Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
MAY 4, 2023  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE OR VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY DIALING  
877-853-5257 AND ENTER WEBINAR ID: 852 9410 1130  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN  
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
The public attending in person or accessing the meeting through the  
Zoom link will be able to provide public comment on agenda items at the  
time an agenda item is discussed during the Board of Public Utilities  
Meeting. Public Comment may also be submitted via e-mail at  
bpu-comment@srcity.org or recorded voice message at 707-543-4224.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON AND ZOOM  
1. CALL TO ORDER AND ROLL CALL  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
April 20, 2023 - Regular Meeting Minutes - DRAFT.  
April 20, 2023 - Regular Meeting Minutes - Draft  
Attachments:  
April 20, 2023 - Revised Draft Minutes (Uploaded 5.3.2023  
5. STAFF BRIEFINGS  
5.1  
5.2  
5.3  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Presentation (Uploaded on 5.2.2023)  
Attachments:  
RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (Uploaded on 5.2.2023)  
Attachments:  
RUSSIAN RIVER WATER FORUM UPDATE  
Staff will provide an update on the Russian River Water Forum, which is  
a grant funded collaborative effort to identify water supply resiliency  
solutions in response to the planned license surrender and  
decommissioning of PG&E’s Potter Valley Hydroelectric Project. The  
Board may discuss this item and give direction to staff.  
Presentation (Uploaded 5.2.2023)  
Attachments:  
6. CONSENT ITEMS  
6.1  
RESOLUTION - APPROVAL OF THIRD AMENDMENT TO BLANKET  
PURCHASE ORDER 164874 - ONE YEAR EXTENSION, PRICE  
INCREASE, AND INCREASE COMPENSATION FOR SODIUM  
HYPOCHLORITE SUPPLY; AUTHORIZATION OF PURCHASING  
AGENT TO APPROVE AN ADDITIONAL PRICE INCREASE OF UP TO  
TEN PERCENT  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities (BPU), by  
resolution, approve a Third Amendment to Blanket Purchase Order  
(BPO) 164874 for sodium hypochlorite supply with Olin Corporation dba  
Olin Chlor Alkali Products, Tracy, California, to extend for a one-year  
period with an increase in unit price, and increase in compensation in  
the amount of $840,000, for a total amount not to exceed $1,655,000,  
and authorize the Purchasing Agent to approve an additional ten  
percent increase in price with conditions.  
Staff Report  
Attachments:  
Attachment 1 - Exhibit B-3 Compensation Schedule  
Resolution  
6.2  
RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND  
APPROVAL OF GENERAL SERVICES AGREEMENT F002587 -  
LANDSCAPING MAINTENANCE SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board, by resolution, approve a Waiver of  
Competitive Bidding and General Services Agreement F002587 for  
one-year to New Image Landscape Company, Fremont, California, to  
provide landscape maintenance services, as required by Santa Rosa  
Water until next fiscal year when City Management plans to solicit  
competitive bids for landscaping services for the entire city, in the  
amount of $364,828.38, approve a 10% contingency in the amount of  
$36,482, for a total contract amount of $401,310.38.  
Staff Report  
Attachments:  
Attachment 1 - Waiver of Competitive Bid  
Resolution  
Exhibit A - General Services Agreement F002587  
7. REPORT ITEMS  
None.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber, by accessing the meeting  
through the Zoom link, or by dial-in at the time an agenda item is discussed  
during the Board of Public Utilities Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advance Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the Board  
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,  
Wednesday, May 3, 2023. Identify in the subject line of your e-mail the  
agenda item number(s) on which you wish to comment, provide your name in  
the body of the e-mail and your comment. These comments will be e-mailed  
to all Board Members, will be posted to the agenda documents on-line, and  
be made part of the archive packet.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, May 3,  
2023. State your name, the agenda item number(s) on which you wish to  
comment, and your comment. Recordings will be limited to 3 minutes.  
Recorded comments may be played at the time that the agenda item is  
discussed during the Board Meeting.  
Recorded public comments on public hearing items may be played at the time  
when the hearing is opened.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
11. SUBCOMMITTEE REPORTS  
12. BOARD MEMBER REPORTS  
13. DIRECTORS REPORTS  
14. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-4645 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.