City Hall, Council

Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Santa Rosa, CA 95404

CITY COUNCIL

REGULAR MEETING AGENDA AND

SUMMARY REPORT

SEPTEMBER 26, 2023

12:30 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)

1:30 P.M. - STUDY SESSION (VIA IN-PERSON AND ZOOM)

4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA

ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE

OBSERVED), OR VIA ZOOM WEBINAR BY VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687

THE MEETING WILL ALSO BE LIVE STREAMED AT

HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.

CLICK ON THE "IN PROGRESS" LINK TO VIEW.

THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,

AT&T U-VERSE CHANNEL 99, AND AT

HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

Public Comment may be made live during the meeting via Zoom,

In-Person from Council Chamber, or submitted in advance by 5:00 pm,

the Monday before the City Council Meeting via e-mail at

cc-comment@srcity.org, or recorded voice message at 707-543-3005.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE

CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO

DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.

DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT

ARE SET FORTH BELOW.

COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

Except for public hearing items, comments from the public will be allowed on

all agenda items at the time each item is called. Comments on public hearing

items may be made when the hearing is opened.

Live Public Comment: Members of the public can provide comment on an

Agenda Item In-Person from Council Chamber by completing a Speaker Card

or signing up with the Administrator in Council Chamber, by accessing the

meeting through the Zoom link, or by dial-in at the time an Agenda Item is

discussed during the City Council Meeting. Go to

https://srcity.org/virtualparticipation for more information.

Advanced Public Comment:

E-mail Public Comment: To submit an e-mailed public comment to the City

Council, please send to: cc-comment@srcity.org by 5:00 p.m., Monday,

September 25. Identify in the subject line of your e-mail the Agenda Item

Number on which you wish to comment, provide your name in the body of the

e-mail and your comment.

Recorded Voice Message Public Comment: To submit a voice message

public comment, please call 707-543-3005 by 5:00 p.m., Monday, September

25. State your name, the Agenda Item Number(s) on which you wish to

comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE

NUMBER OR PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL

BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.

E-mail public comments received by the deadline will be distributed to City

Council members and uploaded to the agenda prior to the start of the City

Council Meeting for public access. Recorded voice message public comments

will be played during the meeting at the time the item is heard.

Non-Agenda Items are the time when any person may address the Council on

matters not listed on this agenda, but which are within the subject matter

jurisdiction of the Council. The first public comment period on non-agenda

items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited

to twelve speakers selected randomly by the Mayor. Each speaker will be

allowed three minutes. Speakers who do not have an opportunity to speak

during this time will be allowed to make public comment under Agenda Item

17.

12:30 P.M. (VIA IN-PERSON AND ZOOM)

1. CALL TO ORDER AND ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION ITEMS

Following the announcement of Closed Session items and prior to recess into

Closed Session, the public may speak up to three minutes on items to be

addressed in Closed Session.

2.1

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Name of Case: Angelina Lopez, et al. vs. City of Santa Rosa, et al.

Court Case No.: USDC Northern District of California Case No.

3:22-v-05270

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBER AND VIA ZOOM.

1:30 P.M. (VIA IN-PERSON AND ZOOM)

3. STUDY SESSION

Study Session items are items for in-depth discussion and possible direction

to staff. No action will be taken.

3.1

DRAFT GENERAL PLAN - SANTA ROSA FORWARD

It is recommended by the Planning and Economic Development

Department that the City Council review and provide input on the draft

General Plan 2050 to inform revisions to the document before it is

finalized for review and adoption in 2024.

Staff Report

Attachments:

Attachment 1 - Draft General Plan

Attachment 2 - Draft General Plan Executive Summary

Attachment 3 - Draft General Plan Summary of Goals, Polic

Attachment 4 - Summary of Goals, Policies, and Actions -D

Attachment 5 - Summary of Goals, Policies, and Actions Sp

Attachment 6 - Life Reimagined

Presentation

Late Correspondence (Uploaded 09-26-2023)

3.2

INITIAL STUDY RESULTS FOR WATER SUPPLY ALTERNATIVES

PLAN

The City of Santa Rosa (City) wishes to diversify and increase its

potable urban water supply portfolio to enhance its resiliency to climate

change, droughts, or Sonoma Water service interruptions that could

occur in catastrophic events. As a result, Santa Rosa Water launched

the Our Water Future project in May of 2022 and undertook

development of a Water Supply Alternatives Plan (WSAP) in September

2022 to identify an adaptive approach to diversifying Santa Rosa’s

water supply portfolio and production capacity over time. This project

has included significant efforts to engage and solicit input from a wide

range of stakeholders throughout the effort, including an

interdisciplinary team of Water staff, an external Stakeholder Group

comprised of leaders from a wide range of local organizations and

agencies, the community, and the Board of Public Utilities (BPU). After

working with stakeholders to establish a resiliency goal and list of

potential supply options, a feasibility analysis of 18 water supply

sources was completed. Four portfolios (mixes) of the most feasible

water supply options were developed with stakeholder input to propose

alternative strategies for increasing water supply resiliency. Staff and

the consulting team will present project background, purpose, goals,

study approach, initial findings, and the draft portfolios to the Council for

input.

Staff Report

Attachments:

Attachment 1 - Study Technical Memorandum

Attachment 2 - Draft Portfolio Narratives

Attachment 3 - Farm Bureau Article, Water Future by Doug

Presentation

Late Correspondence (Uploaded 09-26-2023)

4:00 P.M. (VIA IN-PERSON AND ZOOM)

4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

6. PROCLAMATIONS/PRESENTATIONS

6.1

PROCLAMATION - WATER PROFESSIONALS APPRECIATION

WEEK OCTOBER 7-15, 2023

Proclamation

Attachments:

7. STAFF BRIEFINGS - NONE.

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

10. MAYOR'S/COUNCIL MEMBERS’ REPORTS

10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

10.1.1 Council Subcommittee Reports

10.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

10.1.4 Association of Bay Area Governments (ABAG)

10.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

10.1.6 Sonoma Clean Power Authority (SCPA)

10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

10.1.8 Groundwater Sustainability Agency (GSA)

10.1.9 Sonoma County Continuum of Care (CoC)

10.1.10 Renewal Enterprise District (RED)

10.1.11 Public Safety Subcommittee

10.1.12 Other

11. APPROVAL OF MINUTES

11.1

September 12, 2023, Regular Meeting Minutes.

Draft Minutes

Attachments:

12. CONSENT ITEMS

12.1

RESOLUTION - PROFESSIONAL SERVICES AGREEMENT

APPROVAL - DATA INSTINCTS, PUBLIC OUTREACH

COMMUNICATIONS AND COMMUNITY ENGAGEMENT SERVICES

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, approve a

Professional Services Agreement with Mark Millan, a sole proprietor

doing business as Data Instincts of Windsor, California, for public

outreach communications and community engagement services

associated with Coffey Park and Fountaingrove Neighborhood Road

Disaster Recovery Project, in an amount not to exceed $236,500.

Staff Report

Attachments:

Attachment 1 - Location Map

Resolution

Exhibit A - Professional Services Agreement

12.2

MOTION - WORK ORDER NO. A010139-2016-29 APPROVAL -

COFFEY PARK AND FOUNTAINGROVE NEIGHBORHOOD ROAD

DISASTER RECOVERY, CONSTRUCTION MANAGEMENT AND

INSPECTION SERVICES

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by motion, approve work

order number A010139-2016-29 with Coastland | DCCM, of Santa

Rosa, California, for construction management and inspection services

associated with the Coffey Park and Fountaingrove Neighborhood

Road Disaster Recovery Project, in an amount not to exceed

$1,562,459.

Staff Report

Attachments:

Attachment 1 - Work Order A010139-2016-29

12.3

RESOLUTION - APPROPRIATION OF CDBG-DR GRANT FUNDS

AND CONTRACT AWARD - COFFEY PARK AND FOUNTAINGROVE

NEIGHBORHOOD ROAD DISASTER RECOVERY

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution: 1) accept a

Community Development Block Grant Disaster Recovery grant award of

$13,835,903.15 from the California Department of Housing and Urban

Development; 2) award Contract No. C02258 Coffey Park and

Fountaingrove Neighborhood Road Disaster Recovery (“Project”) to the

lowest responsible bidder, Argonaut Constructors, Inc. of Santa Rosa,

California, including a 5.5% contract contingency, for a total contract

amount of $20,031,245.97; and 3) authorize the Chief Financial Officer

to appropriate $13,835,903.15 from the Community Development Block

Grant Disaster Recovery grant for expenditures for the Project. The

sources of funding for the Project are Community Development Block

Grant Disaster Recovery Grant, Capital Improvement Project funds, and

PG&E funds.

Staff Report

Attachments:

Attachment 1 - Location Map

Attachment 2 - Bid Summary

Resolution

12.4

RESOLUTION - AUTHORIZATION TO EXECUTE JOINT STANDARD

AGREEMENTS FOR THE AFFORDABLE HOUSING AND

SUSTAINABLE COMMUNITIES (AHSC) PROGRAM AND A

SEPARATE IMPLEMENTATION AND MUTUAL INDEMNITY

AGREEMENT FOR THE ROSELAND VILLAGE HOUSING PROJECT

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, 1) authorize

the City Manager to execute two State of California Standard

Agreements as joint parties with MidPen Housing Corporation (MidPen)

and Sonoma-Marin Area Rail Transit (SMART) for Affordable Housing

and Sustainable Communities (AHSC) grant funds and loan funds for

the Roseland Village Housing Project; and 2) delegate authority to the

City Manager or designee to negotiate and execute a separate

Implementation and Mutual Indemnity Agreement (Joint Parties

Agreement) with parties that are receiving AHSC funds, including

MidPen and SMART, to further allocate responsibilities, risks and

liabilities amongst the AHSC grant and loan fund recipients.

Staff Report

Resolution

Attachments:

12.5

RESOLUTION - RE-ADOPTION OF CITY OF SANTA ROSA POLICY

200-20 AND POLICY 200-21, REGARDING THE PROVISION OF

PRIORITY WATER AND SEWER SERVICE TO RESIDENTIAL

DEVELOPMENTS WITH AFFORDABLE HOUSING UNITS

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Board of Public Utilities that the Council, by resolution, re-adopt Council

Policy 200-20 Provision of Priority Water Service to Residential

Developments with Affordable Housing Units and Council Policy 200-21

Provision of Priority Sewer Service to Residential Developments with

Affordable Housing Units.

Staff Report

Attachments:

Attachment 1 - Council Resolution 26691

Attachment 2 - Council Resolution 27963

Attachment 3 - Council Resolution RES-2017-231

Resolution

Exhibit A - Policy 200-20

Exhibit B - Policy 200-21

12.6

RESOLUTION - APPROVAL OF BLANKET PURCHASE ORDER WITH

BMI IMAGING SYSTEMS, INC. FOR MICROFICHE CONVERSION

SERVICES OF PLANNING AND ECONOMIC DEVELOPMENT

DEPARTMENT RECORDS

RECOMMENDATION: It is recommended by the Planning and

Economic Development and Finance Departments that the Council, by

resolution, approve a Blanket Purchase Order for a three-year term with

BMI Imaging Systems, Inc., Sunnyvale, California for microfiche

conversions services, for a total contract amount not to exceed

$475,000.

Staff Report

Resolution

Exhibit A

Attachments:

12.7

RESOLUTION - APPROVING A PROFESSIONAL SERVICES

AGREEMENT WITH QUADRIGA LANDSCAPE ARCHITECTURE &

PLANNING TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN

AND ENGINEERING SERVICES TO PREPARE DESIGN AND

CONSTRUCTION DOCUMENTS FOR KAWANA SPRINGS

COMMUNITY PARK IN AN AMOUNT NOT TO EXCEED $603,763.60

RECOMMENDATION: It is recommended by the Recreation and Parks

Department that the Council, by resolution, approve the Professional

Services Agreement between the City of Santa Rosa and Quadriga

Landscape Architecture & Planning, to provide landscape architectural

design and engineering services to prepare design and construction

documents for Kawana Springs Community Park in an amount not to

exceed $603,763.60.

Staff Report

Resolution

Exhibit A

Attachments:

12.8

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution,

approve an extension of Resolution No. 28839 which formally

proclaimed a local homeless emergency within Santa Rosa.

Staff Report

Resolution

Attachments:

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 17.

Voice message public comments received for non-agenda items may be

played under Agenda Item 13 or at Item 17. Recorded public comments are

limited to three minutes to mirror in-person meeting protocols.

14. REPORT ITEMS

14.1

REPORT - GRAFFITI ABATEMENT PILOT PROGRAM

BACKGROUND: Historically, the City of Santa Rosa has addressed

graffiti abatement through various initiatives and programs. In 2007, the

City created a civilian Graffiti Coordinator position within the Police

Department which ran a grant funded abatement program through

2014. In 2019, graffiti abatement duties fully shifted to the City’s Code

Enforcement program and was distributed across its general caseload.

In recent years, Code has seen an increase in graffiti vandalism and its

impact to the city's aesthetic appeal and community pride.

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution, 1)

accept and appropriate $285,200 in one-time funding from the Sonoma

County Landfill Settlement Agreement to establish an 18-month graffiti

abatement pilot program; and 2) amend the City Classification and

Salary Plan to add, for a period not to exceed 18 months, 1.0 FTE

Limited Term Housing and Community Services (Code Enforcement)

Technician and 0.5 FTE Limited Term Community Outreach Specialist.

Staff Report

Attachments:

Attachment 1 - CC Ordinance 3601

Attachment 2 - CC Ordinance 3729

Resolution

Presentation

14.2

REPORT - APPROVE REFUSE RATE INCREASE EFFECTIVE

JANUARY 1, 2024 SET BY RECOLOGY AS CONSISTENT WITH

SOLID WASTE COLLECTION SERVICES AGREEMENT AND

AUTHORIZE CITY MANAGER TO NEGOTIATE AND APPROVE A

FIFTH AMENDMENT TO THE COLLECTION SERVICE AGREEMENT

BETWEEN CITY OF SANTA ROSA AND RECOLOGY SANTA ROSA

BACKGROUND: Under the existing contract, Recology Sonoma Marin

is entitled to an annual increase of their rates; the next rate adjustment

is scheduled to be effective on January 1, 2024. Rate adjustments are

requested through an application process where Recology submits a

rate adjustment application to the City no later than October 1 annually.

The Agreement stipulates that the rate application include a Refuse

Rate Index (RRI) Adjustment using five Bureau of Labor Statics indices

(labor, diesel, vehicle replacement, vehicle maintenance, and all other)

as well as changes in landfill tipping fees, recyclable material revenue,

and organic waste processing fees. As an alternative to the RRI

adjustment, the Agreement allows the City or Recology to request a

detailed rate review every three years.

A Detailed Rate Review includes analyzing:

1. Subscription levels by line of business to test the reasonableness of

revenue projections.

2. Forecasted costs such as labor-related costs, vehicle related costs,

other others, and lease expenses.

3. Establishing a 90% operating ratio.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution: 1) approve the

4.33% increase set by Recology to be effective January 1, 2023 as

correct and in accordance with the City’s existing Solid Waste

Collection Services Agreement; and 2) authorize the City Manager to

negotiate and execute a Fifth Amendment to Solid Waste Collection

Agreement between the City and Recology Marin, dba Recology Santa

Rosa, to update the refuse rate index methodology, subject to approval

as to form by the City Attorney.

Staff Report

Attachments:

Attachment 1 - Santa Rosa Detailed Rate Review Analysis

Resolution

Exhibit A - Fifth Amendment to Franchise Agreement

Presentation

15. PUBLIC HEARINGS - NONE.

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

16. WRITTEN COMMUNICATIONS

16.1

FEDERAL AND STATE LEGISLATIVE UPDATE:

· Support for S. 2162 (Feinstein) -- Support To Rehydrate the

Environment, Agriculture, and Municipalities Act (STREAM Act).

Provided for information.

· Support for S. 1686 (Schatz and Padilla) -- Reforming Disaster

Recovery Act. Provided for information.

· Support for ACA 13 (Ward) -- A constitutional amendment that

would increase a vote requirement for future ballot measures, be

approved by the same proportion of votes cast as the ballot

measure would require. The constitutional amendment would also

preserve the right of cities to place advisory questions on the

ballot to ask voters their opinion on issues. Provided for

information.

· Support for AB 1423 (Schiavo) -- Prohibit a local government

entity, including any school, from purchasing or installing a

covered surface containing regulated perfluoroalkyl and

polyfluoroalkyl substances starting January 1, 2026. Provided for

information.

Legislative Memo

Attachments:

Bill Text - STREAM Act S. 2162

Letter of Support - STREAM Act

Bill Text - Reforming Disaster Recovery Act S. 1686

Letter of Support - Reforming Disaster Recovery Act S. 168

Bill Text - ACA 13 Voting thresholds

Letter of Support - ACA 13 Voting thresholds

Bill Text - AB 1423 Product safety - PFAS - artificial turf or s

Letter of Support - AB 1423 Product safety - PFAS - artificia

17. PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council and not able to speak under Agenda Item 13. Each speaker will

be allowed three minutes.

18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

19. ADJOURNMENT OF MEETING

20. UPCOMING MEETINGS

This schedule is tentative and subject to change pending final publication and

posting of the City Council Meeting Agenda.

20.1

UPCOMING MEETINGS LIST

Upcoming Meetings List

Attachments:

*Did not appear on the preliminary agenda.

**Quasi-judicial or adjudicative action, ex-parte communication disclosure is

required.

The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This

ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace

a culture of open government to ensure public trust, engage the community, and establish a system of

transparency, public participation, and collaboration. To view a full version of the Open Government

Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government

Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office

at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City

Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.

Meeting information can also be accessed via the internet at http://srcity.org

Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,

excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa

Ave, during normal business hours.