City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
OCTOBER 22, 2024  
12:00 P.M. - CLOSED SESSION  
2:00 P.M. - STUDY SESSION  
4:00 P.M. - REGULAR SESSION  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE  
OBSERVED).  
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:  
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW;  
2. VIA ZOOM WEBINAR BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933;  
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND  
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting In-Person from  
Council Chamber or submitted in advance via email at  
cc-comment@srcity.org by 5:00 p.m. the Monday before the City  
Council Meeting.  
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH  
THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by completing a Speaker Card  
or signing up with the Administrator in Council Chamber.  
Advanced Public Comment Via E-mail: To submit an e-mailed public  
comment to the City Council, please send to: cc-comment@srcity.org by 5:00  
p.m., the Monday prior to the Council Meeting. Identify in the subject line of  
your e-mail the Agenda Item Number on which you wish to comment, and  
provide your name and comment in the body of the e-mail. E-mail public  
comments received by the deadline will be distributed to City Council  
members and uploaded to the agenda prior to the start of the City Council  
Meeting for public access.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed up to three minutes. Speakers who do not have an opportunity to  
speak during this time will be allowed to make public comment under Agenda  
Item 18.  
12:00 P.M.  
1. CALL TO ORDER AND ROLL CALL  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Council Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).  
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
3.1  
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION  
(THIS ITEM WAS CONTINUED FROM THE OCTOBER 8, 2024,  
REGULAR MEETING.)  
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of  
Government Code Section 54956.9: two cases  
Potential litigation against Tyco Fire Products LP and BASF  
Corporation Related to PFAS contamination.  
3.2  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)  
(THIS ITEM WAS CONTINUED FROM THE OCTOBER 8, 2024,  
REGULAR MEETING.)  
In Re Aqueous Film-Forming Foams Products Liability Litigation (City  
of Camden, et al., v. BASF Corporation)  
United States District Court for the District of South Carolina,  
Charleston Division, MDL No.: 2:18-mn-2873 and Case No.  
2:24-cv-03174-RMG  
3.3  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)  
(THIS ITEM WAS CONTINUED FROM THE OCTOBER 8, 2024,  
REGULAR MEETING.)  
In Re Aqueous Film-Forming Foams Products Liability Litigation (City  
of Camden, et al., v. Tyco Fire Products LP, et al.)  
United States District Court for the District of South Carolina,  
Charleston Division, MDL No.: 2:18-mn-2873 and Case No.  
2:24-cv-02321-RMG  
3.4  
CONFERENCE WITH LABOR NEGOTIATORS  
(Government Code Section 54957.6)  
Agency Designated Representatives: Maraskeshia Smith, City  
Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie,  
Human Resources Director; Siara Goyer, Employee Relations  
Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.  
Employee Organizations: Santa Rosa Firefighters Association - Local  
1401 (representing City Employees in Unit 2).  
3.5  
PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE  
(Government Code Section 54957(b))  
Title: City Attorney  
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
2:00 P.M.  
4. STUDY SESSION  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
4.1  
GENERAL FUND BUDGET REDUCTIONS  
It is recommended by the Finance Department that the Council hold a  
Study Session regarding budget reductions in the General Fund. This  
item is presented for the Council’s information and no action is required  
except for possible direction to staff.  
Staff Report  
Attachments:  
Presentation  
Attachment 1 - GF Status FY 2023-24 (Uploaded 10-22-20  
Late Correspondence (Uploaded 10-22-2024)  
4:00 P.M.  
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
7. PROCLAMATIONS/PRESENTATIONS  
7.1  
PROCLAMATION - ANNUAL POMO AND WAPPO PEOPLE  
HONORING MONTH  
Proclamation  
Attachments:  
7.2  
PROCLAMATION - WORLD POLIO DAY  
Proclamation  
Attachments:  
8. STAFF BRIEFINGS - NONE.  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
9.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on all settlements authorized by Council in  
closed session that were finalized in September 2024, which includes  
but may not be limited to all settlements requiring the City to pay more  
than $50,000. The City Attorney will also provide a summary of  
pending litigation against the City.  
Litigation Report  
Attachments:  
10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
11.1.1 Council Subcommittee Reports  
11.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
11.1.4 Association of Bay Area Governments (ABAG)  
11.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
11.1.6 Sonoma Clean Power Authority (SCPA)  
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
11.1.8 Groundwater Sustainability Agency (GSA)  
11.1.9 Sonoma County Homeless Coalition  
11.1.10 Renewal Enterprise District (RED)  
11.1.11 Public Safety Subcommittee  
11.1.12 Other  
11.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS  
11.2.1  
REQUEST FOR AGENDA ITEM REGARDING THE TEN PERCENT  
(10%) IN-PLACE TRANSFER RENT INCREASES IN CITY CODE  
6-66.050(B)  
BACKGROUND: At the October 8, 2024, City Council meeting,  
Council Member MacDonald requested a future agenda item to  
discuss the ten percent (10%) in-place transfer rent increases in City  
Code 6-66.050(B). Council Member Alvarez concurred with the  
request.  
12. APPROVAL OF MINUTES  
12.1  
October 8, 2024, Regular Meeting Minutes.  
Draft Minutes  
Attachments:  
13. CONSENT ITEMS  
13.1  
MOTION - REJECT ALL BIDS - LOW IMPACT DEVELOPMENT AT  
MUNICIPAL SERVICES CENTER NORTH  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, reject all bids  
received for Contract No. C02391, Low Impact Development at  
Municipal Services Center North (MSCN).  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Summary of Bids  
13.2  
MOTION - TRANSIT MALL ROADBED REHABILITATION -  
CONTINGENCY ACTION  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that Council, by motion, approve construction  
contingency funds for the Transit Mall Roadbed Rehabilitation Project,  
Contract No. C02395, in the amount of $150,000, increasing the total  
contract amount to $1,356,160.25.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Summary of Bids  
13.3  
13.4  
13.5  
RESOLUTION - ADOPTION OF MITIGATED NEGATIVE  
DECLARATION AND MITIGATION MONITORING AND REPORTING  
PROGRAM FOR THE SAMUEL L. JONES HALL HOMELESS  
SHELTER PHASE 2 IMPROVEMENTS  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Housing and Community Services  
Department that the Council, by resolution, adopt the Mitigated  
Negative Declaration and Mitigation Monitoring and Reporting Program  
for the Samuel L. Jones Hall Homeless Shelter Phase 2 Improvements  
project.  
Staff Report  
Attachments:  
Attachment 1 - Initial Study-Proposed MND-MMRP  
Attachment 2 - Response to Comments & Errata  
Attachment 3 - Final Initial Study-MND-MMRP  
Resolution  
RESOLUTION - APPROVAL OF ONE ADDITIONAL TOW VENDOR TO  
THE TOW VENDOR FRANCHISEE LIST FOR POLICE-GENERATED  
OPERATIONS  
RECOMMENDATION: It is recommended by the Police Department that  
the Council, by resolution: 1) grant a police generated vehicle tow  
franchise to tow operator Cream’s Towing, Inc. dba Cream’s Heavy  
Duty Towing & Storage of Santa Rosa, California pursuant to Chapter  
6-84 of the Santa Rosa City Code for police-generated tow operations;  
2) authorize a tow agreement with the franchisee in substantially the  
form of Exhibit A to the resolution; and 3) authorize the Chief of Police  
or designee to execute the tow agreement.  
Staff Report  
Attachments:  
Attachment 1 - Tow Vendor List  
Resolution  
Exhibit A  
RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE  
ORDER FOR THE PURCHASE OF TWO RESCUE AMBULANCES  
UTILIZING THE PRICING FROM THE HOUSTON GALVESTON AREA  
COUNCIL (HGAC) COOPERATIVE AGREEMENT AM10-23 WITH  
REPUBLIC EVS CONTRACT  
RECOMMENDATION: It is recommended by the Fire Department that  
the Council, by resolution, 1) approves and delegates authority to the  
Purchasing Agent to issue a Purchase Order to purchase two (2) Medix  
Specialty Vehicles Type I ME 153” on 2024 Ford F-350 4 x 4 Diesel  
Powered Chassis, Two-Door Standard Cab to utilize to the extent  
possible, cooperative purchasing through the Houston-Galveston Area  
Council (H-GAC) Republic EVS Contract AM10-23 Huntington Beach,  
California for a total not to exceed amount of $491,728.07 and 2)  
delegate authority to negotiate and execute any other documents,  
agreements or amendments related to the purchase that are in a form  
approved by the City Attorney.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
13.6  
RESOLUTION - APPROVAL OF SIXTH AMENDMENT TO GENERAL  
SERVICES AGREEMENT FOR CITYWIDE SECURITY GUARD  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution, approve the Sixth Amendment to  
General Service Agreement Number F001847A with Universal  
Protection Service, LP dba Allied Universal Security Services, Irvine,  
California to add additional parking garage security in the amount of  
$430,002.22, for a total contract not to exceed $3,712,452.13.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
13.7  
RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL  
HOMELESS EMERGENCY  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Council, by resolution,  
approve an extension of Resolution No. 28839 which formally  
proclaimed a local homeless emergency within Santa Rosa.  
Staff Report  
Resolution  
Attachments:  
14. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed up to three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 18.  
15. REPORT ITEMS  
15.1  
REPORT - AMENDMENT TO COUNCIL MANUAL OF PROCEDURES  
AND PROTOCOLS REGARDING ABSENCES FROM MEETINGS  
BACKGROUND: Rule I.F. of the City Council Manual of Procedures  
and Protocols provides that “[i]f a Councilmember is absent without  
Council permission from all regular City Council meetings for thirty (30)  
days consecutively from the last regular meeting he/she attends, his/her  
office becomes vacant and shall be filled as any other vacancy.”  
When that rule was adopted in 1999, the City Council routinely held  
three regular Council meetings per month. Since mid-2022, however,  
City Council has generally held two regular meetings per month. As a  
result, there are times that if a Councilmember is absent from a single  
regular Council meeting, the Councilmember could be in violation of the  
30-day rule in Rule I.F (“30-day meeting absence rule”) unless Council  
permission can be obtained before the 30th day.  
Automatic forfeiture of an elected official’s office because of a single  
meeting absence is an extremely harsh consequence that may frustrate  
the will of the voters. There is no indication that the City Council  
intended that result when it adopted the rule.  
Additionally, the 30-day meeting absence rule was adopted by  
resolution and not by ordinance as required by the City Charter when it  
comes to penalties City Council creates to compel Councilmember  
attendance at meetings. For that reason, the rule is not enforceable.  
In the absence of an ordinance, the 60-day rule in Government Code  
section 36513(a), which is otherwise identical to the 30-day meeting  
absence rule in Rule I.F, governs Santa Rosa City Councilmember  
meeting absences. The City Attorney recommends that the City  
Council amend Rule I.F to reflect the 60-day rule in Government Code  
section 36513(a).  
RECOMMENDATION: It is recommended by the City Attorney that the  
Council, by resolution, amend the Council Manual of Procedures and  
Protocol to modify Rule I.F regarding Councilmember absences from  
regular council meetings to reflect the requirements of Government  
Code section 36513(a).  
Staff Report  
Attachments:  
Attachment 1 - Manual of Procedured and Protocols  
Resolution  
Exhibit A  
Presentation  
15.2  
REPORT - HEARN COMMUNITY HUB PHASE 1 CONTRACT  
AWARD, BUDGET AMENDMENTS, CEQA FINDINGS AND  
ADOPTION, DELEGATIONS OF AUTHORITY  
BACKGROUND: The Hearn Community Hub Phase 1 Project (Project)  
is an investment in the Roseland area in collaboration with the Sonoma  
County Library to develop a fire station and library. Using community  
input gathered in three separate community outreach events, the City  
has developed the “Hub” at Hearn Avenue. This resolution will award  
the Design-Build Contract with contingency, appropriate funds, make  
CEQA findings, and approve the cooperative funding agreement with  
Sonoma County Library. The Project furthers Council Goal #3 and  
Council Goal #5.  
RECOMMENDATION: It is recommended by the Fire Department,  
Finance Department, and Transportation and Public Works Department  
that Council, by resolution: 1) find pursuant to California Environmental  
Quality Act (CEQA) Guidelines Section 15168 and 15162 that the  
Hearn Community Hub Project is within the scope of the previously  
certified 2016 Program Environmental Impact Report for the Roseland  
Area/Sebastopol Road and Roseland Area Annexation Projects Specific  
Plan and that no further environmental review is required as  
documented in the CEQA checklist prepared for the Hearn Community  
Hub Project; 2) award Design-Build Contract No. C02412, Hearn  
Community Hub Phase 1, in the amount of $31,000,000 to the best  
value Design-Build entity, Swinerton Incorporated of Sacramento,  
California, approve a 6.4% contingency in the amount of $2,000,000 for  
a total contract amount of $33,000,000, and authorize the City Manager  
or designee to negotiate and execute the Design-Build Contract with  
Swinerton Incorporated and any amendments thereto and any related  
agreements pertaining to Additive Enhancements, Voluntary  
Enhancements and Additive Alternates; 3) amend the Fiscal Year  
2024-25 budget to increase appropriations in the amount of  
$3,000,000, from the Public Safety and Prevention fire fund reserves;  
and 4) approve the Agreement for Development and Construction of a  
Regional Library Branch in Southwest Santa Rosa with the Sonoma  
County Library and authorize the City Manager or designee to execute  
such agreement and to negotiate, appropriate and execute all related  
agreements, documents and any amendments thereto with the Sonoma  
County Library required to receive any additional funding from the  
Sonoma County Library, including increasing appropriations for  
revenue, transfers and expenditures.  
Staff Report  
Attachments:  
Attachment 1 - CEQA Checklist  
Attachment 2 - MMRP  
Resolution  
Exhibit A - Cooperative Funding Agreement with Library  
Presentation  
16. PUBLIC HEARINGS  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
16.1  
PUBLIC HEARING - AMEND THE SANTA ROSA FEE SCHEDULE TO  
ADD AN ANNUAL TOBACCO RETAIL LICENSE FEE (THIS ITEM HAS  
BEEN CONTINUED TO THE NOVEMBER 12, 2024, REGULAR  
MEETING)  
BACKGROUND: The City Council will hold a public hearing to consider  
adding an annual Tobacco Retail License Fee to the Fee Schedule to  
cover costs associated with compliance monitoring of Chapter 6-20 of  
the Santa Rosa City Code titled “Regulation of Retail Tobacco Sales”,  
adopted by Council on August 6, 2024, and in effect on September 7,  
2024. Council will be provided with a presentation describing how the  
proposed fee was developed in compliance with Government Code  
Section 50076 to ensure it does not exceed the estimated reasonable  
cost of providing the compliance monitoring activities. The public  
hearing will provide the public with an opportunity to provide feedback  
relating to the proposed fee.  
RECOMMENDATION: It is recommended by the City Manager’s Office  
that the Council: 1) hold a public hearing to discuss adding an annual  
Tobacco Retail License Fee; and 2) by resolution add an annual  
Tobacco Retail License Fee associated with one compliance visit per  
fiscal year to the Santa Rosa Fee Schedule as Section 7.07, effective  
January 1, 2025.  
17. WRITTEN COMMUNICATIONS - NONE.  
18. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 14. Each speaker will  
be allowed up to three minutes.  
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
20. ADJOURNMENT OF MEETING  
21. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
21.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is  
required.  
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and  
amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City  
Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure  
public trust, engage the community, and establish a system of transparency, public participation, and  
collaboration. To view a full versions of the Open Government Ordinances go to  
http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper  
copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at  
711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.