City Hall, Council

Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Santa Rosa, CA 95404

CITY COUNCIL

REGULAR MEETING AGENDA AND

SUMMARY REPORT

OCTOBER 24, 2023

1:30 P.M. - CLOSED SESSION (VIA IN-PERSON AND ZOOM)

4:00 P.M. - REGULAR SESSION (VIA IN-PERSON AND ZOOM)

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA

ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE

OBSERVED).

THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:

1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE

"IN PROGRESS" LINK TO VIEW;

2. VIA ZOOM WEBINAR BY VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/86876779687, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 868 7677 9687;

3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND

4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

Public Comment may be made live during the meeting In-Person from

Council Chamber or submitted in advance via email at

cc-comment@srcity.org by 5:00 p.m. the Monday before the City

Council Meeting.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE

CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO

DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.

DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT

ARE SET FORTH BELOW.

COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

IN THE EVENT A COUNCIL MEMBER PARTICIPATES PURSUANT TO

AB2449, THE CITY WILL ADHERE TO THE REQUIREMENTS OF THAT

PROVISION.

PUBLIC COMMENTS:

Except for public hearing items, comments from the public will be allowed on

all agenda items at the time each item is called. Comments on public hearing

items may be made when the hearing is opened.

Live Public Comment: Members of the public can provide comment on an

Agenda Item In-Person from Council Chamber by completing a Speaker Card

or signing up with the Administrator in Council Chamber.

Advanced Public Comment Via E-mail: To submit an e-mailed public

comment to the City Council, please send to: cc-comment@srcity.org by 5:00

p.m., the Monday prior to the Council Meeting. Identify in the subject line of

your e-mail the Agenda Item Number on which you wish to comment, and

provide your name and comment in the body of the e-mail. E-mail public

comments received by the deadline will be distributed to City Council

members and uploaded to the agenda prior to the start of the City Council

Meeting for public access.

Non-Agenda Items are the time when any person may address the Council on

matters not listed on this agenda, but which are within the subject matter

jurisdiction of the Council. The first public comment period on non-agenda

items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited

to twelve speakers selected randomly by the Mayor. Each speaker will be

allowed up to three minutes. Speakers who do not have an opportunity to

speak during this time will be allowed to make public comment under Agenda

Item 17.

1:30 P.M. (VIA IN-PERSON AND ZOOM)

1. CALL TO ORDER AND ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION ITEMS

Following the announcement of Closed Session items and prior to recess into

Closed Session, the public may speak up to three minutes on items to be

addressed in Closed Session.

2.1

CONFERENCE WITH LABOR NEGOTIATORS

(Government Code Section 54957.6)

Agency Designated Representatives: Maraskeshia Smith, City

Manager; Alan Alton, Chief Financial Officer; and Dominique Blanquie,

Human Resources Director.

Employee Organizations: Santa Rosa Firefighters Association Local

1401, Firefighting (Employee Unit 2); Operating Engineers Local 3,

Maintenance, Mechanics and Utility System Operators (Employee Units

3, 13 and 16); Teamsters Local Union 856, Support Services,

Professional and Technical (Employee Units 4, 6, and 7); Santa Rosa

Police Officers Association, (Employee Unit 5); Service Employees

International Union Local 1021, Transit and Police Civilian Technical

Unit (Employee Units 8 and 14); Santa Rosa Police Management

Association, Police Safety Management (Employee Unit 9); Executive

Management (Employee Unit 10); Middle Management and Confidential

(Employee Units 11 and 12); Santa Rosa City Attorneys’ Association,

Attorneys (Employee Unit 17); Santa Rosa Management Association,

Miscellaneous Mid-Management (Employee Unit 18).

2.2

2.3

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Name of Case: Bay Cities Paving & Grading, Inc. v. City of Santa Rosa

Sonoma County Superior Court Case No. SCV-265333

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Name of Case: Application of the City of Santa Rosa for Approval to

Construct a Public Pedestrian and Bicycle At-Grade Crossing of the

Sonoma-Marin Area Rail Transit (“SMART”) Track at Jennings Avenue

Located in Santa Rosa, Sonoma County, State of California.

Application No.: A.15-05-014

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBER AND VIA ZOOM.

4:00 P.M. (VIA IN-PERSON AND ZOOM)

3. STUDY SESSION - NONE.

Study Session items are items for in-depth discussion and possible direction

to staff. No action will be taken.

4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

6. PROCLAMATIONS/PRESENTATIONS

6.1

PROCLAMATION - FILIPINO AMERICAN HISTORY MONTH

Proclamation

Attachments:

7. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

7.1

UPDATE ON RUSSIAN RIVER WATER FORUM AND POTTER

VALLEY PROJECT

Staff will provide an update on the Russian River Water Forum, which is

a grant funded collaborative effort to identify water supply resiliency

solutions in response to the planned license surrender and

decommissioning of Pacific Gas and Electric (PG&E’s) Potter Valley

Hydroelectric Project, as well as the recent proposal to PG&E from the

Mendocino County Inland Water and Power Commission, the Round

Valley Indian Tribes, and the Sonoma County Water Agency, to create

a regional entity that would advance a regional solution for preserving

flows in the Russian River and improving Eel River fisheries. No action

will be taken except for possible direction to staff.

Presentation

Attachments:

Late Correspondence (Uploaded 10-24-2023)

8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

10. MAYOR'S/COUNCIL MEMBERS’ REPORTS

10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

10.1.1 Council Subcommittee Reports

10.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

10.1.4 Association of Bay Area Governments (ABAG)

10.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

10.1.6 Sonoma Clean Power Authority (SCPA)

10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

10.1.8 Groundwater Sustainability Agency (GSA)

10.1.9 Sonoma County Continuum of Care (CoC)

10.1.10 Renewal Enterprise District (RED)

10.1.11 Public Safety Subcommittee

10.1.12 Other

11. APPROVAL OF MINUTES

11.1

October 10, 2023, Regular Meeting Minutes

Draft Minutes

Attachments:

12. CONSENT ITEMS

12.1

RESOLUTION - PUBLIC RECORDS ACT MANAGEMENT SOLUTION

AGREEMENT AMENDMENT WITH NEXTREQUEST

RECOMMENDATION: It is recommended by the City Clerk’s Office that

the Council, by resolution, approve and delegate authority to the City

Manager or designee to execute an amendment to the City’s Existing

Order Forms and Agreements (F001873) and any necessary related

documents with NextRequest LLC with offices in San Francisco,

California, to modify scope, extend for an additional three years, and

add compensation in the amount of $35,679.29 for a total not to exceed

amount of $118,435.06.

Staff Report

Attachments:

Attachment 1 - Original Agreement

Resolution

Exhibit A - Amendment

12.2

RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE

ORDER FOR THE PURCHASE OF FOUR (4) HAMM ASPHALT

ROLLERS UTILIZING THE PRICING FROM THE SOURCEWELL

COOPERATIVE AGREEMENT NUMBER 060122-WAI WITH

NIXON-EGLI EQUIPMENT COMPANY, TRACY, CALIFORNIA

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution:

1) approve a cooperative procurement purchase utilizing the pricing

from the Sourcewell Cooperative Agreement Number 060122-WAI; and

2) approve the issuance of a Purchase Order for the purchase of four

(4) Hamm Asphalt Rollers with Nixon-Egli Equipment Company, Tracy,

California for a total amount not to exceed $268,701.44.

Staff Report

Resolution

Attachments:

12.3

RESOLUTION - BID AWARD - BLANKET PURCHASE ORDER FOR

PURCHASE AND DELIVERY OF GASOLINE AND RENEWABLE

DIESEL TO VARIOUS CITY LOCATIONS WITH RAMOS OIL CO., INC.

RECOMMENDATION: It is recommended by the Fire, Water and

Finance Departments that the Council, by resolution, approve bid award

and issuance of a five (5) year Blanket Purchase Order (BPO) out of a

joint solicitation with Sonoma County and other cities that would apply

Federalized City BPO Terms and Conditions, with Ramos Oil Co., Inc.,

West Sacramento, California, to provide for purchase and delivery of

gasoline and renewable diesel in various locations for a total amount

not to exceed $750,000.

Staff Report

Resolution

Attachments:

12.4

RESOLUTION - AMENDMENT TO HOMELESS OUTREACH

SERVICES TEAM GRANT AGREEMENT WITH CATHOLIC

CHARITIES OF THE DIOCESE OF SANTA ROSA FOR EXPANDED

OUTREACH SERVICES IN DOWNTOWN SANTA ROSA

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution: 1)

approve the First Amendment to Grant Agreement for Homeless

Outreach Services Team Catholic Charities of the Diocese of Santa

Rosa, increasing the contract by $100,000 in ARPA funds appropriated

to Homeless Services for a total amount of $1,135,450 for expanded

outreach services in downtown Santa Rosa; and 2) authorize the

Director of Housing and Community Services to execute the

amendment.

Staff Report

Resolution

Exhibit A

Attachments:

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 17.

14. REPORT ITEMS

14.1

REPORT - WATER SUPPLY ALTERNATIVES PLAN

BACKGROUND: The City of Santa Rosa wishes to diversify and

increase its potable urban water supply portfolio to enhance its

resiliency to climate change, droughts, or Sonoma Water service

interruptions that could occur during catastrophic events. As a result,

Santa Rosa Water launched the Our Water Future project and

undertook development of a Water Supply Alternatives Plan (WSAP) to

identify an adaptive approach to diversifying Santa Rosa’s water supply

portfolio and production capacity over time. Because water supply

reliability is essential to our community, this project engaged a wide

range of stakeholders throughout the effort, including an

interdisciplinary team of Water staff, an external group of leaders from

local organizations and agencies, the community at large, and the

Board of Public Utilities (BPU). With expertise and assistance from

Woodard & Curran and with significant stakeholder input, the project

team established the study objectives, assessed 18 water supply

options, produced a feasibility report, and proposed four portfolios

(mixes) of the most feasible water supply options. Based on comments

from the various stakeholders, BPU, and the City Council, the feasibility

analysis report, portfolios and the Water Supply Alternatives Plan were

refined and will be presented for City Council consideration.

RECOMMENDATION: It is recommended by the Board of Public

Utilities and Santa Rosa Water that the Council, by motion, accept the

Water Supply Alternatives Plan.

Staff Report

Attachments:

Attachment 1 - Water Supply Alternatives Plan

Attachment 2 - Public Comment

Presentation

15. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

15.1

PUBLIC HEARING - INTRODUCE AN ORDINANCE AMENDING

SANTA ROSA CITY CODE CHAPTER 14-21 WATER WASTE

REGULATIONS

BACKGROUND: The City’s Water Waste Regulations (Regulations),

first adopted in 1999 and last revised in 2007, defines water waste and

authorizes customer notification and potential water service

disconnection in cases of unaddressed violations. Since the

Regulations were last revised, best practices and technology have

changed necessitating an update to the Regulations. Staff are

proposing five key changes to the Regulations that include: 1. Further

refinement of the definition of what is considered water waste, 2.

Creating a new administrative fine for violations of the Regulations, 3.

Creating a new exception process, 4. Creating a new appeals process,

and 5. Non-substantive clarifying language. Staff are requesting that

the City Council adopt an ordinance that includes these key changes,

thereby amending the Water Waste Regulations.

RECOMMENDATION: It is recommended by the Board of Public

Utilities and Santa Rosa Water that the Council introduce an ordinance

amending Santa Rosa City Code Chapter 14-21 Water Waste

Regulations to include administrative fines, provide an exception and an

appeals process, and make other clarifying changes.

Staff Report

Attachments:

Attachment 1 - Board of Public Utilities’ Resolution No. 132

Attachment 2 – Ordinance No. XX (Redline) of the City of S

Ordinance

Public Hearing Notice

Presentation

16. WRITTEN COMMUNICATIONS

16.1

QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES

ATTENDANCE REPORTS - Provided for information.

Attendance Report

Attachments:

17. PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council and not able to speak under Agenda Item 13. Each speaker will

be allowed up to three minutes.

18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

19. ADJOURNMENT OF MEETING

20. UPCOMING MEETINGS

This schedule is tentative and subject to change pending final publication and

posting of the City Council Meeting Agenda.

20.1

UPCOMING MEETINGS LIST

Upcoming Meetings List

Attachments:

*Did not appear on the preliminary agenda.

**Quasi-judicial or adjudicative action, ex-parte communication disclosure is

required.

The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This

ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace

a culture of open government to ensure public trust, engage the community, and establish a system of

transparency, public participation, and collaboration. To view a full version of the Open Government

Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government

Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office

at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City

Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.

Meeting information can also be accessed via the internet at http://srcity.org

Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,

excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa

Ave, during normal business hours.