City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
SEPTEMBER 12, 2023  
1:30 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)  
4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE  
OBSERVED), OR VIA ZOOM WEBINAR BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW.  
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,  
AT&T U-VERSE CHANNEL 99, AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting via Zoom,  
In-Person from Council Chamber, or submitted in advance by 5:00 pm,  
the Monday before the City Council Meeting via e-mail at  
cc-comment@srcity.org, or recorded voice message at 707-543-3005.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by completing a Speaker Card  
or signing up with the Administrator in Council Chamber, by accessing the  
meeting through the Zoom link, or by dial-in at the time an Agenda Item is  
discussed during the City Council Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advanced Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the City  
Council, please send to: cc-comment@srcity.org by 5:00 p.m., Monday,  
September 11. Identify in the subject line of your e-mail the Agenda Item  
Number on which you wish to comment, provide your name in the body of the  
e-mail and your comment.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-3005 by 5:00 p.m., Monday, September  
11. State your name, the Agenda Item Number(s) on which you wish to  
comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE  
NUMBER OR PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL  
BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.  
E-mail public comments received by the deadline will be distributed to City  
Council members and uploaded to the agenda prior to the start of the City  
Council Meeting for public access. Recorded voice message public comments  
will be played during the meeting at the time the item is heard.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed three minutes. Speakers who do not have an opportunity to speak  
during this time will be allowed to make public comment under Agenda Item  
17.  
1:30 P.M. (VIA IN-PERSON AND ZOOM)  
1. CALL TO ORDER AND ROLL CALL  
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
2.1  
2.2  
THREAT TO PUBLIC SERVICE OR FACILITIES  
(Government Code Section 54957)  
Consultation with Chief Information Officer related to cybersecurity.  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012  
(“Garage 5”), 500 5th Street, APN 010-053-028 (“Lot 11”), and 730 3rd  
Street, APN 009-072-044 (“Lot 7”)  
Agency Negotiator: Jill Scott, Real Property Negotiator; Stephanie  
Valkovic, Associate Real Property Negotiator  
Negotiating Parties: Retirement Housing Foundation; Freebird  
Development Company, LLC; Rogal Projects; Burbank Housing  
Development Corporation; 10 E Street, LLC  
Under Negotiations: Price and terms  
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
4:00 P.M. (VIA IN-PERSON AND ZOOM)  
3. STUDY SESSION - NONE.  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
6. PROCLAMATIONS/PRESENTATIONS  
6.1  
PROCLAMATION - CREEK WEEK AND POLLUTION PREVENTION  
WEEK 2023  
Proclamation  
Attachments:  
7. STAFF BRIEFINGS  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
7.1  
CITY THREAD GRANT UPDATE  
Staff will provide an update on the completed City Thread grant in  
partnership with Bikeable Santa Rosa. No action will be taken except  
for possible direction to staff.  
7.2  
7.3  
COMMUNITY EMPOWERMENT PLAN UPDATE  
This will be a standing item on the agenda. No action will be taken  
except for possible direction to staff.  
SPRING/SUMMER PROGRAMS RECAP  
Recreation and Parks Department staff will present a brief update on  
the conclusion of the Spring/Summer programs and highlight the start of  
the Fall/Winter season. No action will be taken except for possible  
direction to staff.  
Presentation  
Attachments:  
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
8.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on settlements over $50,000 through  
August 2023 as well as provide a summary of pending litigation against  
the City.  
Litigation Report  
Attachments:  
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
10.1.1 Council Subcommittee Reports  
10.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
10.1.4 Association of Bay Area Governments (ABAG)  
10.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
10.1.6 Sonoma Clean Power Authority (SCPA)  
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
10.1.8 Groundwater Sustainability Agency (GSA)  
10.1.9 Sonoma County Continuum of Care (CoC)  
10.1.10 Renewal Enterprise District (RED)  
10.1.11 Public Safety Subcommittee  
10.1.12 Other  
11. APPROVAL OF MINUTES  
11.1  
August 22, 2023, Regular Meeting Minutes.  
Draft Minutes  
Attachments:  
12. CONSENT ITEMS  
12.1  
MOTION - CONTRACT AWARD - SONOMA AVE PAVEMENT  
REHABILITATION - E ST TO BOBELAINE DR  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, award Contract  
No. C02262, Sonoma Ave Pavement Rehabilitation - E St To Bobelaine  
Dr, in the amount of $4,348,477 to the lowest responsible bidder,  
Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract  
contingency, and authorize a total contract amount of $5,000,748.55.  
No City General Fund money is included in this project.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Bid Summary  
12.2  
MOTION - CONTRACT AWARD FOR THE FINLEY AQUATIC  
CENTER SPRAY GROUND AND RENOVATION PROJECT 2023  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, award Contract  
No.C02336, Finley Aquatic Center Spray Ground and Renovation  
Project 2023, in the amount of $4,836,801 to the lowest responsible  
bidder, Waterworks Industries, Inc of Windsor, California, approve a  
10% contract contingency, and authorize a total contract amount of  
$5,320,481.10.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Summary of Bids  
12.3  
MOTION - APPROVAL OF AMENDMENT NO. 2 TO PROJECT WORK  
ORDER WITH AECOM FOR ADDITIONAL DESIGN SERVICES  
ASSOCIATED WITH THE HEARN AVENUE INTERCHANGE  
PROJECT AT HIGHWAY 101  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, approve and  
authorize the Mayor to execute Amendment No. 2 #A010136-2016-02B  
to Project Work Order #A010136-2016-02 with AECOM Technical  
Services, Inc. (AECOM) substantially in the form of Attachment 2,  
subject to approval as to form by the City Attorney, to update the  
construction documents and finalize the process for advertisement for  
the Hearn Avenue Interchange Project at US Highway 101 increasing  
the contract amount by $692,400 for a total amount not to exceed  
$5,271,948.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - PWO  
12.4  
RESOLUTION - AUTHORIZATION TO CONTINUE PARTICIPATION  
AND INCREASE DISCOUNT IN THE CLIPPER START LOW-INCOME  
TRANSIT FARE SUBSIDY PILOT PROGRAM  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, authorize 1)  
continued participation in the Clipper START Pilot Program; 2) an  
increase in the discount rate to 50% for adult single ride fares for  
eligible low-income adults; 3) requesting program funds from  
Metropolitan Transportation Commission; and 4) staff to provide  
necessary documentation for the Clipper START program as may be  
appropriate.  
Staff Report  
Resolution  
Attachments:  
12.5  
RESOLUTION - APPROVAL OF ADDITIONAL FUNDS TO  
CONTINGENCY FOR GENERAL SERVICES AGREEMENT F002071  
WITH MATRIX HG, INC. FOR HVAC MAINTENANCE AND REPAIR  
SERVICES  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments, that the Council, by resolution:  
1) approve the addition of contingency funding for General Services  
Agreement Number F002071 with Matrix HG, Inc., Novato, California for  
HVAC Maintenance and Repair Services for an increase in the amount  
of $100,000, for a total contingency amount not to exceed $740,000;  
and 2) delegate authority to the City Manager or designee to negotiate  
and execute any necessary amendments to GSA F002071 and/or  
related documents to utilize the additional contingency, subject to  
approval as to form by the City Attorney.  
Staff Report  
Resolution  
Attachments:  
12.6  
RESOLUTION - AMENDMENT APPROVAL - NINTH AMENDMENT TO  
F001438 ADS-MYERS JANITORIAL SERVICES  
RECOMMENDATION: It is recommended by the Finance and  
Transportation and Public Works Departments that the Council, by  
resolution, approve the Ninth Amendment to General Service  
Agreement Number F001438 with ADS-Myers, Inc., Gardnerville,  
Nevada, to add janitorial services for the new inRESPONSE Team  
Building located at 983 Sonoma Avenue in the amount of $192,161.32  
for services through June 30, 2027, for a total contract amount not to  
exceed $ 6,765,346.03, plus the pre-existing $100,000 contingency.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
12.7  
RESOLUTION - ADOPTION OF CONTINUITY OF OPERATIONS  
PLAN  
RECOMMENDATION: It is recommended by the Fire Department that  
the Council, by resolution, adopt the City of Santa Rosa Continuity of  
Operations Plan (COOP).  
Staff Report  
Attachments:  
Attachment 1 - City of Santa Rosa COOP-COG Basic Plan  
Resolution  
12.8  
RESOLUTION - PROFESSIONAL SERVICE AGREEMENT NUMBER  
F002624 WITH ODP BUSINESS SOLUTIONS FOR A STORAGE  
AREA NETWORK (SAN) UPDATE AND ONGOING MAINTENANCE  
RECOMMENDATION: It is recommended by the Information  
Technology Department that the Council, by resolution, approve and  
delegate authority to the City Manager to negotiate and execute a  
5-year Professional Services Agreement F002624 with one three-year  
renewal option, with ODP Business Solutions, LLC, Boca Raton,  
Florida, for the replacement of the City’s Storage Area Network (SAN),  
and associated ongoing maintenance, in the total amount not to exceed  
$160,500.33.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
12.9  
RESOLUTION - RESOLUTION OF THE COUNCIL OF THE CITY OF  
SANTA ROSA TO APPROPRIATE TO THE WATER ENTERPRISE  
FUND $1,500,000 THAT WAS AUTHORIZED IN THE 2022 STATE OF  
CALIFORNIA BUDGET ACT FOR THE IMPLEMENTATION OF SANTA  
ROSA WATER’S DIRECT INSTALL WATER USE EFFICIENCY  
PROJECT  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Council, by resolution, authorize the Chief Financial Officer to  
appropriate $1,500,000 to the Water Enterprise Fund that was  
authorized under the 2022 State of California Budget Act for the  
implementation of Santa Rosa Water’s Direct Install Water Use  
Efficiency Project.  
Staff Report  
Attachments:  
Attachment 1 - Funding Agreement  
Resolution  
12.10  
RESOLUTION - APPROVAL TO ENTER INTO AN EXCLUSIVE  
NEGOTIATION AGREEMENT BETWEEN THE CITY OF SANTA  
ROSA AND ROGAL PROJECTS FOR THE REAL PROPERTY  
LOCATED AT 625 AND 637 3RD STREET, SANTA ROSA, CA, ALSO  
KNOWN AS ASSESSOR PARCEL NUMBERS 009-013-011 AND  
009-013-012 OR GARAGE 5  
RECOMMENDATION: It is recommended by Real Estate Services that  
the Council, by resolution: 1) approve entering into an Exclusive  
Negotiation Agreement with Rogal Projects, a sole proprietorship, for  
the potential disposition and development of the real property located at  
625 and 637 3rd Street, Santa Rosa, CA, also known as Assessor  
Parcel Numbers 009-013-011 and 009-013-012 or Garage 5  
(collectively, the “Property”), declared surplus by Council in December  
2022; 2) authorize the City Manager to execute an Exclusive  
Negotiation Agreement and any amendments thereto, subject to  
approval as to form by the City Attorney’s Office; and 3) direct staff to  
initiate negotiations to enter into a Disposition and Development  
Agreement for the Property.  
Staff Report  
Attachments:  
Resolution  
Late Correspondence (Uploaded 09-12-2023)  
12.11  
RESOLUTION - APPROVAL TO ENTER INTO AN EXCLUSIVE  
NEGOTIATION AGREEMENT AMONG THE CITY OF SANTA ROSA,  
BURBANK HOUSING DEVELOPMENT CORPORATION, AND 10 E  
STREET, LLC, FOR THE REAL PROPERTY LOCATED AT 730 3RD  
STREET, SANTA ROSA, CA, ALSO KNOWN AS ASSESSOR PARCEL  
NUMBER 009-072-044 OR WHITE HOUSE SITE  
RECOMMENDATION: It is recommended by Real Estate Services that  
the Council, by resolution: 1) approve entering into an Exclusive  
Negotiation Agreement with Burbank Housing Development  
Corporation, a California nonprofit corporation, and 10 E Street, LLC, a  
California limited liability company, for the potential disposition and  
development of the real property located at 730 3rd Street, Santa Rosa,  
CA, also known as Assessor Parcel Number 009-072-044 or White  
House Site (the “Property”), declared surplus by Council in December  
2022; 2) authorize the City Manager to execute an Exclusive  
Negotiation Agreement and any amendments thereto, subject to  
approval as to form by the City Attorney’s Office; and 3) direct staff to  
initiate negotiations to enter into a Disposition and Development  
Agreement for the Property.  
Staff Report  
Resolution  
Attachments:  
12.12  
RESOLUTION - GOLF CART LEASE AGREEMENT APPROVAL FOR  
BENNETT VALLEY GOLF COURSE THROUGH SOURCEWELL  
COOPERATIVE AGREEMENT 122220-CCR  
RECOMMENDATION: It is recommended by the Recreation and Parks  
and Finance Departments that the Council, by resolution: 1) approve  
and authorize the City Manager to negotiate and execute a Lease  
Agreement utilizing a Sourcewell Cooperative Agreement 122220-CCR  
with VGM Financial Services, Minnetonka, Minnesota, for the  
operational lease of 72 Club Cars through VGM Financial Services, for  
the period of five years, and subject to approval by the City Attorney,  
with a total not-to-exceed amount of $531,360, which is divided into 60  
monthly payments of $8,856; and 2) authorize the Chief Financial  
Officer to increase revenue and expenditure appropriations in the  
Bennett Valley Golf Course Enterprise under the new Lease  
Agreement.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Lease Agreement  
12.13  
ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE  
CITY OF SANTA ROSA ESTABLISHING MONTHLY SALARY OF  
$24,500 AND OTHER COMPENSATION AND BENEFITS FOR THE  
CITY ATTORNEY  
RECOMMENDATION: This ordinance, introduced at the August 22,  
2023, Regular Meeting by a 7-0-0 vote, establishes salary  
compensation to be paid to the City Attorney at the rate of $24,500 per  
month commencing with the pay period beginning November 6, 2023,  
and establishes benefits to the City Attorney as provided in the  
Employment Agreement - City Attorney between the City of Santa Rosa  
and Teresa Stricker effective November 6, 2023.  
Ordinance  
Attachments:  
13. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 17.  
Voice message public comments received for non-agenda items may be  
played under Agenda Item 13 or at Item 17. Recorded public comments are  
limited to three minutes to mirror in-person meeting protocols.  
13.1  
Late Correspondence/Public Comment on Non-Agenda Matters.  
Late Correspondence (Uploaded on 9-12-2023)  
14. REPORT ITEMS - NONE.  
Attachments:  
15. PUBLIC HEARINGS - NONE.  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
16. WRITTEN COMMUNICATIONS  
16.1  
FEDERAL LEGISLATIVE UPDATE  
· Support for H.R. 4970 (LaMalfa and Thompson): To provide an  
exclusion from gross income for compensation for expenses and  
losses resulting from certain wildfires. The bill is known as the  
Protect Innocent Victims Of Taxation After Fire Act. Provided for  
information.  
· Support for S. 479 (Padilla): Would modify the fire management  
assistance cost share. Provided for information.  
· Support for S. 485 (Padilla): Authorize the President to provide  
hazard mitigation assistance for mitigating and preventing  
post-wildfire flooding and debris flow. Provided for information.  
Written Communications Legislative Memo August 21  
S 479 S 485 Letter of Support_City of Santa Rosa  
S 485 Bill Text  
Attachments:  
HR 4970 Bill Text  
HR 4970_Letter of Support_City of Santa Rosa  
S 479 Bill Text  
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 13. Each speaker will  
be allowed three minutes.  
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
19. ADJOURNMENT OF MEETING  
20. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
20.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is  
required.  
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This  
ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace  
a culture of open government to ensure public trust, engage the community, and establish a system of  
transparency, public participation, and collaboration. To view a full version of the Open Government  
Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government  
Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.