Presentation

Attachments:

5. INTERVIEWS FOR BOARDS, COMMISSIONS, AND COMMITTEES

5.1

INTERVIEWS FOR BOARD OF BUILDING REGULATION APPEALS

AND BICYCLE AND PEDESTRIAN ADVISORY BOARD

The Council will conduct interviews for the Board of Building Regulation

Appeals vacancies and the Bicycle and Pedestrian Advisory Board

Disabled Community Representative position.

Attachment 1 - Notice of Availability of Applications

Attachments:

Attachment 2 - Council Policy 000-06

Attachment 3 - Resolution No. 26536 (BPAB)

Attachment 4 - BOBRA City Code

4:00 P.M.

6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

8. PROCLAMATIONS/PRESENTATIONS - NONE.

9. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

9.1

COMMUNITY EMPOWERMENT PLAN UPDATE

This will be a standing item on the agenda. No action will be taken

except for possible direction to staff.

10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

10.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on settlements over $50,000 through

December 2023 as well as provide a summary of pending litigation

against the City.

Litigation Report

Attachments:

11. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

12. MAYOR'S/COUNCIL MEMBERS’ REPORTS

12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

12.1.1 Council Subcommittee Reports

12.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

12.1.4 Association of Bay Area Governments (ABAG)

12.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

12.1.6 Sonoma Clean Power Authority (SCPA)

12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

12.1.8 Groundwater Sustainability Agency (GSA)

12.1.9 Sonoma County Homeless Coalition

12.1.10 Renewal Enterprise District (RED)

12.1.11 Public Safety Subcommittee

12.1.12 Other

12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS

12.2.1

Council may vote to make appointments to the following boards:

· Bicycle and Pedestrian Advisory Board - One vacancy with

term ending 12/31/2026.

o Scott Doig

· Board of Building Regulation Appeals - Three vacancies with

terms ending 12/31/2025.

o Eric Miller

· Waterways Advisory Committee - Four upcoming vacancies as

of 12/31/23 with new terms ending 12/31/2025.

o Arthur Deicke (Incumbent)

o Mark Neely (Incumbent)

o Steve Rabinowitsh (Incumbent)

o Kevin Sea (Incumbent)

Notice of Availability of Applications

Attachments:

13. APPROVAL OF MINUTES

13.1

December 12, 2023 Regular Meeting Minutes.

Draft Minutes

Attachments:

14. CONSENT ITEMS

14.1

MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT WITH SPEAKWRITE, LLC

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution, approve and authorize the City Manager or

designee to execute a Second Amendment to Professional Services

Agreement Number F001927 with SpeakWrite, LLC for police

transcription services to increase compensation by $75,000 for a not to

exceed amount of $170,000 and extend the time of performance

through June 30, 2027.

Attachments:

Resolution_Redline (uploaded 01.10.2024)

Resolution_Final (uploaded 01.10.2024)

14.2

14.3

14.4

RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF

NONSTANDARD MASTER SERVICES AGREEMENT WITH FLOCK

GROUP INC.

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) waive competitive bidding pursuant to

Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and

authorize the City Manager or designee to execute a non-standard

Master Services Agreement and all documents necessary to effect the

purchase for Automatic License Plate Recognition (ALPR) technology

from Flock Group Inc., Atlanta, Georgia in an amount not to exceed

$421,650.00 for an initial three-year term for software and hardware

with an optional two year renewal.

Attachments:

RESOLUTION - APPROVAL OF SECOND AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT WITH BUCKELEW

PROGRAMS FOR THE INRESPONSE PROGRAM

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution, approve and authorize the City Manager or

designee to negotiate and execute a Second Amendment to

Professional Services Agreement Number F002413A with Buckelew

Programs, a California non-profit corporation, Novato, California,

related to program implementation for the inRESPONSE program

extending the time of performance through January 31, 2027, and

increasing compensation per year by $280,499 for a total contract

amount not to exceed $3,463,563.

Attachments:

Exhibit A - Second Amendment

RESOLUTION - AGREEMENT FOR FIRST RESPONDER ADVANCED

LIFE SUPPORT SERVICES BETWEEN THE CITY OF SANTA ROSA

AND THE SONOMA COUNTY FIRE DISTRICT (THIS ITEM WAS

CONTINUED FROM THE DECEMBER 12, 2023 REGULAR

MEETING.)

RECOMMENDATION: It is recommended by the Fire Department that

the Council, by resolution, approve and authorize the City Manager to

negotiate and execute an Agreement with Sonoma County Fire District

for First Responder Advanced Life Support Services, for the City to

receive annual funding in the amount of $1,500,000 and future funding

for Emergency Medical Service system enhancements within the City of

Santa Rosa.

Attachments:

14.5

RESOLUTION - SOUTH SANTA ROSA SPECIFIC PLAN

PROFESSIONAL SERVICES AGREEMENT

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution, 1)

approve the Professional Services Agreement with 4Leaf, Inc. for public

engagement, planning, and environmental review services for a

two-year period to prepare the South Santa Rosa Specific Plan and

Environmental Impact Report in an amount not to exceed $1,000,000;

and 2) authorize the Chief Financial Officer to establish appropriations

of $1,200,000, with the source of funds being a $1,200,000 grant from

the Metropolitan Transportation Commission/Association of Bay Area

Governments

Attachment 1 - South Santa Rosa Specific Plan Study Area

Attachments:

Exhibit A - Professional Services Agreement with 4Leaf, Inc

14.6

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution,

approve an extension of Resolution No. 28839 which formally

proclaimed a local homeless emergency within Santa Rosa

Attachments:

14.7

RESOLUTION - CITY/COUNTY FUNDING AGREEMENT FOR

SAMUEL L. JONES HALL HOMELESS SHELTER FOR FISCAL YEAR

2023/2024 TO FISCAL YEAR 2025/2026 (THIS ITEM IS BEING

CONTINUED TO A DATE UNCERTAIN)

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution: 1)

approve an Agreement Between the City of Santa Rosa and the County

of Sonoma for Operational Funding at the Samuel L. Jones Hall

Homeless Shelter for 2023-24, 2024-25, and 2025-26 (Funding

Agreement) in the amount of $255,000 annually for a combined total

amount of $765,000; 2) authorize the Director of Housing and

Community Services to execute the Funding Agreement for the period

July 1, 2023 to June 30, 2026; and 3) increase appropriations for

revenue, transfers and expenditures in the amounts granted through the

Funding Agreement.

14.8

RESOLUTION - AUTHORIZING THE ACCEPTANCE AND

EXECUTION OF AGREEMENTS AND RELATED DOCUMENTS FOR

GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT

OF 2022 (AB 178) OR THE STATE OF CALIFORNIA BUDGET ACT

OF 2023 (SB 101)

RECOMMENDATION: It is recommended by the City Manager’s Office

and Transportation and Public Works Department that the Council: 1)

by resolution, accept a Building Forward Library Facilities Improvement

Program grant award from the State Library in the amount of

$979,942.00 for enhancements and expansion at the Northwest

Regional Library Branch; 2) by motion, authorize the City Manager or

designee to negotiate and execute all related agreements, documents

and any amendments thereto to receive such funds, including any

necessary cooperative funding agreement(s) between the City and

Sonoma County Library; and 3) by motion, increase appropriations for

revenue, transfers and expenditures in the amount of the grant.

Attachments:

14.9

RESOLUTION - ADOPTION OF ADDENDUM TO ROSELAND AREA/

SEBASTOPOL ROAD SPECIFIC PLAN AND ROSELAND AREA

ANNEXATION EIR FOR THE TRAFFIC SIGNALIZATION AT HEARN

AVENUE AND BURBANK AVENUE

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, adopt an

Addendum to the certified Roseland Area/Sebastopol Road Specific

Plan and Roseland Area Annexation Projects Final Environmental

Impact Report for the Traffic Signalization at Hearn Avenue and

Burbank Avenue Project.

Attachments:

Exhibit A- Traffic Signal Addendum

14.10

RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE

ORDER FOR THE PURCHASE OF FIVE (5) 2024 AWD DODGE

DURANGO PURSUIT VEHICLES

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution,

approve the issuance of a Purchase Order for the purchase of five (5)

2024 AWD Dodge Durango Pursuit vehicles utilizing the pricing from the

Sourcewell Cooperative Agreement Number 091521-NAF with National

Auto Fleet Group, Watsonville, California for a total amount not to

exceed $239,640.45.

Attachments:

Resolution_Redlined (Uploaded 01.10.2024)

Resolution_Final (Uploaded 01.10.2024)

Exhibit A - Vendor Proposal

14.11

RESOLUTION - WAIVER OF COMPETITIVE BID AND PURCHASE

AND INSTALLATION OF CAMERA EQUIPMENT FOR TRANSIT

FLEET FROM SEON DESIGN (USA) CORP.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Finance Department that the Council,

by resolution: 1) waive competitive bidding pursuant to Section

3-08.100(D); 2) approve issuance of a purchase order to Seon Design

(USA) Corp., a division of Safe Fleet, Bellingham, Washington, for

transit fleet camera equipment for a total not to exceed $325,000; and

3) authorize the City Manager or designee to execute all documents

necessary to purchase and provide for installation services, subject to

approval as to form by the City Attorney.

Attachments:

Attachment 1 - Proposal

14.12

RESOLUTION - APPROVAL OF FIFTH AMENDMENT TO GENERAL

SERVICE AGREEMENT F001847A UNIVERSAL PROTECTION

SERVICES, LP DBA ALLIED UNIVERSAL SECURITY SERVICES FOR

CITYWIDE SECURITY GUARD SERVICES

RECOMMENDATION: It is recommended by the Finance Department

that the Council, by resolution, approve the Fifth Amendment to General

Service Agreement Number F001847A with Universal Protection

Service, LP dba Allied Universal Security Services, Irvine, California for

a five-year extension and add services for City-wide security guard

services in the amount of $2,084,491.72, for a total not to exceed

$3,282,449.91, plus an increase to contingency for the Agreement in

the amount of $25,000, for a total contingency not to exceed amount of

$50,000.

Attachments:

14.13

RESOLUTION - THIRD AMENDMENT APPROVAL - BLANKET

PURCHASE ORDER 167129 WITH TARYK ROUCHDY DBA

INTERNATIONAL EFFECTIVENESS FOR TRANSLATION SERVICES

RECOMMENDATION: It is recommended by the Finance Department

that the Council, by resolution, approve the Third Amendment to

Blanket Purchase Order 167129 to add funding for the continuance of

service through June 2024 with Taryk Rouchdy dba International

Effectiveness, Corte Madera, CA for translation services in the amount

of $30,000, for a total amount not to exceed $130,000.

Attachments:

14.14

RESOLUTION - FOURTH AMENDMENT TO SERVICE AGREEMENT

NUMBER F001539 FOR GOVERNMENTJOBS.COM, INC. (DBA

“NEOGOV”)

RECOMMENDATION: It is recommended by the Human Resources and

Information Technology Departments that the Council, by resolution: 1)

ratify the Third Amendment to Service Agreement F001539 previously

approved by Council to authorize the signing of the amendment by the

Human Resources Director; 2) approve a Fourth Amendment to Service

Agreement F001539 with GOVERNMENTJOBS.COM, INC. (dba

“NEOGOV”) in the amount of $714,102.06 for a total contract amount of

$949,068.33; and 3) authorize the Human Resources Director to

execute the Fourth Amendment to Service Agreement F001539.

Attachments:

14.15

ORDINANCE INTRODUCTION - INCREASING THE MAYOR’S

MONTHLY SALARY BY $20, RETROACTIVE TO DECEMBER 14,

2022, TO CORRECT A CLERICAL ERROR IN ORDINANCE NO.

ORD-2022-018

RECOMMENDATION: It is recommended that Council introduce an

ordinance to increase the Mayor’s monthly salary from $2,200 to

$2,220, retroactively to December 14, 2022, to correct an inadvertent

clerical error in Ordinance No. ORD-2022-018, adopted on December

13, 2022, which set the Mayor’s salary below the amount required by

the City Charter.

Attachment 1 - Ordinance ORD-2022-018

Attachments:

Ordinance

15. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 19.

LATE CORRESPONDENCE

Late Correspondence (Uploaded 01-09-2024)

Late Correspondence (Uploaded 01-11-2024)

Attachments:

16. REPORT ITEMS - NONE.

17. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

17.1

PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2024-25

BUDGET PRIORITIES

BACKGROUND: The City Charter, Section 28(a), states that “…not

later than March 31st of each year and prior to any annual goal setting

meeting held by the Council, the Council shall hold a public hearing

seeking oral and written comment from the public on budget priorities

for the upcoming fiscal year.”

Public input is an important component to the preparation of the budget.

This public hearing also provides information to the City Council as they

establish and refine their Council Goals. In addition to this public

hearing, members of the public may provide comments or suggestions

at any time on the City’s website.

RECOMMENDATION: It is recommended by the Finance Department

that the Council hold a public hearing on budget priorities and consider

written and oral comments as part of future budget deliberations. No

action is necessary.