Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
MAY 21, 2026  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT  
100 SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED  
ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM  
BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/82448675406, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 824 4867 5406.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY  
BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY  
WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM  
LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please  
contact Michelle Montoya at mmontoya@srcity.org  
1:30 P.M.  
1. CALL TO ORDER AND ROLL CALL  
2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)  
This time is reserved for any Board Member to announce remote participation  
under the “Just Cause” provision of Government Code Section 54953.8.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. PROCLAMATION  
4.1  
PROCLAMATION - MATTHEW J. MULLAN  
5. OATH OF OFFICE FOR NEW BOARD MEMBER  
6. STUDY SESSION  
None.  
7. PRESENTATION  
7.1  
PRESENTATION - SANTA ROSA PLAIN GROUNDWATER  
SUSTAINABILITY AGENCY UPDATE  
SR Plain Groundwater Annual Report (Uploaded 05.20.202  
Attachments:  
Presentation (Uploaded 05.20.2026)  
8. MINUTES APPROVAL  
8.1  
May 7, 2026 - Regular Meeting Minutes - Draft  
May 7, 2026 - Regular Meeting Minutes - Draft  
Attachments:  
9. STAFF BRIEFINGS  
9.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 05.20.2026)  
Attachments:  
10. CONSENT ITEMS  
10.1  
MOTION - FOURTH AMENDMENT TO AGREEMENT F002459  
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH  
GILARDI AND JACOBSEN AG SERVICES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the fourth amendment to  
contract F002459, Acceptance of Biosolids and Land Application, with  
Gilardi and Jacobsen Ag Services, Inc. (Gilardi and Jacobsen) to  
increase compensation payable under the Agreement by $151,207.00,  
for a total maximum compensation of $609,625.95, to replenish the  
annual budget and account for the increase in the San Francisco Area  
Consumer Price Index (CPI) of 2.7%, determined in December 2025.  
Staff Report  
Attachments:  
Attachment 1 – Amendment to Gilardi and Jacobsen Applic  
10.2  
MOTION - FIRST AMENDMENT TO MEMORANDUM OF  
UNDERSTANDING BETWEEN CITY OF SANTA ROSA AND THE  
COUNTY OF SONOMA SUPERVISED WORK CREW  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve this first amendment to the  
Memorandum of Understanding between the City of Santa Rosa and  
the County of Sonoma to increase the total not-to-exceed amount by  
$192,275.00, resulting in a new contract amount of $290,814.00, and to  
extend the time of performance to December 31, 2027.  
Staff Report  
Attachments:  
Attachment 1 – First Amendment to Memorandum of Unde  
Attachment 2 – Original Memorandum of Understanding Be  
10.3  
MOTION - PG&E ELECTRIC VEHICLE FLEET PROGRAM  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the agreement for  
participation in the PG&E Electric Vehicle (EV) Fleet Program.  
Staff Report  
Attachments:  
Attachment 1- PG&E Fleet Program Agreement  
10.4  
MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES  
AGREEMENT WITH HAZEN AND SAWYER FOR DESIGN AND  
HAZARD MITIGATION GRANT ASSISTANCE - LAGUNA TREATMENT  
PLANT HEADWORKS SUPERSTRUCTURE SEISMIC RETROFIT  
PROJECT  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the First Amendment under  
Professional Services Agreement Number F003037 with Hazen and  
Sawyer, a New York Corporation, to provide Professional Engineering  
and Grant Support Assistance Services for the Laguna Treatment Plant  
(LTP) Headworks Superstructure Seismic Retrofit Project in the amount  
of $711,627 for a total contract amount not to exceed $1,155,253.  
Staff Report  
Attachments:  
Attachment 1 – Professional Services Agreement, Amendm  
11. REPORT ITEMS  
11.1  
REPORT - 2025 URBAN WATER MANAGEMENT PLAN AND 2025  
WATER SHORTAGE CONTINGENCY PLAN  
BACKGROUND: The Urban Water Management Planning Act (Act)  
requires every urban water supplier that provides water for municipal  
purposes to more than 3,000 connections or supplies more than 3,000  
acre-feet per year (AFY) of water to adopt and submit an Urban Water  
Management Plan (UWMP) to the California Department of Water  
Resources (DWR) every five years. The Act requires specific  
information to be included in the UWMP and requires the urban water  
supplier to hold a public hearing to review and adopt the UWMP. The  
deadline for water suppliers to submit their adopted 2025 UWMP is July  
1, 2026.  
The City is an urban supplier of water for approximately 54,000  
connections supplying approximately 17,000 AFY of water and is  
therefore required to comply with the Act. The City’s previous UWMP  
was the 2020 UWMP, which was adopted by the City Council in June  
2021.  
The Act includes a requirement to prepare a Water Shortage  
Contingency Plan (Shortage Plan), which details how a water supplier  
plans to respond to water shortage levels ranging from up to 10 percent  
to over 50 percent. The Act requires specific information to be included  
in the Shortage Plan and requires the urban water supplier to hold a  
public hearing to review and adopt the Shortage Plan. The deadline for  
water suppliers to submit their adopted 2025 Shortage Plan is July 1,  
2026.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, recommend that the City Council  
adopt the 2025 Urban Water Management Plan and the 2025 Water  
Shortage Contingency Plan.  
Staff Report  
Attachments:  
Attachment 1 – Draft 2025 Urban Water Management Plan  
Attachment 2 – Draft 2025 Water Shortage Contingency Pl  
Resolution  
Presentation (Uploaded 05.20.2026)  
11.2  
REPORT - APPROVAL OF CHANGES TO SANTA ROSA WATER’S  
HELP 2 OTHERS (H2O) PROGRAM  
BACKGROUND: The Help 2 Others (“H2O”) water bill assistance  
program provides financial assistance to qualifying residential  
customers. The program uses non-ratepayer revenue to pay for  
qualified customers’ fixed water and sewer fees. Program expenses  
have grown at a faster rate than revenue due to a variety of factors:  
increased program enrollment, water and sewer rate increases, and the  
loss of several telecom leases. The H2O program is currently in an  
unsustainable financial position, and changes are needed to continue  
the program.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the following changes to  
the Help 2 Others program: 1) For Fiscal Year 2027, add 50 applicants  
from the wait list to the program and lower the program subsidy to 75%  
of fixed fees; and 2) For Fiscal Year 2028, lower the program subsidy to  
50% of fixed fees.  
Staff Report  
Attachments:  
Presentation (Uploaded 05.20.2026)  
12. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
This is the time when any person may address matters not listed on this  
agenda, but which are within the subject matter of the jurisdiction of the Board  
of Public Utilities. The public may comment on agenda items when the item is  
called. Each speaker is allowed up to three minutes.  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
13. REFERRALS  
None.  
14. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
15. SUBCOMMITTEE REPORTS  
16. BOARD MEMBER REPORTS  
17. DIRECTORS REPORTS  
18. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in  
its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services  
necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available  
by contacting the Recording Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. The e-mail subject line  
should read “ADA Accommodation Request” or “Language Assistance” and the email should include your name, address,  
telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the  
board meeting, the copy shall be provided no later than two (2) business days prior to the board meeting. Meeting information  
can also be accessed via the internet at http://srcity.org.