City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
FEBRUARY 28, 2023  
1:30 P.M. - CLOSED SESSION (HYBRID VIA IN-PERSON AND ZOOM)  
3:00 P.M. - STUDY SESSION (HYBRID VIA IN-PERSON AND ZOOM)  
4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM)  
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE  
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF  
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS  
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY  
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE  
OBSERVED), VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687,  
OR BY  
DIALING 877-853-5257 AND ENTER WEBINAR ID: 868 7677 9687  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW.  
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,  
AT&T U-VERSE CHANNEL 99, AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting via Zoom,  
In-Person from Council Chamber, or submitted in advance by 5:00 pm,  
the Monday before the City Council Meeting via e-mail at  
cc-comment@srcity.org, or recorded voice message at 707-543-3005.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
PUBLIC COMMENT PERIOD WILL NOT OPEN UNTIL FINAL AGENDA IS  
PUBLISHED.  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by signing up with the  
Administrator in Council Chamber (in lieu of Speaker Card), by accessing the  
meeting through the Zoom link, or by dial-in at the time an Agenda Item is  
discussed during the City Council Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advanced Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the City  
Council, please send to: cc-comment@srcity.org by 5:00 p.m., Monday,  
February 27. Identify in the subject line of your e-mail the Agenda Item  
Number on which you wish to comment, provide your name in the body of the  
e-mail and your comment.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-3005 by 5:00 p.m., Monday, February  
27. State your name, the Agenda Item Number(s) on which you wish to  
comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE  
NUMBER OR PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL  
BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.  
E-mail public comments received by the deadline will be distributed to City  
Council members and uploaded to the agenda prior to the start of the City  
Council Meeting for public access. Recorded voice message public comments  
will be played during the meeting at the time the item is heard.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed three minutes. Speakers who do not have an opportunity to speak  
during this time will be allowed to make public comment under Agenda Item  
17.  
1:30 P.M. (HYBRID VIA IN-PERSON AND ZOOM)  
1. CALL TO ORDER AND ROLL CALL  
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
2.1  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 470 Sebastopol Rd, Santa Rosa, CA 95407 APN  
125-162-031  
Agency Negotiator: Jill Scott, Real Property Negotiator; Celeste  
Carranza, Associate Real Property Negotiator  
Negotiating Parties: Guillermo Sanchez  
Under Negotiations: Price and terms of Sale.  
2.2  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 500 Sebastopol Rd, Santa Rosa, CA 95407 APN  
125-162-024  
Agency Negotiator: Jill Scott, Real Property Negotiator; Celeste  
Carranza, Associate Real Property Negotiator  
Negotiating Parties: SMV Properties  
Under Negotiations: Price and terms of Lease.  
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
3:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)  
3. STUDY SESSION  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
3.1  
WELLNESS STUDY SESSION  
This Study Session will provide an overview of the City-wide wellness  
initiatives and current City wellness program and provide an opportunity  
for discussion. The City has invested in improving its wellness program  
and tailored it to meet the evolving needs of the organization, to  
positively contribute to the well-being of our employees and enhance a  
competitive benefits package with the goal of supporting, attracting and  
retaining a talented workforce.  
This presentation will highlight the variety of wellness resources the  
City of Santa Rosa offers to supplement the health benefits program.  
Staff Report  
Presentation  
Attachments:  
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)  
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
6. PROCLAMATIONS/PRESENTATIONS  
6.1  
PROCLAMATION - BLACK HISTORY MONTH  
Proclamation  
Attachments:  
7. STAFF BRIEFINGS - NONE.  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
8.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on settlements over $50,000 through  
January 2023 as well as provide a summary of pending litigation  
against the City.  
Litigation Report  
Attachments:  
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
10.1.1 Council Subcommittee Reports  
10.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
10.1.4 Association of Bay Area Governments (ABAG)  
10.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
10.1.6 Sonoma Clean Power Authority (SCPA)  
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
10.1.8 Groundwater Sustainability Agency (GSA)  
10.1.9 Sonoma County Continuum of Care (CoC)  
10.1.10 Renewal Enterprise District (RED)  
10.1.11 Public Safety Subcommittee  
10.1.12 Other  
11. APPROVAL OF MINUTES  
11.1  
December 13, 2022, Regular Meeting.  
Draft Minutes  
January 10, 2023, Regular Meeting.  
Attachments:  
11.2  
Draft Minutes  
January 24, 2023, Regular Meeting.  
Attachments:  
11.3  
Draft Minutes  
Attachments:  
12. CONSENT ITEMS  
12.1  
RESOLUTION - AUTHORIZING SUBMITTAL OF A MATCHING  
GRANT APPLICATION TO THE SONOMA COUNTY AGRICULTURAL  
PRESERVATION AND OPEN SPACE DISTRICT FOR THE LOWER  
COLGAN CREEK NEIGHBORHOOD PARK IMPROVEMENT  
PROJECT - (CEQA EXEMPT)  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) approve a  
matching grant application to the Sonoma County Agricultural  
Preservation and Open Space District (District) for design and  
construction of the Lower Colgan Creek Neighborhood Park  
Improvement Project (Project) in the amount of $1,000,000 and  
authorize the Assistant City Manager to submit the grant application on  
behalf of the City of Santa Rosa Transportation and Public Works  
Department; 2) authorize the Assistant City Manager to accept the grant  
and execute any and all grant agreements, conservation easements  
and amendments thereto, and all other documents necessary for the  
completion of the design and construction of the park improvement  
project and subject to approval by the City Attorney; and 3) authorize  
the Chief Financial Officer to increase appropriations by the approved  
grant amount.  
Staff Report  
Resolution  
Attachments:  
12.2  
RESOLUTION - SUBMITTAL OF AN APPLICATION TO THE STATE  
OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY  
DEVELOPMENT’S PROHOUSING INCENTIVE PILOT PROGRAM  
FOR AN AMOUNT NOT TO EXCEED $1,650,000 (CEQA EXEMPT)  
RECOMMENDATION: It is recommended by the Department of  
Housing and Community Services that the Council, by resolution,  
approve the submittal of a grant application to the State of California  
Department of Housing and Community Development’s Prohousing  
Incentive Pilot Program in an amount not to exceed $1,650,000 and  
authorize the City Manager or designee to execute a Standard  
Agreement with the Department of Housing and Community Services  
and related documents if funding is awarded.  
Staff Report  
Resolution  
Attachments:  
12.3  
RESOLUTION - APPROVAL OF PURCHASE ORDER 168451 FOR  
TEN FORD MACH-E BATTERY ELECTRIC VEHICLES TO 72 HOUR  
LLC, DBA NATIONAL AUTO FLEET GROUP, WATSONVILLE,  
CALIFORNIA UTILIZING SOURCEWELL COOPERATIVE CONTRACT  
NUMBER 091521-NAF (CEQA EXEMPT)  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution,  
approve the issuance of a Purchase Order for the purchase of ten (10)  
2023 Ford Mach-E Battery Electric Vehicles for $54,468.84 each to 72  
Hour LLC, dba National Auto Fleet Group, Watsonville, California for a  
total amount not to exceed $544,688.40. These vehicles are targeted  
as replacements for existing petroleum-fueled vehicles. They, however,  
may be replacements for one or two existing battery electric vehicles.  
Staff Report  
Resolution  
Attachments:  
12.4  
RESOLUTION - RESOLUTION AUTHORIZING PARTICIPATION IN A  
JOINT APPLICATION TO CYCLE 6 OF THE TRANSIT AND  
INTERCITY RAIL CAPITAL PROGRAM (CEQA EXEMPT)  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) authorize  
the City to request $15,900,000 in grant funds for the City from a joint  
application to the state Transit and Intercity Rail Capital Program  
(TIRCP) Cycle 6 for transit fleet electrification and passenger amenities;  
2) authorize the Director of Transportation and Public Works or  
designee to file and execute all documents necessary for receipt of  
TIRCP funds; and 3) authorize the Chief Financial Officer to increase  
appropriations in the appropriate JL key for any awarded funds.  
Staff Report  
Resolution  
Attachments:  
12.5  
RESOLUTION - APPROVAL OF A PROFESSIONAL SERVICES  
AGREEMENT BETWEEN KITCHELL/CEM, INC. AND THE CITY FOR  
TECHNICAL ADVISORY, PROJECT MANAGEMENT,  
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES  
FOR THE HEARN COMMUNITY HUB PROJECT IN A NOT TO  
EXCEED AMOUNT OF $5,812,022 (CEQA EXEMPT)  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Fire Departments that the Council, by resolution: 1)  
approve and authorize the City Manager to negotiate and execute an  
agreement with Ketchell/CEM, Inc. using the City’s Standard  
Professional Services Agreement, in a not to exceed amount of  
$5,812,022 for technical advisory, project management, construction  
management and inspection services for the Hearn Community Hub  
Project, subject to approval as to form by the City Attorney.  
Staff Report  
Attachments:  
Attachment 1 - Form of Kitchell PSA  
Resolution  
Late Correspondence (Uploaded 02-28-2023)  
12.6  
RESOLUTION - APPROVAL OF A LEASE AGREEMENT BETWEEN  
THE HOUSING AUTHORITY OF THE CITY OF SANTA ROSA  
(“AUTHORITY”) AND THE CITY, ON AUTHORITY OWNED  
PROPERTY LOCATED AT 983 SONOMA AVENUE AND  
AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE  
LEASE (CEQA EXEMPT)  
RECOMMENDATION: It is recommended by Housing and Community  
Services, Police and Fire Departments and City Real Estate Services  
Office that the Council, by resolution: 1) approve a Lease Agreement  
between the Housing Authority of the City of Santa Rosa and the City  
of Santa Rosa, for Housing Authority owned property located at 983  
Sonoma Avenue (A.P.N. 009-171-029) for use by the City’s  
inRESPONSE team; and 2) authorize the City Manager to execute the  
Lease Agreement.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Lease  
12.7  
RESOLUTION - APPROVAL OF SECOND AMENDMENT  
PROFESSIONAL SERVICES AGREEMENT NUMBER F002284 WITH  
RENNE PUBLIC LAW GROUP LLP (THIS ITEM IS BEING  
CONTINUED TO MARCH 14, 2023)  
RECOMMENDATION: It is recommended by the Human Resources  
Department and City Attorney’s Office that the Council, by resolution,  
approve a Second Amendment to Professional Services Agreement  
Number F002284 with Renne Public Law Group LLP for specialized  
labor relations and employment law services increasing the  
not-to-exceed amount by $250,000, for a total contract not-to-exceed  
amount of $500,000.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Second Amendment to Professional Services Ag  
13. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 17.  
Voice message public comments received for non-agenda items may be  
played under Agenda Item 13 or at Item 17. Recorded public comments are  
limited to three minutes to mirror in-person meeting protocols.  
14. REPORT ITEMS - NONE.  
15. PUBLIC HEARINGS  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
15.1  
PUBLIC HEARING - THE HOME INVESTMENT PARTNERSHIP -  
AMERICAN RESCUE PLAN (HOME-ARP) ALLOCATION PLAN (CEQA  
EXEMPT)  
BACKGROUND: The City of Santa Rosa (City) was allocated  
$2,737,433 in HOME Investment Partnerships - American Rescue Plan  
(HOME-ARP) funds by the U.S. Department of Housing and Urban  
Development (HUD). The one-time funds must benefit individuals  
experiencing or at risk of homelessness, experiencing housing  
instability, or fleeing domestic violence. Eligible uses for these funds  
include Tenant Based Rental Assistance (TBRA), development and  
support of affordable housing, provision of supportive services, and  
acquisition and development of non-congregate shelter (NCS) units.  
Selection of an eligible use for these funds is dictated by a public  
participation process determined by HUD, which began in December  
2021 and will include comments received at this public hearing. To  
utilize HOME-ARP funds, HUD requires the City to create a HOME-ARP  
Allocation Plan (Plan) that identifies the public participation process  
guiding the use of funds, a needs assessment and gap analysis, and  
goals for the program. Based on the consultation process, the draft  
HOME-ARP Plan recommends use of the funds for supportive services,  
focusing on homelessness prevention.  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Council, by resolution: 1)  
authorize submittal of the Home Investment Partnership - American  
Rescue Plan (HOME-ARP) Allocation Plan (Plan) to the U.S.  
Department of Housing and Urban Development (HUD) incorporating  
comments received at the public hearing; and 2) authorize the City  
Manager or their designee to execute the funding agreements with HUD  
and any additional documentation required by HUD to implement the  
HOME-ARP Program.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Draft City of Santa Rosa HOME-ARP Allocation  
Presentation  
Public Hearing Notice  
15.2  
PUBLIC HEARING - ADOPTION OF MASTER PLAN AMENDMENT  
FOR SOUTH DAVIS NEIGHBORHOOD PARK - (CEQA EXEMPT)  
BACKGROUND: The purpose of the proposed South Davis  
Neighborhood Park Master Plan Amendment is to provide an updated  
park master plan that includes the neighborhood’s desired park  
amenities based on their input through public meetings and surveys and  
to design and construct a new play area.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council conduct a public hearing,  
and thereafter by resolution, adopt the Master Plan Amendment for  
South Davis Neighborhood Park to include playground areas, picnic  
tables and barbeque areas, game tables, walking paths, updated  
sidewalks, a renovated basketball half-court, security lighting, fitness  
stations, native planting areas, and space for future activities.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Master Plan Amendment  
Presentation  
Public Hearing Notice  
Public Comments #1  
Public Comments #2  
Late Correspondence (Uploaded 02-28-2023)  
16. WRITTEN COMMUNICATIONS - NONE.  
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 13. Each speaker will  
be allowed three minutes.  
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
19. ADJOURNMENT OF MEETING  
20. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
20.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action.  
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This  
ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace  
a culture of open government to ensure public trust, engage the community, and establish a system of  
transparency, public participation, and collaboration. To view a full version of the Open Government  
Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government  
Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.