Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
MAY 18, 2023  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE OR VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY DIALING  
877-853-5257 AND ENTER WEBINAR ID: 852 9410 1130  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN  
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
The public attending in person or accessing the meeting through the  
Zoom link will be able to provide public comment on agenda items at the  
time an agenda item is discussed during the Board of Public Utilities  
Meeting. Public Comment may also be submitted via e-mail at  
bpu-comment@srcity.org or recorded voice message at 707-543-4224.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON AND ZOOM  
1. CALL TO ORDER AND ROLL CALL  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
May 4, 2023 - Regular Meeting Minutes - DRAFT  
May 4, 2023 - Regular Meeting Minutes - DRAFT  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
WATER PROFESSIONALS APPRECIATION WEEK  
Staff will share this year's plans for celebrating National Public Works  
Week: May 21-27, 2023. The City of Santa Rosa will be honoring our  
public works professionals by sharing a series of stories across the  
City’s various outreach channels, receiving a proclamation at City  
Council on Tuesday, May 23, and hosting the 3rd Annual CityWorks  
festival on May 24 at Santa Rosa’s Wednesday Night Market in  
Courthouse Square. The Board may discuss this item and give direction  
to staff.  
Presentation (Uploaded 5.16.2023)  
Attachments:  
5.2  
2022-2023 CAPITAL IMPROVEMENT PROJECT UPDATE  
Staff will update the Board on Water Capital Improvement projects  
completed in 2022 and 2023, scheduled for completion in the remainder  
of 2023, and projects that are currently in design. The Board may  
discuss this item and give direction to staff.  
Presentation (Uploaded 5.16.2023)  
Attachments:  
6. CONSENT ITEMS  
6.1  
MOTION - PROJECT WORK ORDER NO. A010139-2016-28  
APPROVAL - CONSTRUCTION MANAGEMENT AND INSPECTION  
SERVICES FOR THE LOS ALAMOS TRUNK SEWER  
REPLACEMENT SEGMENT 1 (STREAMSIDE DR TO ELAINE DR)  
PROJECT, CONTRACT NO. C01903  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, approve Project Work Order No.  
A010139-2016-28 under the Master Professional Services Agreement  
with Coastland Civil Engineering of Santa Rosa, California, to provide  
professional Construction Management and Inspection Services for the  
Los Alamos Trunk Sewer Replacement Segment 1 (Streamside Dr to  
Elaine Dr) project, Contract No. C01903, in the amount not to exceed  
$970,827.00.  
Staff Report  
Attachments:  
Attachment 1 - Project Work Order Agreement  
7. REPORT ITEMS  
7.1  
REPORT - ADOPTION OF A MITIGATED NEGATIVE DECLARATION  
AND MITIGATION MONITORING AND REPORTING PROGRAM, AND  
APPROVAL OF PROJECT FOR THE LAGUNA TREATMENT PLANT  
FLOOD PROTECTION PROJECT  
BACKGROUND: This proposed resolution will adopt the Mitigated  
Negative Declaration (MND), adopt the Mitigation Monitoring and  
Reporting Program (MMRP), and approve the Laguna Treatment Plant  
Flood Protection Project (Project). The proposed resolution will also  
direct City staff to file a Notice of Determination for the Project pursuant  
to the California Environmental Quality Act (CEQA) Guidelines.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by resolution: 1) adopt the Mitigated Negative  
Declaration for the Laguna Treatment Plant Flood Protection project; 2)  
adopt the Mitigation Monitoring and Reporting Program; 3) approve the  
Laguna Treatment Plant Flood Protection project; and 4) direct staff to  
file a Notice of Determination.  
Staff Report  
Attachments:  
Attachment 1 - Project Location  
Attachment 2 - Initial Study / Mitigated Negative Declaration  
Attachment 3 - MMRP  
Attachment 4 - Response to Comments  
Resolution  
Presentation (Uploaded 5.16.2023)  
7.2  
REPORT - APPROVAL OF PROPOSED AGREEMENT FOR  
REMOVAL OF MICROGRID DEMONSTRATION PROJECT BATTERY,  
TRANSFORMER, AND INVERTER AT THE LAGUNA TREATMENT  
PLANT  
BACKGROUND: In 2017, Santa Rosa Water entered into an agreement  
with Trane U.S. Incorporated (Trane) for the design, installation, and  
operation of a microgrid demonstration project (Project) to be sited at  
the Laguna Treatment Plant (LTP), which was funded by a $5 million  
grant from the California Energy Commission to Trane. The Project was  
intended to demonstrate the use of microgrids paired with renewable  
energy and test the viability of delivering power to the day ahead  
energy market as a potential revenue source for Santa Rosa Water.  
Although the Project components were shown to be functional, Trane  
discovered that Pacific Gas & Electric Company (PG&E) would not  
approve the inverter installed by Trane as it did not meet PG&E’s  
interconnection and certification requirements. Therefore, PG&E would  
not allow the Project to connect to PG&E’s system. Also, after additional  
study, revenue opportunities related to the day ahead energy market  
were deemed to be very limited.  
RECOMMENDATION: It is recommended by Santa Rosa Water staff  
that the Board of Public Utilities, by motion, approve the Right of Entry  
and Access Agreement for Removal of the Battery, Transformer, and  
Inverter at the Santa Rosa Laguna Treatment Plant between the City of  
Santa Rosa and Trane U.S. Inc.  
Staff Report  
Attachments:  
Attachment 1 - Right of Entry and Access Agreement for Re  
Presentation (Uploaded 5.16.2023)  
7.3  
REPORT - CONTRACT AWARD FOR THE ALBANY, CLEMENT, AND  
MALANO SEWER AND WATER IMPROVEMENTS  
BACKGROUND: The Albany, Clement, and Malano Sewer and Water  
Improvements project consists of replacing aged and undersized water  
and sewer mains on Albany Avenue, Clement Drive, and Malano Court;  
and water facilities on the Santa Rosa Junior College Emeritus Hall  
parking lot. The proposed project will also involve minor storm drain  
replacements, curb ramp upgrades, and roadway rehabilitation for the  
streets within the project area.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, 1) approve the project; 2) award Construction  
Contract No. C00203 in the amount of $_____________ to the lowest  
responsive bidder, _________, of _________, CA for Albany, Clement,  
and Malano Sewer and Water Improvements; 3) approve a 15%  
contingency; and 4) authorize a total contract amount of $__________.  
Staff Report  
Attachments:  
REVISED Staff Report (Uploaded 5.16.2023)  
Attachment 1 - Site Map  
Attachment 2 - Resolution 900  
Presentation (Uploaded 5.16.2023)  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber, by accessing the meeting  
through the Zoom link, or by dial-in at the time an agenda item is discussed  
during the Board of Public Utilities Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advance Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the Board  
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,  
Wednesday, May 17, 2023. Identify in the subject line of your e-mail the  
agenda item number(s) on which you wish to comment, provide your name in  
the body of the e-mail and your comment. These comments will be e-mailed  
to all Board Members, will be posted to the agenda documents on-line, and  
be made part of the archive packet.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, May 17,  
2023. State your name, the agenda item number(s) on which you wish to  
comment, and your comment. Recordings will be limited to 3 minutes.  
Recorded comments may be played at the time that the agenda item is  
discussed during the Board Meeting.  
Recorded public comments on public hearing items may be played at the time  
when the hearing is opened.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
11. SUBCOMMITTEE REPORTS  
12. BOARD MEMBER REPORTS  
13. DIRECTORS REPORTS  
14. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-4645 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.