City Hall, Council

Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Santa Rosa, CA 95404

CITY COUNCIL

REGULAR MEETING AGENDA AND

SUMMARY REPORT - PRELIMINARY -

NOVEMBER 12, 2024

4:00 P.M. - REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA

ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE

OBSERVED).

THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:

1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE

"IN PROGRESS" LINK TO VIEW;

2. VIA ZOOM WEBINAR BY VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933;

3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND

4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

Public Comment may be made live during the meeting In-Person from

Council Chamber or submitted in advance via email at

cc-comment@srcity.org by 5:00 p.m. the Monday before the City

Council Meeting.

IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED

ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB

2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH

THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE

CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO

DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.

DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT

ARE SET FORTH BELOW.

COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

PUBLIC COMMENT PERIOD WILL NOT OPEN UNTIL FINAL AGENDA IS

PUBLISHED.

Except for public hearing items, comments from the public will be allowed on

all agenda items at the time each item is called. Comments on public hearing

items may be made when the hearing is opened.

Live Public Comment: Members of the public can provide comment on an

Agenda Item In-Person from Council Chamber by completing a Speaker Card

or signing up with the Administrator in Council Chamber.

Advanced Public Comment Via E-mail: To submit an e-mailed public

comment to the City Council, please send to: cc-comment@srcity.org by 5:00

p.m., the Monday prior to the Council Meeting. Identify in the subject line of

your e-mail the Agenda Item Number on which you wish to comment, and

provide your name and comment in the body of the e-mail. E-mail public

comments received by the deadline will be distributed to City Council

members and uploaded to the agenda prior to the start of the City Council

Meeting for public access.

Non-Agenda Items are the time when any person may address the Council on

matters not listed on this agenda, but which are within the subject matter

jurisdiction of the Council. The first public comment period on non-agenda

items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited

to twelve speakers selected randomly by the Mayor. Each speaker will be

allowed up to three minutes. Speakers who do not have an opportunity to

speak during this time will be allowed to make public comment under Agenda

Item 18.

4:00 P.M.

1. CALL TO ORDER AND ROLL CALL

2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)

To consider and take action on any request from a Council Member to

participate in a meeting remotely due to Just Cause or Emergency

Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.

Following the announcement of Closed Session items and prior to recess into

Closed Session, the public may speak up to three minutes on items to be

addressed in Closed Session.

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBER AND VIA ZOOM.

4. STUDY SESSION - NONE.

Study Session items are items for in-depth discussion and possible direction

to staff. No action will be taken.

5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE.

7. PROCLAMATIONS/PRESENTATIONS - NONE.

8. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

8.1

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. No action will be taken except

for possible direction to staff.

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

11.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

11.1.12 Other

11.2 MAYOR'S/COUNCIL MEMBERS' APPOINTMENTS

11.2.1

Mayor’s Appointments to County, Regional and State Positions

Appointments to county, regional and state bodies on which the City

is represented per City Charter section 15.

Mayor N. Rogers may announce the appointment of Shawn Kara as

the alternate member to Zero Waste Sonoma and request Council

approval of this selection.

11.2.2

APPROVAL OF BOARD MEMBER LEAVE OF ABSENCE

Housing Authority Commissioner Wayne Downey requested a leave

of absence from October 7, 2024 through December 2024. Per

Council Policy 000-06 - Appointments to

Boards/Commissions/Committees, section J3, the Council may grant

an approved leave of absence and the Council may appoint a

temporary person to fill the position.

RECOMMENDATION: It is recommended by the Housing Authority

Executive Director and the City Clerk, that the Council, by motion,

approve the leave of absence for Commissioner Downey through the

end of December 2024, and approve a temporary person to fill the

position upon completion of interviews of those applications on file

for the Housing Authority to fill the seat throughout the term of the

leave of absence.

Attachment 1 - Council Policy 000-06 - Appointments to Bo

Attachments:

12. APPROVAL OF MINUTES

12.1

13. CONSENT ITEMS

13.1

October 22, 2024, Regular Meeting Minutes.

MOTION - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR

PROPOSALS FOR ENERGY CONSERVATION AND EFFICIENCY

IMPROVEMENTS

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by motion, approve the use

of the Design-Build procurement method as in the best interest of the

City and authorize issuance of a Request for Proposals for energy

conservation and efficiency improvements. This project aligns with the

City’s climate action goals by incorporating solar photovoltaic systems,

battery storage, and energy efficiency upgrades at municipal facilities,

in line with the City’s commitment to sustainability and resilience.

Staff Report

Attachments:

13.2

RESOLUTION - APPROVAL OF SECOND AMENDMENT TO

BLANKET PURCHASE ORDER 166149 FOR THE PURCHASE OF

AUTOMOTIVE PARTS AND SUPPLIES

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution,

approve the Second Amendment to Blanket Purchase Order 166149

with Smothers Parts International, Inc., Santa Rosa, California, for the

purchase of automotive parts and supplies, to add funds and increase

compensation in the amount of $150,000 for a total amount not to

exceed of $597,000.

Staff Report

Resolution

Attachments:

13.3

13.4

13.5

RESOLUTION - AUTHORIZATION TO FILE APPLICATIONS FOR

FEDERAL TRANSIT ADMINISTRATION FORMULA FUNDS AND

SURFACE TRANSPORTATION PROGRAM FUNDS FOR FY2025

AND FY2026

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, authorize the

City Manager or designee to execute and file the annual grant

applications with the Metropolitan Transportation Commission for the

Federal Transit Administration Formula Program and Surface

Transportation Program funding for fixed route operating, ADA

paratransit operating, fixed route preventive maintenance, and bus

purchase projects for FYs 2025 and 2026 and committing up to

$5,028,268 in local matching funds.

Staff Report

Resolution

Attachments:

RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT NUMBER F002419A WITH CATHOLIC

CHARITIES OF THE DIOCESE OF SANTA ROSA FOR THE

INRESPONSE PROGRAM

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) approve the Second Amendment to

Professional Services Agreement Number F002419A with Catholic

Charities of the Diocese of Santa Rosa to provide services for the

inRESPONSE Mental Health Support Team extending the term of the

agreement to November 1, 2029 and increasing the total contract

amount to $4,090,561; and 2) delegate authority to the City Manager or

designee to execute the agreement.

Staff Report

Attachments:

Resolution

Exhibit A - Second Amendment

RESOLUTION - AMENDMENT TO THE CITY’S CLASSIFICATION

AND SALARY PLAN CREATING THE CLASSIFICATION OF

TECHNICAL SERVICES MANAGER AND ADDING 2 FTE;

ELIMINATING 1 TECHNICAL SERVICES DIVISION MANAGER, 1

COMMUNITY SERVICES OFFICER, AND 1 SENIOR

ADMINISTRATIVE ASSISTANT

RECOMMENDATION: It is recommended by the Police Department and

the Human Resources Department that the Council, by Resolution,

amend the City Classification and Salary Plan to: 1) create the

classification of Technical Services Manager with a salary range of

$115,900- $148,916 annually in Unit 18 - Miscellaneous

Mid-Management; 2) add 2.0 FTE Technical Services Managers; and

3) eliminate 1.0 FTE Technical Services Division Manager, 1.0 FTE

Community Services Officer, and 1.0 FTE Senior Administrative

Assistant.

Staff Report

Resolution

Attachments:

13.6

RESOLUTION - AMENDMENT TO BLANKET PURCHASE ORDER

164049 TO INCREASE COMPENSATION WITH JET MULCH, INC.

RECOMMENDATION: It is recommended by the Recreation and Parks

(RP) and Finance Departments that the Council, by resolution, approve

an amendment to Blanket Purchase Order (BPO) 164049 to add funds

and increase compensation in the amount of $44,000 for ASTM

Certified (ASTM) Engineered Wood Fiber (EWF) product supply and

installation with Jet Mulch, Inc., Soquel, California, (Jet Mulch) for a

total amount not to exceed $113,997.75.

Staff Report

Resolution

Attachments:

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 18.

15. REPORT ITEMS

15.1

REPORT - APPROVAL OF RATE INCREASE OF 3.4% FOR

RESIDENTS OF THE CITY OF SANTA ROSA WHO UTILIZE

RECOLOGY SANTA ROSA (RECOLOGY SONOMA MARIN),

EFFECTIVE JANUARY 1, 2025

BACKGROUND: The City of Santa Rosa grants Recology Sonoma

Marin (Recology) an exclusive franchise agreement for the collection

and hauling of solid waste, including the three main streams of

recycling, landfill, and organic waste. The City awarded this agreement

to Recology Sonoma Marin in November of 2017 through a competitive

process. Any rate increase for Santa Rosa Recology customers is

subject to City oversight. Staff requested a detailed rate review to

ensure Recology is appropriately compensated, but also to ensure

Santa Rosa’s residents’ refuse rates are competitive.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by motion, approve a 3.4%

rate increase for City of Santa Rosa customers of Recology Sonoma

Marin effective January 1, 2025.

Staff Report

Attachments:

Attachment 1 - Rate Increase Request

Attachment 2 - Refuse Rate Summary-2025

Presentation

15.2

REPORT - AFFORDABLE HOUSING CAPITAL FACILITIES FEE PILOT

PROGRAM

BACKGROUND: Development impact fees provide a mechanism for

new development projects to contribute financially to the cost of

improving and expanding the public infrastructure and facilities needed

to accommodate that development. Impact fees are commonly used by

local agencies throughout California and in many other states as one of

many funding sources for capital improvement programs. Impact fees

are a one-time, non-recurring revenue source that is typically collected

at the completion of a private development project. While development

impact fees are necessary to support public infrastructure, the payment

of impact fees may constitute a barrier for the construction of affordable

housing. The Planning and Economic Development Department has

analyzed the existing impact fee program, progress of housing

development, and researched other jurisdictions’ responses to this

issue, and will present the Affordable Housing Capital Facilities Fee

Pilot Program. The program proposes to set the Capital Facilities Fee

for certain deed restricted affordable units to zero dollars for a limited

period of time to encourage affordable housing development and

achievement of the City’s Regional Housing Needs Allocation

requirements.

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution,

adopt an Affordable Housing Capital Facilities Fee Pilot Program

reducing the Capital Facilities Fee for certain deed restricted affordable

residential unit types to encourage the near-term development of

specific affordable housing units needed to comply with the Regional

Housing Needs Allocation.

Staff Report

Resolution

Attachments:

Presentation

16. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

16.1

PUBLIC HEARING - AMEND THE SANTA ROSA FEE SCHEDULE TO

ADD AN ANNUAL TOBACCO RETAIL LICENSE FEE (THIS ITEM WAS

CONTINUED FROM THE OCTOBER 22, 2024, REGULAR MEETING)

BACKGROUND: The City Council will hold a public hearing to consider

adding an annual Tobacco Retail License Fee to the Fee Schedule to

cover costs associated with compliance monitoring of Chapter 6-20 of

the Santa Rosa City Code titled “Regulation of Retail Tobacco Sales”,

adopted by Council on August 6, 2024, and in effect on September 7,

2024. Council will be provided with a presentation describing how the

proposed fee was developed in compliance with Government Code

Section 50076 to ensure it does not exceed the estimated reasonable

cost of providing the compliance monitoring activities. The public

hearing will provide the public with an opportunity to provide feedback

relating to the proposed fee.

RECOMMENDATION: It is recommended by the City Manager’s Office

that the Council: 1) hold a public hearing to discuss adding an annual

Tobacco Retail License Fee; and 2) by resolution, add an annual

Tobacco Retail License Fee associated with one compliance visit per

fiscal year to the Santa Rosa Fee Schedule as Section 7.07, effective

January 1, 2025.

Staff Report

Attachments:

Attachment 1 - Option 1 - Exhibit A

Attachment 2 - Option 2 - Exhibit A

Attachment 3 - 2024 Fee Schedule Update

Resolution

Public Hearing Notice

Presentation

16.2

PUBLIC HEARING - RESILIENT CITY MUNICIPAL CODE TEXT AND

ZONING MAP AMENDMENTS

BACKGROUND: The Resilient City (-RC) Combining District was

created on October 24, 2017, through an Urgency Ordinance. The

Resilient City Development Measures were adopted as an Ordinance

on May 11, 2018. Both ordinances were extended to December 31,

2024 to allow staff time to complete a comprehensive update and

recommendations. This Zoning Code Text and Map Amendment

includes multiple changes across the Zoning Code to incorporate both

ordinances and new updates without a sunset date.

RECOMMENDATION: It is recommended by the Planning Commission

and the Planning and Economic Development Department that the

Council introduce three separate ordinances: 1) amending Title 20 of

the Santa Rosa City Code to add Chapter 20-35 Resilient City

Measures, Remove Chapter 20-16 Resilient City Development

Measures, implement multiple sections of Chapter 20-16 into applicable

Zoning Code sections, update multiple sections of the Zoning Code,

and remove Section 20-28.100 Resilient City ( RC) Combining District;

2) adopting a Zoning Map Amendment to reclassify 8,383 parcels to

remove the Resilient City (-RC) Combining District in order to expand

and implement Santa Rosa resiliency initiatives; and 3) amending Title

19 - Subdivisions of the Santa Rosa City Code to add the first and

second Tubbs/Nuns Fire tentative map extensions.

Staff Report

Attachments:

Attachment 1 - Summary of Changes to City Code

Attachment 2 - Redline City Code Text Amendments

Attachment 3 - Zoning Code Chapter 20-16 Resilient City D

Attachment 4 - Zoning Code Section 20-28.100 Resilient C

Attachment 5 - Modifications to Design Review Developer F

Attachment 6 - Public Survey Results

Attachment 7 - Public Comment

Attachment 8 - Resilient City (-RC) Combining District Parc

Ordinance 1

Ordinance 2

Ordinance 3

Presentation

Public Hearing Notice

17. WRITTEN COMMUNICATIONS

17.1

QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES

ATTENDANCE REPORT. Provided for information.

Attendance Report

Attachments:

17.2

NOTICE OF FINAL MAP - Roseland Village Phase 1 Subdivision: For

Council action.

Notice of Submittal

Location Map

Attachments:

18. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council and not able to speak under Agenda Item 14. Each speaker will

be allowed up to three minutes.

19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

20. ADJOURNMENT OF MEETING

21. UPCOMING MEETINGS

This schedule is tentative and subject to change pending final publication and

posting of the City Council Meeting Agenda.

21.1

UPCOMING MEETINGS LIST

*Did not appear on the preliminary agenda.

**Quasi-judicial or adjudicative action, ex-parte communication disclosure is

required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and

amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City

Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure

public trust, engage the community, and establish a system of transparency, public participation, and

collaboration. To view a full versions of the Open Government Ordinances go to

http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper

copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at

711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office

at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City

Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.

Meeting information can also be accessed via the internet at http://srcity.org

Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,

excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa

Ave, during normal business hours.