Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

BOARD OF PUBLIC UTILITIES

REGULAR MEETING AGENDA AND

SUMMARY REPORT - FINAL

NOVEMBER 2, 2023

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100

SANTA ROSA AVENUE.

THE MEETING WILL ALSO BE LIVE STREAMED AT

HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.

CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN

ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE

CHANNEL 99, ON YOUTUBE AT

HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY

VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY

DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.

The public attending in person will be able to provide public comment

on agenda items at the time an agenda item is discussed during the

Board of Public Utilities Meeting. Public Comment may also be

submitted via e-mail at bpu-comment@srcity.org.

Deadlines and additional instruction for public comment are set forth

below. If you have any questions regarding this meeting, please contact

Michelle Montoya at mmontoya@srcity.org

1:30 PM - VIA IN-PERSON

1. CALL TO ORDER AND ROLL CALL

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

3. STUDY SESSION

None.

4. MINUTES APPROVAL

4.1

October 19, 2023 - Regular Meeting Minutes - DRAFT

Attachments:

5. STAFF BRIEFINGS

5.1

2023-2024 CAPITAL IMPROVEMENT PROGRAM UPDATE

Staff will present a statistical overview of active water, wastewater, and

regional construction projects in 2023, highlighting key projects in each

sector. Staff will also provide a preview of construction projects to be

initiated in 2024. The Board may discuss this item and give direction to

staff.

Presentation (Uploaded 10.30.2023)

Attachments:

5.2

LABORATORY UPDATE - THE NEW TNI STANDARDS

Staff will provide an update on the Laguna Environmental Laboratory's

implementation of the new State Water Resources Control Board

Standards also known as the TNI Updates. The Board may discuss this

item and give direction to staff.

Presentation (Uploaded 10.30.2023)

Attachments:

5.3

ENVIRONMENTAL SERVICES UPDATE

Staff will provide an update on the North Coast Regional Water Quality

Control Board's 2023 Triennial Review of the Water Quality Control

Plan for the North Coast Region and a brief update on the Colgan

Creek Water Quality Trading Framework Project conducted by Sonoma

Water. The Board may discuss this item and give direction to staff.

Presentation (Uploaded 10.30.2023)

Attachments:

6. CONSENT ITEMS

6.1

MOTION - BLANKET PURCHASE ORDER 165703 - ONE-YEAR

EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE,

INC.

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Finance Department that the Board of Public Utilities, by motion,

authorize the Chairman of the Board to approve a one-year extension

with no increase to unit price and an increase in compensation by

$165,000 to Blanket Purchase Order (BPO) 165703 for the supply and

delivery of Clarifloc NW-134 dewatering polymer for the Laguna

Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the total

amount not to exceed $417,000.

Staff Report

Attachments:

6.2

MOTION - PROPOSED AGREEMENT WITH HILDEBRAND

CONSULTING TO PERFORM A WATER AND SEWER RATE STUDY

AND DEVELOP A RATE SCHEDULE FOR 2025-2029

RECOMMENDATION: It is recommended by the Contract Review

Subcommittee and Santa Rosa Water that the Board of Public Utilities,

by motion, approve a professional services agreement between the City

of Santa Rosa and Hildebrand Consulting, LLC to perform a water and

sewer rate study, develop a rate schedule for 2025 through 2029,

develop a pass-through rate for wholesale water and update the water

shortage rates, with a not to exceed amount of One Hundred and

Thirty-Five Thousand ($135,000) dollars.

Staff Report

Attachments:

Attachment 1 – City of Santa Rosa Professional Services A

7. REPORT ITEMS

None.

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Live Public Comment: Members of the public can provide comment on an

agenda item in-person from the Council Chamber at the time an agenda item

is discussed during the Board of Public Utilities Meeting.

Advance Public Comment via E-mail Public Comment: To submit an e-mailed

public comment to the Board of Public Utilities, please send to:

bpu-comment@srcity.org by 5:00 p.m., Wednesday, November 1. Identify in

the subject line of your e-mail the agenda item number(s) on which you wish

to comment, provide your name in the body of the e-mail and your comment.

These comments will be e-mailed to all Board Members, will be posted to the

agenda documents on-line, and be made part of the archive packet.

9. REFERRALS

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

11. SUBCOMMITTEE REPORTS

12. BOARD MEMBER REPORTS

13. DIRECTORS REPORTS

14. ADJOURNMENT OF MEETING

The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,

please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water

Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at

(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but

no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at

http://srcity.org.