Hybrid - See Agenda for

Participation Information

City Council Chamber

100 Santa Rosa Avenue

City of Santa Rosa

BOARD OF PUBLIC UTILITIES

REGULAR MEETING AGENDA AND

SUMMARY REPORT

MARCH 17, 2022

PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE

RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF

SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS

MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY

DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA

ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL

BE OBSERVED), OR VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/83164862924, OR BY

DIALING 877-853-5257 AND ENTER WEBINAR ID: 831 6486 2924

THE MEETING WILL ALSO BE LIVE STREAMED AT

HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.

CLICK ON THE "IN PROGRESS" LINK TO VIEW.

THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,

AT&T U-VERSE CHANNEL 99, AND AT

HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

The public attending in person or accessing the meeting through the

Zoom link will be able to provide public comment on agenda items at the

time an agenda item is discussed during the Board of Public Utilities

Meeting.

Public Comment may also be submitted via e-mail at

bpu-comment@srcity.org

or recorded voice message at 707-543-4224.

Deadlines and additional instruction for public comment are set forth

below. The City of Santa Rosa has postponed many non-essential

meetings until further notice. We appreciate your patience and

willingness to protect the health and wellness of our community. If you

have any questions regarding this meeting, please contact Roberta Atha

at ratha@srcity.org.

1:30 PM - HYBRID VIA IN-PERSON AND ZOOM

1. CALL TO ORDER AND ROLL CALL

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

4.1

March 3, 2022 - Regular Meeting Minutes.

March 3, 2022 - Regular Meeting Minutes

Attachments:

5. STAFF BRIEFINGS

5.1

SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY

UPDATE

The Sustainable Groundwater Management Act (SGMA) requires some

groundwater basins, including the Santa Rosa Plain subbasin, to form

Groundwater Sustainability Agencies (GSAs) to sustainably manage the

groundwater basin. SGMA also required GSAs to develop and submit a

Groundwater Sustainability Plan (GSP) by January 2022. The City of

Santa Rosa is a member of the Santa Rosa Plain GSA. Staff will

provide the Board with an update on the current activities of the Santa

Rosa Plain GSA, including the development of a long-term fee structure

for implementation of the GSP. The Board may discuss this item and

give direction to staff.

Presentation (added 3/16/22)

Attachments:

5.2

WATER SUPPLY UPDATE

Staff will update the Board on water supply issues. The Board may

discuss this item and give direction to staff.

Presentation (added 3/16/22)

Attachments:

6. CONSENT ITEMS - NONE.

7. REPORT ITEMS

7.1

REPORT - SONOMA WATER 2022/23 WATER TRANSMISSION

BUDGET AND RATE INCREASE

BACKGROUND: The City of Santa Rosa purchases approximately 90%

of the water supplied to our customers from Sonoma Water. Sonoma

Water is proposing to raise the wholesale rate of water by 6.06% from

$1,000.46 to $1,061.04 per acre foot.

There is a Water Advisory Committee (WAC) made up of elected

officials of each of the prime contractors to the Sonoma Water

wholesale water. The WAC is an advisory committee to the Sonoma

Water Board of Directors. The City’s WAC Representative is Council

Member Natalie Rogers. On April 4, 2022, the WAC is scheduled to

vote on whether or not to recommend the Sonoma Water budget and

proposed rate increase for approval of the Sonoma Water Board of

Directors.

The Technical Advisory Committee (TAC) is made up of technical staff

of each of the prime contractors to Sonoma Water’s wholesale water.

The TAC provides technical analysis and recommendations to the

WAC.

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities consider Sonoma Water’s budget and proposed

water rate increase and, by motion, make a recommendation to the City

Council regarding Council’s direction to its Water Advisory Committee

(WAC) representative for the WAC vote on April 4, 2022.

Staff Report

Attachments:

Attachment 1_Draft Sonoma Water Budget

Presentation (added 3/16/22)

7.2

REPORT - WATER DEMAND OFFSET POLICY, FEE STUDY, AND

FEES

BACKGROUND: The City of Santa Rosa is required by California State

Law to prepare an Urban Water Management Plan (UWMP) and Water

Shortage Contingency Plan (Shortage Plan) every five years to assess

the adequacy and reliability of water supplies for current and future

needs as well as plan for and detail how the City will respond to various

levels of water supply shortage. On November 18, 2021, the BPU

unanimously approved a resolution recommending the City Council

adopt the Water Demand Offset (WDO) Policy, WDO Fee Study, and

WDO Fees which have been developed to implement the City’s

Shortage Plan requirement that new construction must offset water

demand during water shortage emergencies that require very restrictive

water allocations (water rationing) by the City’s existing customers. Staff

will present information that was prepared in response to the City

Council’s request, at the meeting on November 30, 2021, for more

information, including additional analysis and information regarding

alternatives.

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities, after receiving an additional briefing, reaffirm

by motion the November 18, 2021 recommendation that the City

Council (1) adopt the Water Demand Offset (WDO) Policy, (2) adopt the

WDO Fee Study, (3) adopt the WDO Fees, and (4) authorize the WDO

Fees to be adjusted on an annual basis to account for inflation at the

beginning of the calendar year (January 1) starting in 2023, using the

Engineering News Record’s 20-Cities CCI (20-cities CCI).

Staff Report

Attachments:

Attachment 1 - WDO Policy-redline

Attachment 2_Water Demand Offset Fee Study

Presentation (added 3/16/22)

7.3

REPORT - CONTINGENCY INCREASE - NORTH TRUNK SEWER

REPLACEMENT-MENDOCINO AVE TO TERRA LINDA DR

BACKGROUND: The North Trunk Sewer Replacement Project

addresses the lack of accessibility to the existing north trunk sewer

main for routine maintenance, and environmental risks associated with

its proximity to an existing watercourse. The project will relocate

approximately 1,950 feet of existing 12-inch and 15-inch vitrified clay

pipe (VCP) sewer main that is located adjacent to Paulin Creek, and

approximately 1,350 feet of existing 15-inch reinforced concrete pipe

(RCP) located in Mendocino and Lomitas Ln. The project also includes

installing approximately 1,866 linear feet of 8-inch water main in various

parts of Chanate Road, Lomitas Ave and Lomitas Lane to both increase

and upgrade the existing water system and provide separation from the

new sewer main.

The existing 8-inch diameter Asbestos Cement Pipe (ACP) water line

experienced at least 3 failures during the installation of the North Trunk

Sewer Main project. Upon further review, the City’s Asset Management

Team concluded that leaving the existing ACP in place poses an

unacceptable risk of future failures and thus should be replaced. Work

includes installing 1,400 linear feet of 8-inch ductile iron water main on

Chanate Road between Belvedere Way and Terra Linda Drive,

abandoning the existing 8-inch ACP and restoring surface conditions.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by resolution, approve a new contingency amount

increase of $1,650,000.00 for the North Trunk Sewer

Replacement-Mendocino Ave to Terra Linda Dr project, for a total

contract amount of $12,386,570.04.

Staff Report

Attachments:

Attachment 1_Location Map

BPU Resolution No. 1288

Presentation (added 3/16/22)

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Public Comment may be submitted via e-mail or recorded voice message.

Live Public Comment: Members of the public can provide comment on an

agenda item in-person from the Council Chamber, by accessing the meeting

through the Zoom link, or by dial-in at the time an agenda item is discussed

during the Board of Public Utilities Meeting. Go to

https://srcity.org/virtualparticipation for more information.

Advance Public Comment:

E-mail Public Comment: To submit an e-mailed public comment to the Board

of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,

Wednesday, March 16. Identify in the subject line of your e-mail the agenda

item number(s) on which you wish to comment, provide your name in the body

of the e-mail and your comment. These comments will be e-mailed to all

Board Members, will be posted to the agenda documents on-line, and be

made part of the archive packet.

Recorded Voice Message Public Comment: To submit a voice message

public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, March

16. State your name, the agenda item number(s) on which you wish to

comment, and your comment. Recordings will be limited to 3 minutes.

Recorded comments may be played at the time that the agenda item is

discussed during the Board Meeting.

Recorded public comments on public hearing items may be played at the time

when the hearing is opened.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

12. BOARD MEMBER REPORTS

13. DIRECTORS REPORTS

14. ADJOURNMENT OF MEETING

The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,

please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water

Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at

(707) 543-4266 (TTY Relay at 711) or ratha@srcity.org. Requests should be submitted as far in advance as possible, but no

later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at

http://srcity.org.