICES AGREEMENT WITH THE CENTRE FOR ORGANIZATION

EFFECTIVENESS FOR A DEPARTMENTAL ASSESSMENT OF THE

CITY ATTORNEY’S OFFICE

RECOMMENDATION: The City Attorney’s Office recommends that the

Council, by motion, appropriate $47,620 from unassigned General

Funds to the City Attorney’s professional services budget to fund a

departmental assessment of the City Attorney’s Office by The Centre

for Organization Effectiveness. This item is requesting appropriations

for one-time funding.

Staff Report

Attachments:

Attachment 1 - Proposal

13.2

MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT NUMBER F002790 WITH WARD LEVY APPRAISAL

GROUP, INC. FOR APPRAISAL SERVICES

RECOMMENDATION: Real Estate Services recommends that the

Council, by motion, approve the First Amendment to Professional

Services Agreement Number F002790 with Ward Levy Appraisal Group,

Inc., Santa Rosa, California to increase compensation by $150,000 for

a total contract amount not to exceed $249,000 for continued appraisal

services, and authorize the Assistant City Manager to execute the

Amendment. This item has no impact on current fiscal year budget.

Staff Report

Attachments:

Attachment 1 - First Amendment

13.3

MOTION - THIRD AMENDMENT TO PIGGYBACK AGREEMENT

NUMBER 00008865 WITH IMAGETREND, LLC FOR FIRE AND

EMERGENCY MEDICAL SERVICES SOFTWARE

RECOMMENDATION: The Fire Department recommends that the

Council, by motion, approve the Third Amendment to Piggyback

Agreement Number 00008865 with ImageTrend, LLC, Lakeville,

Minnesota to increase compensation in the amount of $45,963.85, for a

total contract not to exceed $131,043.85 and authorize the City

Manager to make non-substantive changes to the Amendment, subject

to approval by the City Attorney, and execute the Amendment. This item

has no impact on current fiscal year budget.

Staff Report

Attachments:

Attachment 1 - 3rd Amendment

13.4

MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER

FOR THE PURCHASE OF VEHICLE EXTRICATION EQUIPMENT

WITH SOLE SOURCE VENDOR WESTERN EXTRICATION

SPECIALISTS INC.

RECOMMENDATION: The Fire Department recommends that the

Council, by motion: 1) approve the issuance of a purchase order for the

purchase of vehicle extrication equipment with sole source vendor

Western Extrication Specialists Inc., Simi Valley, California with an

amount not to exceed $119,959.00; and 2) authorize the Chief Financial

Officer to pay all proper claims from various charge numbers. This item

has no impact on current fiscal year budget.

Staff Report

Attachments:

Attachment 1 - Grant Agreement

Attachment 2 - Sole Source Letter

Attachment 3 - Quote

13.5

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: The Housing and Community Services

Department recommends that the Council, by resolution, approve an

extension of Resolution No. 28839 which formally proclaimed a local

homeless emergency within Santa Rosa. This item has no impact on

current fiscal year budget.

Staff Report

Resolution

Attachments:

13.6

RESOLUTION - CONSTRUCTION COMPLETION AND

EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT -

DISASTER RECOVERY GRANT FUNDS - COFFEY PARK AND

FOUNTAINGROVE NEIGHBORHOOD ROAD DISASTER RECOVERY

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by resolution, acknowledge

completion of construction of the Coffey Park and Fountaingrove

Neighborhood Road Disaster Recovery Project and acknowledge that

all grant funds under the Community Development Block Grant -

Disaster Recovery Grant Agreement Number 17-DRMIT-1003 have

been expended through contract work completed under the Coffey Park

and Fountaingrove Neighborhood Road Disaster Recovery Project, City

Contract Number C02258. This item has no impact on current fiscal

year budget.

Staff Report

Attachments:

Attachment 1 - Notice of Completion

Resolution

13.7

RESOLUTION - APPROVAL OF AWARD - SOFTWARE

SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY

SOFTWARE SYSTEM TO REVEAL DATA CORPORATION (THIS

ITEM IS CONTINUED TO THE FEBRUARY 10, 2026 REGULAR

MEETING)

RECOMMENDATION: The City Clerk’s Office, and the Information

Technology and Finance Departments recommend that the Council, by

resolution: 1) approve F003155 Software Subscription Agreement for a

five year period, with five one year renewal options, to Reveal Data

Corporation, Portland, Oregon for an eDiscovery software system for a

total not-to-exceed amount under the Agreement of $624,240, and a

$100,000 contingency amount for miscellaneous charges, 2) approve

appropriations in the amount of $124,848; and 3) authorize the City

Manager or Assistant City Manager to negotiate and execute the

Agreement, subject to approval by the City Attorney. This item is

requesting appropriations for on-going funding.

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 18.

15. REPORT ITEMS

15.1

REPORT - FISCAL YEAR 2024-25 PUBLIC SAFETY AND

PREVENTION TAX ANNUAL REPORT

BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa

Rosa City Code establishing a special transaction and use tax known

as Public Safety and Prevention Tax (PSAP). Each year an Annual

Report is prepared by City staff, reviewed by the PSAP Citizen

Oversight Committee, and presented to the City Council reporting on

revenue, expenditures and accomplishments during the past fiscal year.

RECOMMENDATION: The Finance, Fire, Police, and Housing and

Community Services Departments, and the Public Safety and

Prevention Citizen’s Oversight Committee recommend that the Council,

by motion, accept the Public Safety and Prevention Tax Annual Report

for Fiscal Year 2024-25. This item has no impact on current fiscal year

budget.

Staff Report

Attachments:

Attachment 1 – FY 2024-25 Public Safety and Prevention A

Presentation

16. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

16.1

PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2026-27

BUDGET PRIORITIES

BACKGROUND: Every year, pursuant to the City Charter, the City

Council holds a public hearing to solicit input from the community on

priorities to be considered for the upcoming budget. This meeting

complies with Charter requirements relative to posting and being held

prior to the City Council goal setting meeting. It also marks the kick-off

of the Fiscal Year (FY) 2026-27 budget process.

RECOMMENDATION: The Finance Department recommends that the

Council hold a public hearing on budget priorities and consider written

and oral comments as part of future budget deliberations. This item has

no impact on current fiscal year budget.

Staff Report

Attachments:

Public Hearing Notice

Presentation

17. WRITTEN COMMUNICATIONS - NONE.

18. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council and not able to speak under Agenda Item 14. Each speaker will

be allowed up to three minutes.

19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

20. ADJOURNMENT OF MEETING

21. UPCOMING MEETINGS

This schedule is tentative and subject to change pending final publication and

posting of the City Council Meeting Agenda.

21.1

UPCOMING MEETINGS LIST

Upcoming Meetings List

Attachments:

*Did not appear on the preliminary agenda.

**Quasi-judicial or adjudicative action, ex-parte communication disclosure is

required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and

amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City

Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure

public trust, engage the community, and establish a system of transparency, public participation, and

collaboration. To view a full versions of the Open Government Ordinances go to

http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper

copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at

711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in

its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services

necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by

contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should

read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone

number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council

meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information

can also be accessed via the internet at http://srcity.org.

Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,

excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa

Ave, during normal business hours.