Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
APRIL 4, 2024  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, ON AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING R VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130,  
OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410  
1130.  
IN THE EVENT A BOARD MEMBER PARTICIPATES PURSUANT TO  
AB2449, THE CITY WILL ADHERE TO THE REQUIREMENTS OF THAT  
PROVISION.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
March 21, 2024 - Regular Meeting Minutes - DRAFT  
March 21, 2024 - Regular Meeting Minutes - DRAFT  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
2024 EARTH DAY EVENT IN COURTHOUSE SQUARE  
Staff will provide information on Santa Rosa’s annual Earth Day event  
taking place at the Courthouse Square on Saturday, April 20, from  
12pm-4pm. The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 4.3.2024)  
Attachments:  
Updated Presentation (Uploaded 4.4.2024)  
5.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 4.3.2024)  
Attachments:  
6. CONSENT ITEMS  
None.  
7. REPORT ITEMS  
7.1  
REPORT - CHANGE IN SCOPE CHANGE ORDER AND  
CONTINGENCY INCREASE FOR LAGUNA TREATMENT PLANT  
CHILLERS AND CLIMATE CONTROL UPGRADES AT  
ADMINISTRATION AND ANNEX BUILDING, CONTRACT NO. C02105  
BACKGROUND: This motion will approve a change in scope change  
order, pursuant to Council Policy No. 100-07, Authorization of Contract  
Change Orders on Public Works Contracts, to perform additional  
programmable logic controller (PLC) upgrades and an increase of  
$90,000 in the contingency amount for the Laguna Treatment Plant  
Chillers and Climate Control Upgrades at Administration and Annex  
Building Project, Contract No. C02105 (Project). The proposed change  
in scope change order is for PLC upgrades to the laboratory facility  
within the Administration Building, located outside the physical working  
limits and beyond the work scope of Contract No. C02105 with a cost  
proposal of $51,992.62. The additional $38,007.38 will provide means  
to perform additional minor repairs of ancillary HVAC piping (valued at  
$11,890.13) and replenish the contingency balance in the amount of  
$26,117.25 should additional unforeseeable work be required to  
complete the Project.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, approve a change in scope change order,  
pursuant to Council Policy No. 100-07, and a contingency increase of  
$90,000 for Construction Contract No. C02105 Laguna Treatment Plant  
Chillers and Climate Control Upgrades at Administration and Annex  
Building, for a total contract amount of $1,268,841.60.  
Staff Report  
Attachments:  
Attachment 1 - Site Map  
Attachment 2 - Council Policy No. 100-07  
Presentation (Uploaded 4.3.2024)  
7.2  
REPORT - APPROVAL OF PROFESSIONAL SERVICES  
AGREEMENT - ENGINEERING DESIGN - LAGUNA TREATMENT  
PLANT ELECTRICAL INFRASTRUCTURE IMPROVEMENTS  
PROJECT  
BACKGROUND: This motion will approve a Professional Services  
Agreement (PSA) with Hazen and Sawyer to provide engineering  
design for the Laguna Treatment Plant Electrical Infrastructure  
Improvements Project, for a total authorized amount of $2,552,847.  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee of the Board, the Transportation and Public Works  
Department and Santa Rosa Water that the Board of Public Utilities  
(Board), by motion, approve a Professional Services Agreement with  
Hazen and Sawyer to provide engineering design for the Laguna  
Treatment Plant Electrical Infrastructure Improvements Project, for a  
total authorized amount of $2,552,847.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - PSA with Hazen and Sawyer  
Presentation (Uploaded 4.3.2024)  
7.3  
REPORT - FY 2024/25 WATER, LOCAL WASTEWATER, REGIONAL  
REUSE AND STORM WATER AND CREEKS OPERATING AND  
MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE  
BUDGET AND ALLOCATION OF COSTS - RECOMMENDATION TO  
CITY COUNCIL  
BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s  
Water, Wastewater, Regional Reuse and Storm Water and Creeks  
enterprise funds under the general policy authority and direction of the  
Board of Public Utilities (BPU) per the City Charter. The BPU annually  
recommends proposed fiscal year water, wastewater, regional reuse  
and Storm Water and Creeks budgets to the City Council to be included  
in the annual City budget adoption.  
RECOMMENDATION: It is recommended by Santa Rosa Water, the  
SubRegional Technical Advisory Committee, and the Board of Public  
Utilities Budget Subcommittee that the Board of Public Utilities, by  
resolution, recommend that the City Council approve the 2024/25  
Water, Local Wastewater, Regional Reuse and Storm Water and  
Creeks Operating and Maintenance, Capital Improvement, and Debt  
Service Budgets and resulting cost allocations.  
Staff Report  
Attachments:  
Resolution  
Presentation (Uploaded 4.3.2024)  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
11. SUBCOMMITTEE REPORTS  
12. BOARD MEMBER REPORTS  
13. DIRECTORS REPORTS  
14. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.