Attachments:

Exhibit A - MOU - First Amendment

13.2

RESOLUTION - ACCEPTANCE, APPROVAL OF AN AGREEMENT,

AND APPROPRIATION OF FUNDS FROM THE COUNTY OF

SONOMA MEASURE O FOR THE INRESPONSE PROGRAM

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) accept funding from the County of

Sonoma in the amount of $514,440 to support program operations over

the past fiscal year; 2) approve and delegate authority to the City

Manager to negotiate and execute an agreement with the County and

any related documents required for receiving such funds and for

clarifying roles and responsibilities of County personnel participating in

the inRESPONSE program; and 3) appropriate the amount of $514,440

for the County Measure O funding.

Attachments:

13.3

RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICE

AGREEMENT NUMBER F002624 WITH ODP BUSINESS

SOLUTIONS, LLC FOR A STORAGE AREA NETWORK (SAN)

UPDATE

RECOMMENDATION: It is recommended by the Information

Technology Department and the Police Department that the Council, by

resolution, approve and authorize the City Manager to execute the First

Amendment to Professional Services Agreement Number F002624 with

ODP Business Solutions, LLC, Boca Raton, Florida, for the

replacement of the Police Department’s Storage Area Network (SAN) in

an amount of $197,524.00 for a total contract amount not to exceed

$358,024.33.

Attachments:

13.4

RESOLUTION - COOPERATIVE PURCHASE WITH MOTOROLA

SOLUTIONS FOR POLICE RADIO EQUIPMENT

RECOMMENDATION: It is recommended by the Finance and Police

Department that the Council, by resolution, approve the cooperative

purchase agreement for Motorola communication equipment with

Motorola Solutions of San Diego, CA in an amount not to exceed

$799,782.54 to purchase LTE cellular capable radios and software.

Attachments:

13.5

RESOLUTION - EXTENSION OF AGREEMENT NO. F002154 WITH

SONIC, LLC FOR INTERNAL INTERNET CONNECTIVITY AND

PUBLIC WIFI IN COURTHOUSE SQUARE AND RAILROAD SQUARE

RECOMMENDATION: It is recommended by the Information

Technology Department that the Council, by resolution, approve a five

(5) year extension of Agreement No. F002154 with Sonic LLC, Santa

Rosa, CA, in the amount of $108,840 with one 5-year renewal option

not to exceed $115,000, plus an additional $10,000 contingency, for a

total cumulative contract amount not to exceed $313,040.

Attachments:

Attachment 1 - Amendment

13.6

RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES

AGREEMENT WITH SAGE RENEWABLE ENERGY, INC, DBA NV5

GLOBAL, INC., FOR THE DEVELOPMENT OF THE CITYWIDE

ELECTRIC VEHICLE INFRASTRUCTURE MASTER PLAN

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and Santa Rosa Water that the Council, by

resolution, approve the Professional Services Agreement with Sage

Renewable Energy Consulting, Inc., DBA NV5 Global, Inc., in an

amount not to exceed $370,000, to complete the Citywide Electric

Vehicle Infrastructure Master Plan.

Attachments:

Exhibit A - Professional Services Agreement with Sage Ren

13.7

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution,

approve an extension of Resolution No. 28839 which formally

proclaimed a local homeless emergency within Santa Rosa.

Attachments:

13.8

RESOLUTION - APPROVAL OF INFILL INFRASTRUCTURE GRANT

-CATALYTIC QUALIFYING INFILL AREA PROGRAM APPLICATION

AND DELEGATION OF AUTHORITY TO ACCEPT AND EXECUTE

GRANT DOCUMENTS FOR PROGRAM

RECOMMENDATION: It is recommended by the Transportation and

Public Works Departments that the Council, by resolution, 1) approve

and ratify City staff’s submittal of an application to the California

Department of Housing and Community Development for the Infill

Infrastructure Grant Catalytic Qualifying Infill Area Program in an

amount not to exceed $9,530,057 (“Program Award”) for purposes of

predevelopment construction activities for downtown City surplus sites;

2) authorize and direct the City Manager or designee to accept and

incur an obligation for the Program Award and to enter into, execute,

and deliver an STD 213, Standard Agreement (the “Standard

Agreement”), and any and all other documents required or deemed

necessary or appropriate to secure the Program Award and to

participate in the Program; and 3) appropriate grant funds received to a

project key to be established by the Chief Financial Officer.

Attachments:

13.9

RESOLUTION - SERVICE CONTRACT WITH THE SANTA ROSA

CITY SCHOOL DISTRICT TO PROVIDE SUMMER PROGRAMS FOR

YOUTH

RECOMMENDATION: It is recommended by the Recreation and Parks

Department that Council, by resolution: 1) approve and authorize the

City Manager or designee to negotiate, execute and administer, subject

to approval as to form by the City Attorney, a service contract with

Santa Rosa City School District for the Recreation and Parks

Department to provide services for summer youth programs; and 2)

authorize the Chief Financial Officer to increase appropriations in

revenue and expenditures by the approved contract award.

Attachments:

13.10

RESOLUTION - AMENDMENT TO THE FISCAL YEAR 2023-24

ADOPTED BUDGET AND APPROPRIATION OF $1,850,000 FROM

THE GENERAL FUND RESERVES NECESSARY TO PAY THE

CITY’S PORTION OF THE SETTLEMENT IN BAY CITIES PAVING &

GRADING, INC. V. CITY OF SANTA ROSA, SONOMA COUNTY

SUPERIOR COURT CASE NO. SCV-265333

RECOMMENDATION: It is recommended by the City Attorney’s Office

and Finance Department that the Council, by resolution, amend the

Fiscal Year 2023-24 adopted budget, increasing appropriations in the

amount of $1,850,000 from unassigned General Fund reserves to fund

the City’s $2,750,000 portion of the settlement in the matter of Bay

Cities Paving & Grading, Inc. v. City of Santa Rosa, Sonoma County

Superior Court Case No. SCV-265333.

Attachment 1 - Settlement Agreement

Attachments:

Late Correspondence (Uploaded 04-16-2024)

13.11

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING ORDINANCE

1544 TO CONVERT RILEY STREET BETWEEN FIFTH STREET AND

SEVENTH STREET FROM A ONE-WAY STREET TO A TWO-WAY

STREET

RECOMMENDATION: This ordinance, introduced at the April 9, 2024,

Regular Meeting by a 7-0-0 vote, amends Ordinance 1544 to convert

Riley Street between Fifth Street and Seventh Street from a one-way

street to a two-way street.

Ordinance

Attachments:

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 18.

LATE CORRESPONDENCE

Attachments:

15. REPORT ITEMS

15.1

REPORT - ANNUAL PUBLIC RECORDS REQUESTS REPORTS 2022

& 2023

BACKGROUND: Santa Rosa City Code Chapter 1-10 Open

Government, Article 3 requires the City Clerk, acting as the public

records coordinator, to prepare an annual report of all public records

requests submitted. “The report shall, at a minimum, identify the total

number of requests, nature of the requests, number of requests fulfilled,

number of requests unfilled, and the reason they were not filled.” This

report fulfills this annual requirement.

RECOMMENDATION: It is recommended by the City Clerk’s Office that

the Council, by motion, accept the 2022 and 2023 Annual Public

Records Requests Reports and provide direction on how future reports

should be presented to City Council.

Attachment 1 - CC Chapter 1-10 Open Government

Attachments:

Attachment 2 - 2014 Open Government Task Force Report

Attachment 3 - 2022 Annual PRR Report

Attachment 4 - 2023 Annual PRR Report

15.2

REPORT - APPROVAL OF THE PRELIMINARY FY 2024/25

REGIONAL WATER REUSE SYSTEM OPERATING AND

MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE

BUDGET AND ALLOCATION OF COSTS

BACKGROUND: The Regional Water Reuse System, managed by

Santa Rosa Water, serves five member agencies - Santa Rosa,

Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park

Sanitation District, each hereinafter referred to as “User Agency” or

collectively as “User Agencies.” The Operating Agreement (Agreement)

between the User Agencies requires that Santa Rosa Water annually

prepare a Preliminary Budget and Allocation of Costs for the Regional

Water Reuse System and notify the User Agencies of these costs by

May of each year. The Board of Public Utilities annually recommends

the proposed fiscal year Preliminary Budget and Allocation of Costs for

the Regional Water Reuse System to the City Council to be included in

the annual City budget adoption. The Regional Operations and

Maintenance (O&M) Fund budget request is $47,769,055 ($47,559,615

was the initial amount published on the April 4, 2024 Preliminary

agenda), the Regional cash-funded Capital Improvement Program

(CIP) is $11,000,000, and the Regional debt service due is

$21,673,172.

RECOMMENDATION: It is recommended by Santa Rosa Water, the

Subregional Technical Advisory Committee, and the Board of Public

Utilities that the Council, by resolution, approve the Preliminary Fiscal

Year 2024/25 Regional Water Reuse System Operating and

Maintenance, Capital Improvement, and Debt Service Budget and

Allocation of Costs for the purpose of notifying the Regional Water

Reuse User Agencies of their allocation of such costs by May 2024.

Staff Report (Updated 04-10-2024)

Attachments:

Resolution (Updated 04-10-2024)

Presentation (Updated 04-10-2024)

15.3

REPORT - APPROVAL OF INVESTMENT POLICY STATEMENT FOR

PEMHCA SECTION 115 TRUST AND APPROPRIATION OF INITIAL

FUNDING (THIS ITEM IS BEING CONTINUED TO THE MAY 21,

2024, REGULAR MEETING)

BACKGROUND: The City currently has a Section 115 trust to pre-fund

pension expenses with PFM Asset Management LLC (PFMAM) serving

as Trust Administrator, and Principal Bank serving as Trustee, the City

will utilize this existing agreement for the PEMHCA Trust, with a new

account being created.

RECOMMENDATION: It is recommended by the Finance Department

that the Council, by resolution: 1) authorize the Chief Financial Officer

with the authority to execute necessary documents for the adoption of

the Investment Policy Statement for City of Santa Rosa Section 115

Trust Public Employees Medical and Hospital Health Care Act

(PEMHCA) Other Post Employment Benefit (OPEB) Fund; and 2)

approve an initial deposit of $12,281,000 from the OPEB Fund and

increase appropriations accordingly for the purpose of pre-funding

PEMHCA OPEB expenses.

16. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

16.1

PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE 2024 - 2027

CONSOLIDATED PLAN, FISCAL YEAR 2024/2025 ACTION PLAN,

AND THE 2024 FAIR HOUSING PLAN TO THE U.S. DEPARTMENT

OF HOUSING AND URBAN DEVELOPMENT

BACKGROUND: The proposed action will authorize submittal of the

three-year 2024 - 2027 Consolidated Plan, the Fiscal Year 2024/2025

Action Plan (Plans) and the 2024 Fair Housing Plan to the U.S.

Department of Housing & Urban Development (HUD). HUD requires

submittal of the Consolidated Plan and Annual Action Plan so that the

City can receive federal housing and community development funds in

the form of Community Development Block Grant (CDBG), HOME

Investment Partnership (HOME), and Housing Opportunities for

Persons with AIDS (HOPWA) grants.

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution: (1)

authorize submittal of the 2024 - 2027 Consolidated Plan, the Fiscal

Year 2024/2025 Action Plan, and the 2024 Fair Housing Plan to the

U.S. Department of Housing & Urban Development (HUD); and (2)

authorize the City Manager to execute any forms or documents required

by HUD to implement the 2024 - 2027 Consolidated Plan, the Fiscal

Year 2024/2025 Action Plan and 2024 Fair Housing Plan.

Resolution - Consolidated Plan, Action Plan and the 2024 F

Attachments:

Exhibit A - Consolidated Plan Executive Summary

Exhibit B - Fair Housing Plan Executive Summary

Public Hearing Notice

16.2

PUBLIC HEARING - TEFRA PUBLIC HEARING AND ISSUANCE OF

REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE

AUTHORITY IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO

EXCEED $20 MILLION FOR VIGIL LIGHT SENIOR APARTMENTS -

1945 LONG DRIVE

BACKGROUND: Vigil Light Senior Apartments, L.P (“Borrower”) has

selected the California Municipal Finance Authority (“CMFA”), a

joint-powers authority of which the City is a member, to be the issuer of

multifamily housing revenue bonds for Vigil Light Senior Apartments, 49

rental units, located at 1945 Long Drive ( “Project”), in an aggregate

principal amount not to exceed $20 million to finance and refinance the

acquisition, rehabilitation, development, and equipping of the Project,

and has requested that the City Council conduct a public hearing in

accordance with the Tax Equity and Fiscal Responsibility Act

(“TEFRA”) and Internal Revenue Code of 1986, as amended. A public

hearing is required to provide a reasonable opportunity for interested

individuals to express their views, orally or in writing, on the proposed

issue of bonds and the location and nature of the proposed project to

be financed. All financial obligations of the bond issuance are the

responsibility of the Borrower.

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council: 1) conduct a public

hearing under the requirements of the Tax Equity and Fiscal

Responsibility Act and the Internal Revenue Code of 1986, as

amended; and 2) by resolution, approve the issuance of tax exempt

multifamily housing revenue bonds by the California Municipal Finance

Authority in an aggregate principal amount not to exceed $20 million to

finance and refinance the acquisition, rehabilitation, development, and

equipping of Vigil Light Senior Apartments, 1945 Long Drive within the

City of Santa Rosa.

Attachment 1 - Locational Graphic

Attachments:

Attachment 2 - TEFRA Request