City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
FEBRUARY 22, 2022  
1:30 P.M. - CLOSED SESSION (HYBRID VIA IN-PERSON AND ZOOM)  
4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM)  
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE  
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF  
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS  
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY  
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (MASK AND SOCIAL DISTANCING REQUIREMENTS WILL  
BE OBSERVED), VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715, OR BY  
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW.  
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,  
AT&T U-VERSE CHANNEL 99, AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting via Zoom,  
In-Person from Council Chamber, or submitted in advance by 5:00 pm,  
the Monday before the City Council Meeting via e-mail at  
cc-comment@srcity.org, or recorded voice message at 707-543-3005.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by signing up with the  
Administrator in Council Chamber (in lieu of Speaker Card), by accessing the  
meeting through the Zoom link, or by dial-in at the time an Agenda Item is  
discussed during the City Council Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advanced Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the City  
Council, please send to: cc-comment@srcity.org by 5:00 p.m., Monday,  
February 21. Identify in the subject line of your e-mail the Agenda Item  
Number on which you wish to comment, provide your name in the body of the  
e-mail and your comment. Please limit your e-mail to approximately 400 words  
(which is a speaking rate of 133 words per minute).  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-3005 by 5:00 p.m., Monday, February  
21. State your name, the Agenda Item Number(s) on which you wish to  
comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE  
NUMBER OR PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL  
BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.  
E-mail public comments received by the deadline will be distributed to City  
Council members and uploaded to the agenda prior to the start of the City  
Council Meeting for public access. Recorded voice message public comments  
will be played during the meeting at the time the item is heard.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed three minutes. Speakers who do not have an opportunity to speak  
during this time will be allowed to make public comment under Agenda Item  
17.  
1:30 P.M. (HYBRID VIA IN-PERSON AND ZOOM)  
1. CALL TO ORDER AND ROLL CALL  
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
2.1  
2.2  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 625 and 637 3rd Street, Santa Rosa APN 009-013-011 &  
-012  
Agency Negotiator: Jill Scott, Real Property Manager  
Under Negotiations: Price and terms of Sale or Ground Lease.  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: APN’s 043-191-021; 043-200-010 1130 Hearn Avenue and 0  
Pebblecreek, Santa Rosa  
Agency Negotiator: Jill Scott, Real Property Manager  
Negotiating Parties: Judith Peletz Trust, et al.  
Under Negotiations: Price and terms of payment.  
2.3  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 980 Hearn Avenue, Santa Rosa, CA. APN 043-191-019  
Agency Negotiator: Jill Scott, Real Property Negotiator  
Negotiating Parties: 980 Hearn - Turnkey Deals, LLC  
Under Negotiations: Price and terms of payment.  
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
3. STUDY SESSION - NONE.  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)  
4. ANNOUNCEMENT OF ROLL CALL  
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
6. PROCLAMATIONS/PRESENTATIONS - NONE.  
7. STAFF BRIEFINGS  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
7.1  
7.2  
COVID-19 RESPONSE UPDATE  
This will be a standing item on the agenda. No action will be taken  
except for possible direction to staff.  
GLASS FIRE PUBLIC INFRASTRUCTURE RECOVERY UPDATE  
(CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA)  
Staff will provide an update for City Council on the status of repairs to  
the public infrastructure from the 2020 Glass Fire.  
Presentation  
Attachments:  
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
10.1.1 Council Subcommittee Reports  
10.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
10.1.4 Association of Bay Area Governments (ABAG)  
10.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
10.1.6 Sonoma Clean Power Authority (SCPA)  
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
10.1.8 Groundwater Sustainability Agency (GSA)  
10.1.9 Home Sonoma County (HSC)  
10.1.10 Renewal Enterprise District (RED)  
10.1.11 Public Safety Subcommittee  
10.1.12 Other  
11. APPROVAL OF MINUTES  
11.1  
January 25, 2022, Regular Meeting.  
Draft Minutes  
February 8, 2022, Special Meeting.  
Attachments:  
11.2  
Draft Minutes  
Attachments:  
12. CONSENT ITEMS  
12.1  
MOTION - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR  
PROPOSALS FOR THE FIRE DAMAGED ROADWAY RESILIENCY  
IMPROVEMENTS PROJECT  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, approve the use  
of the Design-Build procurement method as in the best interest of the  
City and authorizing issuance of a Request for Proposals for the Fire  
Damaged Roadway Resiliency Improvements Project.  
Staff Report  
Attachments:  
Attachment 1 - Area Map  
Presentation  
12.2  
RESOLUTION - CONTRACT AWARD - SIX FIRE DAMAGED PARKS -  
RECOVERY  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) award  
Contract No. C02248., Six Fire Damaged Parks - Recovery, in the  
amount of $1,471,254.00 to the lowest responsible bidder, Oak Grove  
Construction Co., Inc., of Petaluma, California; 2) approve a 10%  
contract contingency, and authorize a total contract amount not to  
exceed $1,618,379.40; and 3) authorize the appropriation of  
$1,675,000.00 from the General Fund reserves for the Six Fire  
Damaged Parks - Recovery project, and increase General Fund federal  
and state grant revenue by a total of $1,675,000.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Summary of Bids  
Resolution  
Presentation  
13. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 17.  
Voice message public comments received for non-agenda items may be  
played under Agenda Item 13 or at Item 17. Recorded public comments are  
limited to 3 minutes to mirror in-person meeting protocols.  
14. REPORT ITEMS  
14.1  
REPORT - RECOMMENDATIONS FOR HOMELESS SERVICES  
PROVIDERS AND OPERATOR OF THE SAMUEL L. JONES HALL  
HOMELESS SHELTER FOR FISCAL YEAR 2022/2023  
BACKGROUND: Following a study session on November 9, 2021,  
Council directed staff to issue a Request for Proposals (RFP) for the  
provision of homeless services. The RFP was released on November  
15, 2021 with a due date of December 20, 2021 and sought proposals  
from qualified and experienced organizations to provide homeless  
services and for operation of the City-owned Samuel L. Jones Hall  
Homeless Shelter (SJH) for the upcoming Fiscal Year 2022/2023. A  
total of seven proposals were received: three for SJH (competitive) and  
four for homeless services from providers which currently contract with  
the City (non-competitive). Based on the review and scoring of the  
proposals by an evaluation committee, the proposal submitted by  
Catholic Charities of the Diocese of Santa Rosa (Catholic Charities) for  
operation of SJH was the highest scoring. The evaluation committee  
also reviewed and scored the four proposals for homeless services (3  
proposals from Catholic Charities and 1 from YWCA Sonoma County)  
and recommends that the City continue with these providers. Subject to  
Council direction, staff will return with agreements for these programs  
for Council consideration prior to the start of Fiscal Year 2022/2023 to  
include a budget, scope of work, and reporting requirements. Funding  
recommendations will not be made as part of this agenda item.  
RECOMMENDATION: It is recommended by the City Manager’s Office  
that the Council, by resolution: 1) approve Catholic Charities of the  
Diocese of Santa Rosa for the provision of City-sponsored homeless  
services for the following programs - Homeless Services Center, Family  
Support Center, and Homeless Outreach Services Team; 2) approve  
YWCA Sonoma County for the provision of City-sponsored homeless  
services via operation of its Safe House Shelter program; 3) approve  
Catholic Charities of the Diocese of Santa as the operator of the  
Samuel L. Jones Hall Homeless Shelter; and 4) direct staff to prepare  
agreements for these programs for Council consideration for the initial  
period July 1, 2022 to June 30, 2023 (Year 1) and continuing for up to  
five years total (Fiscal Year 2022/2023 to Fiscal Year 2026/2027) on a  
conditional basis subject to contractor performance and funding  
availability.  
Staff Report  
Attachment 1  
Resolution  
Attachments:  
Presentation  
14.2  
REPORT - DIVERSITY OF CITY COUNCIL BOARDS, COMMISSIONS,  
AND COMMITTEES (CONTINUED FROM THE FEBRUARY 1, 2022  
AGENDA)  
BACKGROUND: City Charter Section 11, Participation and Diversity in  
Boards and Commissions, requires that the Council issue an annual  
written report, to be discussed in public session, regarding its  
appointments to boards, commissions, and committees. The report  
shall contain, but is not limited to, the total number of appointments in a  
given year, the total number applications in a given year, and relevant  
diversity information including geographic and ethnic diversity.  
RECOMMENDATION: It is recommended by the City Clerk’s Office that  
the Council, by motion, accept the Annual Reports of Diversity of City  
Council Appointees for the years 2018 through 2021 and provide  
feedback to staff on future reports.  
Staff Report  
Attachments:  
Attachment 1 - 2018 Diversity Report  
Attachment 2 - 2019 Diversity Report  
Attachment 3 - 2020 Diversity Report  
Attachment 4 - 2021 Diversity Report  
Attachment 5 - SEED Definitions Overview  
Presentation (Uploaded 2-22-2022)  
14.3  
REPORT - TUBBS FIRE PUBLIC INFRASTRUCTURE RECOVERY  
UPDATE AND FUNDING PLAN  
BACKGROUND: Staff will provide Council with a status update on the  
completion of public infrastructure projects helping the city continue its  
recovery from the devastating 2017 Tubbs Fire. In addition, staff will  
outline how Community Development Block Grant - Disaster Recovery  
funds from the United States Department of Housing and Urban  
Development, Emergency Relief funds from the Federal Highway  
Administration and PG&E Settlement funds will be used to deliver many  
of these critical infrastructure projects. Lastly, the Council will be asked  
to appropriate the PG&E Settlement funds to allow project development  
and construction to proceed.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and the Finance Departments that the Council receive the  
Tubbs Fire Public Infrastructure Recovery update and by resolution: 1)  
approve the recommended PG&E Settlement fund projects; 2)  
appropriate PG&E Settlement funds to the respective project accounts;  
and 3) delegate authority to the Assistant City Manager to shift funds  
between the approved projects as needed to cover actual costs.  
Staff Report  
Attachments:  
Attachment 1 - Recovery Project Status  
Attachment 2 - Project Descriptions  
Resolution  
Presentation  
15. PUBLIC HEARINGS - NONE.  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
16. WRITTEN COMMUNICATIONS - NONE.  
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 13. Each speaker will  
be allowed three minutes.  
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
19. ADJOURNMENT OF MEETING  
20. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
20.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action.  
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This  
ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace  
a culture of open government to ensure public trust, engage the community, and establish a system of  
transparency, public participation, and collaboration. To view a full version of the Open Government  
Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government  
Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.