Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
JUNE 15, 2023  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE OR VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY DIALING  
877-853-5257 AND ENTER WEBINAR ID: 852 9410 1130  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN  
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
The public attending in person or accessing the meeting through the  
Zoom link will be able to provide public comment on agenda items at the  
time an agenda item is discussed during the Board of Public Utilities  
Meeting. Public Comment may also be submitted via e-mail at  
bpu-comment@srcity.org or recorded voice message at 707-543-4224.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org.  
1:30 PM - VIA IN-PERSON AND ZOOM  
1. CALL TO ORDER AND ROLL CALL  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
May 18, 2023 - Regular Meeting Minutes - DRAFT  
May 18, 2023 – Regular Meeting Minutes - DRAFT  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Presentation  
Attachments:  
5.2  
ANNUAL WATER QUALITY REPORT  
Staff will provide an overview of Santa Rosa’s 2022 water quality  
report, including drinking water regulatory requirements and water  
quality results. The Board may discuss this item and give direction to  
staff.  
Presentation  
Attachments:  
5.3  
UPDATE ON PHOSPHORUS COMPLIANCE  
Staff will provide the Board of Public Utilities an update on the  
generation and use of phosphorus credits to meet the City's discharge  
requirements. The presentation will include an accounting of current  
credits as well as planned future phosphorus offset projects. The Board  
may discuss this item and give direction to staff.  
Presentation  
Attachments:  
5.4  
CALIFORNIA WATER ENVIRONMENT ASSOCIATION SUPERVISOR  
OF THE YEAR AWARD - ROBERT WILSON  
In April 2023, the California Water Environment Association (CWEA)  
awarded Robert Wilson, Laboratory Supervisor for Santa Rosa Water,  
the Supervisor of the Year Award and he will be presented with his  
award in front of the Board of Public Utilities by Brittany Rossi Worthen,  
from the CWEA.  
Presentation  
Attachments:  
6. CONSENT ITEMS  
6.1  
MOTION - AMENDMENT TO BLANKET PURCHASE ORDER 164811  
- ONE YEAR EXTENSION AND INCREASE COMPENSATION FOR  
UTILITY BILL PRINTING, BILL INSERTS, AND MAILING SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve an amendment to Blanket Purchase Order 164811 for utility bill  
printing, bill inserts, and mailing services to extend for one year with an  
8% increase in unit price and increase in compensation in the amount  
of $122,000 to InfoSend, Inc., Anaheim, California, for a not to exceed  
cumulative value of $336,000.  
Staff Report  
Attachments:  
6.2  
MOTION - CONTRACT AWARD - EAST HAVEN DRIVE SEWER AND  
WATER IMPROVEMENTS - ELEANOR AVENUE TO E. FOOTHILL  
DRIVE  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion: 1) approve the E Haven Drive Sewer and  
Water Improvements - Eleanor to E. Foothill Dr. project (Project); 2)  
award Construction Contract No. C01684 in the amount of  
$2,633,410.20 to the lowest responsive bidder, Argonaut Constructors  
of Santa Rosa, CA; 3) approve a 15% contingency; and 4) authorize a  
total contract amount of $3,028,421.73.  
Staff Report  
Attachments:  
Attachment 1 – Summary of Bids  
Attachment 2 - Location Map  
6.3  
MOTION - FIRST AMENDMENT TO AGREEMENT NO. F002459 -  
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH  
GILARDI & JACOBSEN AG SERVICES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the First Amendment to  
Agreement No. F002459 (Agreement) for Acceptance of Biosolids and  
Land Application, with Gilardi & Jacobsen Ag Services, Inc. (Gilardi &  
Jacobsen) to increase compensation in the amount of $5,721.00 to  
account for increase in the San Francisco Area Consumer Price Index  
(CPI) and replenish the funds used for last year’s activities in the  
amount of $88,279.00 for a total increase of $94,000.00, with total  
maximum compensation of $208,418.95 (two hundred and eight  
thousand four hundred and eighteen dollars and ninety-five cents).  
Staff Report  
Attachments:  
Attachment 1 – Amendment to Gilardi & Jacobsen Applicat  
6.4  
MOTION - PROJECT WORK ORDER APPROVAL - CONSTRUCTION  
MANAGEMENT AND INSPECTION SERVICES FOR THE ALBANY,  
CLEMENT, AND MALANO SEWER AND WATER IMPROVEMENTS  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, approve Project Work Order No.  
A010146-2016-28 under the Master Professional Services Agreement  
with Green Valley Consulting Engineers of Santa Rosa, California, to  
provide professional Construction Management and Inspection Services  
for the Albany, Clement, and Malano Sewer and Water Improvements,  
Contract No. C00203, in the amount not to exceed $576,500.75.  
Staff Report  
Attachments:  
Attachment 1 – Project Work Order Agreement  
6.5  
RESOLUTION - AUTHORIZATION FOR THE WATER DIRECTOR TO  
SERVE AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA  
WATER AGENCIES (ACWA) REGION 1 BOARD OF DIRECTORS  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by resolution, nominate Jennifer Burke as a member of the  
Association of California Water Agencies (ACWA) Region 1 Board for  
the 2024-2025 term.  
Staff Report  
Attachments:  
Resolution  
BPU Resolution No. 1322  
6.6  
RESOLUTION - SECOND AMENDMENT TO GENERAL SERVICES  
AGREEMENT NO. F002013 FOR GRIT AND SCREENING DISPOSAL  
SERVICES  
RECOMMENDATION: It is recommended by the Finance Department  
and Santa Rosa Water that the Board of Public Utilities, by resolution,  
approve the Second Amendment to General Services Agreement No.  
F002013, exercising the five-year extension for grit and screening  
disposal services to N Leasing Company LLC dba Republic Services of  
Sonoma County Transportation, Richmond, California and increasing  
compensation in the amount of $362,108.75, for a cumulative amount  
not to exceed $685,273.75.  
Staff Report  
Attachments:  
Second Amendment to General Services Agreement F0020  
Resolution  
BPU Resolution No. 1323  
6.7  
MOTION - NINTH AMENDMENT TO AGREEMENT 08-8830  
BETWEEN CITY OF SANTA ROSA AND N. HARRIS CORPORATION  
RECOMMENDATION: It is recommended by Santa Rosa Water Staff  
and the Board of Public Utilities Contract Review Subcommittee that the  
Board of Public Utilities, by motion, approve the Ninth Amendment to  
Agreement 08-8830 between the City of Santa Rosa and N. Harris  
Corporation and authorize additional compensation of $276,592.  
Staff Report  
Attachments:  
Attachment 1 - 08-8830 Amendment 9 signed by vendor  
Attachment 2 - Exhibit B-8 - Statement of Work for Delinque  
Attachment 3 - Exhibit B-9 - Statement of Work for Drought  
Attachment 4 - Exhibit B-10 - Statement of Work for CIS Lic  
Attachment 5 - 08-8830 Original Agreement  
Attachment 6 - 08-8830 Amendment 1 - 8  
7. REPORT ITEMS  
None.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber, by accessing the meeting  
through the Zoom link, or by dial-in at the time an agenda item is discussed  
during the Board of Public Utilities Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advance Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the Board  
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,  
Wednesday, June 14. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. These comments will be e-mailed to all  
Board Members, will be posted to the agenda documents on-line, and be  
made part of the archive packet.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, June  
14. State your name, the agenda item number(s) on which you wish to  
comment, and your comment. Recordings will be limited to 3 minutes.  
Recorded comments may be played at the time that the agenda item is  
discussed during the Board Meeting.  
Recorded public comments on public hearing items may be played at the time  
when the hearing is opened.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
11. SUBCOMMITTEE REPORTS  
12. BOARD MEMBER REPORTS  
13. DIRECTORS REPORTS  
14. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-4645 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.