Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

BOARD OF PUBLIC UTILITIES

REGULAR MEETING AGENDA AND

SUMMARY REPORT - FINAL

OCTOBER 5, 2023

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON AT THE COUNCIL CHAMBER AT 100 SANTA

ROSA AVENUE

THE MEETING WILL ALSO BE LIVE STREAMED AT

HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.

CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE PUBLIC MAY ALSO

VIEW OR LISTEN TO THE MEETING LIVE ON COMCAST CHANNEL 28,

AT&T U-VERSE CHANNEL 99, ON YOUTUBE AT

HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY

VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY

DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130

The public attending in person will be able to provide public comment

on agenda items at the time an agenda item is discussed during the

Board of Public Utilities Meeting. Public Comment may also be

submitted via e-mail at bpu-comment@srcity.org.

Deadlines and additional instruction for public comment are set forth

below. If you have any questions regarding this meeting, please contact

Michelle Montoya at mmontoya@srcity.org

1:30 PM - VIA IN-PERSON

1. CALL TO ORDER AND ROLL CALL

2. PROCLAMATION

2.1

PROCLAMATION - MARY WATTS

3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

4. STUDY SESSION

None.

5. MINUTES APPROVAL

5.1

September 21, 2023 - Regular Meeting Minutes - DRAFT

Attachments:

6. STAFF BRIEFINGS

6.1

MAUI 2023 FIRE RESPONSE FROM SANTA ROSA

Santa Rosa Water will provide a brief description on the assistance

from City staff to Maui County. Information will be provided on the

assistance to their Water, Wastewater and Debris teams, as they start

the recovery from the August 2023 wildfire that impacted the Lahaina

and Up-Country areas of the county. The Board may discuss this item

and give direction to staff.

Presentation (Uploaded 10.03.2023)

Attachments:

6.2

WATER PROFESSIONALS’ APPRECIATION WEEK 2023

Staff will share this year's plan for celebrating California's Water

Professionals Appreciation Week: October 7-15, 2023. The mostly

digital outreach campaign utilizes video and engaging imagery to

educate residents about the 278 water professionals that work

around-the-clock to provide water and sewer service, water recycling

and reuse, watershed protection, and storm water management for

Santa Rosa. The Board may discuss this item and give direction to

staff.

Presentation (Uploaded 10.03.2023)

Attachments:

7. CONSENT ITEMS

7.1

MOTION - APPROVAL OF SECOND AMENDMENT TO BLANKET

PURCHASE ORDER 165392 - ONE-YEAR EXTENSION, PRICE

INCREASE, AND INCREASE COMPENSATION FOR ULTRAVIOLET

DISINFECTION SYSTEM PARTS WITH TROJAN TECHNOLOGIES,

INC.

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Finance Department that the Board of Public Utilities, by motion,

approve the Second Amendment to Blanket Purchase Order (BPO)

165392 to extend the term one year, increase unit cost, and increase

compensation for ultraviolet disinfection system parts to Trojan

Technologies, Inc., London, Ontario, Canada, in the amount of

$600,000, for a total cumulative amount not to exceed $3,100,000.

Staff Report

Attachments:

Exhibit A-1 – Cost Sheet

7.2

MOTION - APPROVAL OF FIRST AMENDMENT TO THE

AGREEMENT WITH GOLD RIDGE RESOURCE CONSERVATION

DISTRICT FOR EXPANSION OF EXISTING RAINWATER

HARVESTING REBATE PROGRAM

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities, by motion, approve the First Amendment to the

Agreement for Rainwater Catchment Rebate Program Support between

Gold Ridge Resource Conservation District and the City of Santa Rosa.

Staff Report

Attachments:

Attachment 1 - Agreement - Rainwater Catchment Rebate

Attachment 2 - First Amendment to Agreement to Rainwate

Exhibit A-1 Rainwater Harvesting Program

8. REPORT ITEMS

8.1

REPORT - WATER SUPPLY ALTERNATIVES PLAN

BACKGROUND: The City of Santa Rosa wishes to diversify and

increase its potable urban water supply portfolio to enhance its

resiliency to climate change, droughts, or Sonoma Water service

interruptions that could occur during catastrophic events. As a result,

Santa Rosa Water launched the Our Water Future project and

undertook development of a Water Supply Alternatives Plan (WSAP) to

identify an adaptive approach to diversifying Santa Rosa’s water supply

portfolio and production capacity over time. Because water supply

reliability is essential to our community, this project engaged a wide

range of stakeholders throughout the effort, including an

interdisciplinary team of Water staff, an external group of leaders from

local organizations and agencies, the community at large, and the

Board of Public Utilities (BPU). With expertise and assistance from

Woodard & Curran, Inc., and with significant stakeholder input, the

project team established the study objectives, assessed 18 water

supply options, produced a feasibility report, and proposed four

portfolios (mixes) of the most feasible water supply options. Based on

comments from the various stakeholders and BPU, the feasibility

analysis report and portfolios were refined and presented to City

Council in a study session to seek input from City Council and the

public. The project team developed an early review draft of the Water

Supply Alternatives Plan (WSAP) to provide an adaptive approach to

achieving water supply resiliency goals and targets. After receiving City

Council, BPU and stakeholder input, the WSAP was revised and

prepared for presentation to the BPU.

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities, by motion, recommend that the City Council

accept the Water Supply Alternatives Plan.

Staff Report

Attachments:

Attachment 1 - Water Supply Alternatives Plan

Attachment 2 - Farm Bureau Article, Water Future by Doug

Attachment 3 - Public Comment

Presentation (Uploaded 10.03.2023)

9. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Live Public Comment: Members of the public can provide comment on an

agenda items in-person from the Council Chamber at the time an agenda item

is discussed during the Board of Public Utilities Meeting.

Advance Public Comment via E-mail: To submit an e-mailed public comment

to the Board of Public Utilities, please send to: bpu-comment@srcity.org by

5:00 p.m., Wednesday, October 4. Identify in the subject line of your e-mail

the agenda item number(s) on which you wish to comment, provide your

name in the body of the e-mail and your comment. E-mail public comments

received by the deadline will be e-mailed to all Board Members, will be posted

to the agenda documents on-line, and be made part of the archive packet.

10. REFERRALS

None.

11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

12. SUBCOMMITTEE REPORTS

13. BOARD MEMBER REPORTS

14. DIRECTORS REPORTS

15. ADJOURNMENT OF MEETING

The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,

please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water

Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at

(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but

no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at

http://srcity.org.