Hybrid Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
NOVEMBER 17, 2022  
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE  
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF  
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS  
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY  
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL  
BE OBSERVED), OR VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY  
DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN  
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
The public attending in person or accessing the meeting through the  
Zoom link will be able to provide public comment on agenda items at the  
time an agenda item is discussed during the Board of Public Utilities  
Meeting.  
Public Comment may also be submitted via e-mail at  
bpu-comment@srcity.org  
or recorded voice message at 707-543-4224.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Dina Manis at dmanis@srcity.org.  
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM  
1. CALL TO ORDER AND ROLL CALL  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
4.1  
November 3, 2022 - Regular Meeting Minutes.  
November 3, 2022 - Regular Meeting Minutes  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
5.2  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Presentation (Uploaded 11-16-2022)  
Attachments:  
PROJECT LABOR AGREEMENT OVERVIEW  
On October 25, 2022 the Santa Rosa City Council adopted a Project  
Labor Agreement policy to integrate the use of Project Labor  
Agreements in the City’s Capital Improvement Program. Staff will  
provide an overview of the new Project Labor Agreement Policy,  
including information on the definition of Project Labor Agreements and  
details on the new Policy and how it will be integrated into the City’s  
Capital Improvement Program.  
Presentation (Uploaded 11-16-2022)  
Attachments:  
6. CONSENT ITEMS  
6.1  
MOTION - APPROVAL OF AMENDMENT TO PURCHASE ORDER  
FOR BACKUP GENERATORS AT WATER AND WASTEWATER  
FACILITIES  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department, the Finance Department, and the Water  
Department that the Board of Public Utilities, by motion, approve an  
amendment to Purchase Order No. 167100 with Peterson Power  
Systems, Inc., of San Leandro, California, for the purchase of eighteen  
(18) Backup Generators for Water and Wastewater Facilities,  
increasing the Purchase Order amount by $145,753.17, for a total  
not-to-exceed amount of $1,721,463,17.  
Staff Report  
Attachments:  
Attachment 1 - Purchase Order  
Attachment 2 - Location Map  
6.2  
RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF  
PROFESSIONAL SERVICES AGREEMENT WITH WOOLPERT, INC.  
FOR TECHNICAL SUPPORT IN INTEGRATING CITYWORKS  
SOFTWARE WITH INFINITY CIS SOFTWARE  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and Santa Rosa Water that the Board of Public Utilities,  
by resolution, waive the competitive bidding process and approve the  
Professional Services Agreement between the City and Woolpert, Inc.  
in the not-to-exceed amount of $254,260.  
Staff Report  
Attachments:  
Attachment 1 - Agreement  
Resolution  
BPU Resolution No. 1305  
7. REPORT ITEMS  
7.1  
REPORT - CONTINGENCY INCREASE FOR CONTRACT NO.  
C02105 - LAGUNA TREATMENT PLANT CHILLERS AND CLIMATE  
CONTROL UPGRADES AT ADMINISTRATION AND ANNEX  
BUILDING  
BACKGROUND: A 2016 study by Costa Engineers, Inc. identified that  
the chillers and boilers located at the LTP Administration and Annex  
Buildings had reached the end of their effective service life. The  
Laguna Treatment Plant Chillers and Climate Control Upgrades at  
Administration and Annex Building project (Project) consists of replacing  
two 50-ton chillers and two condensing boilers at the Administration  
(Admin) building, and one 15-ton chiller at the Annex building. The  
Project also includes upgrades to the existing climate control system  
and programmable logic controller (PLC) network associated with the  
new chiller and boiler equipment. The chillers and boilers have been  
installed and are currently operating in manual mode. The remaining  
work for the Project consists of automation through PLC integration.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, pursuant to Council Policy No. 100-07  
approve a 5% contingency increase of $43,660.80 for Contract No.  
C02105 - Laguna Treatment Plant Chillers and Climate Control  
Upgrades at Administration and Annex Building, for a total amount of  
$1,178,841.60.  
Staff Report  
Attachments:  
Attachment 1 - Change Order Summary  
Attachment 2 - Location Map  
Presentation (Uploaded 11-16-2022)  
8. PUBLIC HEARING  
8.1  
PUBLIC HEARING - ADOPTING NEW MISCELLANEOUS FEES AND  
INCREASING CERTAIN MISCELLANEOUS FEES (CONTINUED TO  
THE DECEMBER 15, 2022 REGULAR MEETING)  
BACKGROUND: Santa Rosa Water miscellaneous fees and charges  
reimburse the department for specific services and includes charges  
typically based on time and materials or other methodologies that help  
define the cost of providing the specific services for various services  
provided by City staff. These charges are collected from the customers  
who receive the service so that the costs for specific services are not  
spread to the entire ratepayer base.  
Miscellaneous fees and charges were last updated in 2019. If the Board  
of Public Utilities adopts these fees at the Public Meeting on November  
17, 2022, the changes to the miscellaneous fees will take effect 60 days  
after adoption, on January 15, 2023.  
RECOMMENDATION: It is recommended by the Budget Review  
Subcommittee and the Water Department that the Board of Public  
Utilities, by resolution, adopt new Water Department miscellaneous fees  
and charges, and increase certain miscellaneous fees.  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Public Comment may be submitted via e-mail or recorded voice message.  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber, by accessing the meeting  
through the Zoom link, or by dial-in at the time an agenda item is discussed  
during the Board of Public Utilities Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advance Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the Board  
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,  
Wednesday, November 16. Identify in the subject line of your e-mail the  
agenda item number(s) on which you wish to comment, provide your name in  
the body of the e-mail and your comment. These comments will be e-mailed  
to all Board Members, will be posted to the agenda documents on-line, and  
be made part of the archive packet.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday,  
November 16. State your name, the agenda item number(s) on which you  
wish to comment, and your comment. Recordings will be limited to 3 minutes.  
Recorded comments may be played at the time that the agenda item is  
discussed during the Board Meeting.  
Recorded public comments on public hearing items may be played at the time  
when the hearing is opened.  
10. REFERRALS - NONE.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
12. SUBCOMMITTEE REPORTS  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no  
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.