City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
APRIL 25, 2023  
2:30 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)  
4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE  
OBSERVED), OR VIA ZOOM WEBINAR BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW.  
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,  
AT&T U-VERSE CHANNEL 99, AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting via Zoom,  
In-Person from Council Chamber, or submitted in advance by 5:00 pm,  
the Monday before the City Council Meeting via e-mail at  
cc-comment@srcity.org, or recorded voice message at 707-543-3005.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by signing up with the  
Administrator in Council Chamber (in lieu of Speaker Card), by accessing the  
meeting through the Zoom link, or by dial-in at the time an Agenda Item is  
discussed during the City Council Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advanced Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the City  
Council, please send to: cc-comment@srcity.org by 5:00 p.m., Monday, April  
24. Identify in the subject line of your e-mail the Agenda Item Number on  
which you wish to comment, provide your name in the body of the e-mail and  
your comment.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-3005 by 5:00 p.m., Monday, April 24.  
State your name, the Agenda Item Number(s) on which you wish to comment,  
and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR  
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED  
BACK LIVE DURING THE CITY COUNCIL MEETING.  
E-mail public comments received by the deadline will be distributed to City  
Council members and uploaded to the agenda prior to the start of the City  
Council Meeting for public access. Recorded voice message public comments  
will be played during the meeting at the time the item is heard.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed three minutes. Speakers who do not have an opportunity to speak  
during this time will be allowed to make public comment under Agenda Item  
17.  
2:30 P.M. (VIA IN-PERSON AND ZOOM)  
1. CALL TO ORDER AND ROLL CALL  
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
2.1  
2.2  
CONFERENCE WITH LABOR NEGOTIATORS  
(Government Code Section 54957.6)  
Agency Designated Representatives: Mayor Natalie Rogers  
Unrepresented Employee: City Attorney  
PUBLIC EMPLOYEE APPOINTMENT  
(Government Code Section 54957)  
Title: City Attorney  
RECESS CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
4:00 P.M. (VIA IN-PERSON AND ZOOM)  
3. STUDY SESSION - NONE.  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
6. PROCLAMATIONS/PRESENTATIONS  
6.1  
PROCLAMATION - WATER AWARENESS MONTH  
Proclamation  
PRESENTATION - WATER EFFICIENCY AWARDS  
Attachments:  
6.2  
WUE Award - Janet Bosshard  
Attachments:  
WUE Award - Karen Mayer  
WUE Award - Meadowgreen #2 Owners  
WUE Award - The Orchard  
WUE Award - Don and Beth Steffy  
2023 Water-Use Efficiency Awards Video (Added 4/19/202  
6.3  
PROCLAMATION - FAIR HOUSING MONTH  
Proclamation  
Attachments:  
7. STAFF BRIEFINGS - NONE.  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
8.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on settlements over $50,000 through  
March 2023 as well as provide a summary of pending litigation against  
the City.  
Litigation Report  
Attachments:  
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
10.1.1 Council Subcommittee Reports  
10.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
10.1.4 Association of Bay Area Governments (ABAG)  
10.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
10.1.6 Sonoma Clean Power Authority (SCPA)  
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
10.1.8 Groundwater Sustainability Agency (GSA)  
10.1.9 Sonoma County Continuum of Care (CoC)  
10.1.10 Renewal Enterprise District (RED)  
10.1.11 Public Safety Subcommittee  
10.1.12 Other  
11. APPROVAL OF MINUTES  
11.1  
April 11, 2023, Regular Meeting Minutes.  
Draft Minutes  
Attachments:  
12. CONSENT ITEMS  
12.1  
RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES  
AGREEMENT FOR CONSTRUCTION MANAGEMENT AND  
INSPECTION SERVICES FOR THE FIRE STATION 5 RESILIENCY  
AND RELOCATION PROJECT  
RECOMMENDATION: It is recommended by the Fire Department and  
the Transportation and Public Works Department that the Council, by  
resolution, approve a Professional Services Agreement with  
Kitchell/CEM, Inc. of Sacramento, California to provide construction  
management and inspection professional services for the Fire Station 5  
Resiliency and Relocation project in an amount not to exceed  
$2,385,201.64.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Professional Services Agreement  
12.2  
RESOLUTION - APPROVAL OF A PURCHASE ORDER FOR TWO (2)  
BANDIT 12XP DRUM-STYLE WOOD CHIPPER TRAILERS WITH  
CAL-LINE EQUIPMENT, INC., UTILIZING THE PRICING FROM THE  
SOURCEWELL COOPERATIVE AGREEMENT NUMBER  
050119-BAN  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution:  
approve a cooperative procurement purchase utilizing the pricing from  
the Sourcewell Cooperative Agreement Number 050119-BAN; and 2)  
authorize the issuance of a Purchase Order for two (2) Bandit 12XP  
drum-style wood chipper trailers with Cal-Line Equipment, Inc.,  
Vancouver, Washington for a total amount not to exceed $131,067.66.  
Staff Report  
Resolution  
Attachments:  
12.3  
RESOLUTION - APPROVAL OF AMENDMENT TO SOFTWARE  
SERVICE AGREEMENT 161754 - THREE YEAR EXTENSION AND  
INCREASE IN COMPENSATION WITH CAMINO TECHNOLOGIES,  
INC. (THIS ITEM HAS BEEN PULLED FROM THE AGENDA)  
RECOMMENDATION: It is recommended by the Planning and  
Economic Development, Information Technology, and Finance  
Departments that the Council, by resolution, approve an Amendment to  
the Software Service Agreement 161754 to extend three years and  
increase compensation with Camino Technologies, Inc., San Mateo,  
California in the amount of $70,000, for a total cumulative amount not to  
exceed $167,500.  
12.4  
RESOLUTION - APPROVAL OF A TWO-YEAR BLANKET PURCHASE  
ORDER WITH THREE (3) ONE-YEAR EXTENSION OPTIONS TO  
THE ADT SECURITY CORPORATION, DBA ADT COMMERCIAL LLC,  
FOR THE PURCHASE OF FIRE SPRINKLER INSPECTION AND  
REPAIR SERVICES UTILIZING THE PRICING FROM THE OMNIA  
PARTNERS COOPERATIVE AGREEMENT NUMBER R220701  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution,  
approve the 1) use of a cooperative purchase utilizing the pricing from  
the OMNIA Cooperative Agreement Number R220701, and 2) issuance  
of a two-year Blanket Purchase Order with three (3) one-year extension  
options to The ADT Security Corporation, dba ADT Commercial LLC,  
Boca Raton, Florida for fire sprinkler inspection and repair services in  
the amount of $185,000 plus a 10% contingency of $18,500, for a total  
amount not to exceed $203,500.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Cost Proposal  
12.5  
RESOLUTION - APPROVAL OF AMENDMENT TO GENERAL  
SERVICES AGREEMENT F002103 - TWO-YEAR EXTENSION AND  
INCREASE IN COMPENSATION WITH RAPID EXPRESS COURIER  
SYSTEMS  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution, approve the Third Amendment to  
General Service Agreement F002103 to extend the term two years with  
a 10% increase in unit cost and increase compensation with Rapid  
Express Courier Systems, Santa Rosa, California for a total not to  
exceed amount of $75,900 for a total cumulative amount not to exceed  
$172,800.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Third Amendment to GSA F002103  
12.6  
RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH  
KOFF & ASSOCIATES, A DIVISION OF GALLAGHER BENEFIT  
SERVICES, INC. FOR A CITYWIDE CLASSIFICATION AND  
COMPENSATION STUDY AND AN INCREASE IN APPROPRIATIONS  
IN THE HUMAN RESOURCES FY 2022-23 BUDGET BY $450,000  
RECOMMENDATION: It is recommended by the Human Resources  
Department, that the Council, by resolution, 1) approve a Professional  
Services Agreement with Koff & Associates, a division of Gallagher  
Benefit Services, Inc., a Delaware corporation, to conduct a  
comprehensive City-wide classification and compensation study in an  
amount not to exceed $450,000, and 2) amend the FY 2022-23 Human  
Resources budget by increasing appropriations in the amount of  
$450,000, with the source of funds being the General Fund unassigned  
reserves.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Professional Services Agreement (Koff)  
12.7  
RESOLUTION - APPROVAL OF THIRD AMENDMENT TO  
PROFESSIONAL SERVICES AGREEMENT NUMBER F002002 WITH  
KRONICK, MOSKOVITZ, TIEDEMANN & GIRARD, A PROFESSIONAL  
CORPORATION  
RECOMMENDATION: It is recommended by the Human Resources  
Department and City Attorney’s Office that the Council, by resolution,  
approve a Third Amendment to Professional Services Agreement  
Number F002002 with Kronick, Moskovitz, Tiedemann & Girard, a  
Professional Corporation, for confidential work-related investigations  
increasing compensation by $100,000, for a total amount not to exceed  
$200,000.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Third Amendment to Professional Services Agre  
13. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 17.  
Voice message public comments received for non-agenda items may be  
played under Agenda Item 13 or at Item 17. Recorded public comments are  
limited to three minutes to mirror in-person meeting protocols.  
14. REPORT ITEMS  
14.1  
REPORT - RESOLUTION OF INTENTION TO ESTABLISH THE  
DOWNTOWN ENHANCED INFRASTRUCTURE FINANCING  
DISTRICT, ESTABLISHING A PUBLIC FINANCING AUTHORITY AND  
AUTHORIZING OTHER ACTIONS  
BACKGROUND: Interest in exploring the potential of an Enhanced  
Infrastructure Financing District (EIFD) was raised as early as 2016 as  
a viable option to bolster interest in downtown density infill  
development, as well as a tool to perpetuate economic recovery after  
the 2017 wildfires. The Resolution of Intention (ROI) is the first step in  
establishing an EIFD and, if approved, allows staff to proceed with  
evaluating the fiscal impacts, confirm eligible facilities, and prepare an  
infrastructure finance plan for future Council consideration. At the same  
time as the ROI is adopted, the Council must establish a Public  
Financing Authority as the governing board for the EIFD.  
RECOMMENDATION: It is recommended by the Planning and  
Economic Development Department that the Council: 1) adopt a  
Resolution of Intention to form the Downtown Enhanced Infrastructure  
Financing District; and 2) adopt a resolution to establish a Public  
Financing Authority as the Governing Board of the District and  
authorizing other actions.  
Staff Report  
Attachments:  
Attachment - Downtown SR EIFD Map  
Resolution 1  
Exhibit B - Downtown SR EIFD Map  
Resolution 2  
Presentation  
Exhibit A - Description of Facilities (Uploaded 04-25-2023)  
Late Correspondence (Uploaded 04-25-2023)  
14.2  
REPORT - APPROVAL OF THE PRELIMINARY FISCAL YEAR 2023/24  
REGIONAL WATER REUSE SYSTEM OPERATING AND  
MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE  
BUDGET AND ALLOCATION OF COSTS  
BACKGROUND: The Regional Water Reuse System, managed by the  
City of Santa Rosa pursuant to the Subregional Agreement  
(Agreement), is a wastewater treatment facility serving five member  
agencies, the cities of Santa Rosa, Rohnert Park, Sebastopol, and  
Cotati, and the Sonoma County South Park Sanitation District, each  
hereinafter referred to as “User Agency” or collectively as “User  
Agencies.” The Agreement requires the City to prepare a Preliminary  
Budget and Allocation of Costs for the Regional Water Reuse System  
and notify the User Agencies of these costs by May 1st. The Agreement  
further requires that the proposed budget and cost allocation be  
reviewed by the Subregional Technical Advisory Committee (SubTAC),  
the Board of Public Utilities (BPU) and the Council of the City of Santa  
Rosa prior to noticing the User Agencies of their cost allocations. The  
Regional Operations and Maintenance (O&M) Fund budget request is  
$43,822,675, the Regional cash-funded Capital Improvement Program  
(CIP) request is $10,000,000, and the Regional debt service due is  
$23,096,097.  
RECOMMENDATION: It is recommended by Santa Rosa Water, the  
Subregional Technical Advisory Committee, and the Board of Public  
Utilities, that the Council, by resolution, approve the Preliminary Fiscal  
Year 2023/24 Regional Water Reuse System Operating and  
Maintenance, Capital Improvement, and Debt Service Budget and  
Allocation of Costs for the purpose of notifying the Regional Water  
Reuse User Agencies of their allocation of such costs by May 2023.  
Staff Report  
Resolution  
Attachments:  
Presentation  
15. PUBLIC HEARINGS  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
15.1  
PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE FISCAL  
YEAR 2023/2024 ACTION PLAN AND APPROVAL OF GRANT  
AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND  
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS  
BACKGROUND: The proposed action will authorize submittal of the  
Fiscal Year 2023/2024 Action Plan to the U.S. Department of Housing  
and Urban Development (HUD) and approve Grant Agreements for  
public services, fair housing, and HOPWA programs. HUD requires  
submittal of the Annual Action Plan so that the City of Santa Rosa can  
receive federal housing and community development funds in the form  
of Community Development Block Grant (CDBG), HOME Investment  
Partnership (HOME), and Housing Opportunities for Persons with AIDS  
(HOPWA) grants. The City is required to submit its Plan to HUD by May  
15, 2023.  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Council, by resolution: (1)  
authorize submittal of the Fiscal Year 2023/2024 Action Plan to the U.S.  
Department of Housing and Urban Development (HUD); (2) approve the  
Fiscal Year 2023/2024 Grant Agreements for public service funds with  
the Living Room Center, Catholic Charities of the Diocese of Santa  
Rosa (The Family Center and Homeless Service Center), fair housing  
funds with Fair Housing Advocates of Northern California, and Housing  
Opportunities for Persons with AIDS (HOPWA) funds with Face to  
Face/The Sonoma County AIDS Network in the combined amount of  
$790,265 and authorize the Director of Housing and Community  
Services, or their designee to execute the Grant Agreements and any  
future amendments thereto for public services, fair housing, and  
HOPWA; and (3) authorize the City Manager to execute the annual  
federal funding agreements with HUD and any additional forms or  
documents required by HUD to implement the Fiscal Year 2023/2024  
Action Plan.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - FY20232024 DRAFT Annual Action Plan  
Exhibit B- FY2324 HSC Grant Agreement  
Exhibit C - FY2324 FC Grant Agreement  
Exhibit D - FY2324 TLR Grant Agreement  
Exhibit E - FY2324 FHANC Grant Agreement  
Exhibit F - FY2324 Face to Face Grant Agreement  
Presentation  
Public Hearing Notice  
16. WRITTEN COMMUNICATIONS  
16.1  
STATE LEGISLATIVE UPDATE:  
· Support for SB 23 (Caballero) -- Water supply and flood risk  
reduction projects: expedited permitting. Provided for information.  
State Legislative Memo  
Attachments:  
Support Letter to Senator Anna Caballero  
Bill Text - SB-23: Water supply and flood risk reduction pro  
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 13. Each speaker will  
be allowed three minutes.  
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
19. ADJOURNMENT OF MEETING  
20. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
20.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action.  
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This  
ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace  
a culture of open government to ensure public trust, engage the community, and establish a system of  
transparency, public participation, and collaboration. To view a full version of the Open Government  
Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government  
Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.