City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
AUGUST 9, 2022  
4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM)  
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE  
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF  
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS  
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY  
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (SOCIAL DISTANCING REQUIREMENTS WILL BE  
OBSERVED), VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715,  
OR BY  
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW.  
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,  
AT&T U-VERSE CHANNEL 99, AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting via Zoom,  
In-Person from Council Chamber, or submitted in advance by 5:00 pm,  
the Monday before the City Council Meeting via e-mail at  
cc-comment@srcity.org, or recorded voice message at 707-543-3005.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by signing up with the  
Administrator in Council Chamber (in lieu of Speaker Card), by accessing the  
meeting through the Zoom link, or by dial-in at the time an Agenda Item is  
discussed during the City Council Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advanced Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the City  
Council, please send to: cc-comment@srcity.org by 5:00 p.m., Monday,  
August 8. Identify in the subject line of your e-mail the Agenda Item Number  
on which you wish to comment, provide your name in the body of the e-mail  
and your comment. Please limit your e-mail to approximately 400 words  
(which is a speaking rate of 133 words per minute).  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-3005 by 5:00 p.m., Monday, August 8.  
State your name, the Agenda Item Number(s) on which you wish to comment,  
and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR  
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED  
BACK LIVE DURING THE CITY COUNCIL MEETING.  
E-mail public comments received by the deadline will be distributed to City  
Council members and uploaded to the agenda prior to the start of the City  
Council Meeting for public access. Recorded voice message public comments  
will be played during the meeting at the time the item is heard.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed three minutes. Speakers who do not have an opportunity to speak  
during this time will be allowed to make public comment under Agenda Item  
17.  
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)  
1. CALL TO ORDER AND ROLL CALL  
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
3. STUDY SESSION - NONE.  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
6. PROCLAMATIONS/PRESENTATIONS - NONE.  
7. STAFF BRIEFINGS  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
7.1  
7.2  
COVID-19 RESPONSE UPDATE  
This will be a standing item on the agenda. No action will be taken  
except for possible direction to staff.  
COMMUNITY EMPOWERMENT PLAN UPDATE  
This will be a standing item on the agenda. No action will be taken  
except for possible direction to staff.  
7.3  
WATER SUPPLY UPDATE  
Santa Rosa Water staff will provide an update to the City Council on  
current water supplies and on-going drought response. The Council  
may discuss this item and give direction to staff.  
Presentation  
Attachments:  
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
8.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on settlements over $50,000 through July  
2022 as well as provide a summary of pending litigation against the  
City.  
Litigation Report  
Attachments:  
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
10.1.1 Council Subcommittee Reports  
10.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
10.1.4 Association of Bay Area Governments (ABAG)  
10.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
10.1.6 Sonoma Clean Power Authority (SCPA)  
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
10.1.8 Groundwater Sustainability Agency (GSA)  
10.1.9 Sonoma County Continuum of Care (CoC)  
10.1.10 Renewal Enterprise District (RED)  
10.1.11 Public Safety Subcommittee  
10.1.12 Other  
11. APPROVAL OF MINUTES - NONE.  
12. CONSENT ITEMS  
12.1  
MOTION - APPROVAL OF AMENDMENT TO PROJECT WORK  
ORDER WITH AECOM FOR ADDITIONAL DESIGN SERVICES  
ASSOCIATED WITH THE HEARN AVENUE INTERCHANGE  
PROJECT AT HIGHWAY 101  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, approve  
Amendment No. 1 #A010136-2016-02A to Project Work Order  
#A010136-2016-02 with AECOM Technical Services, Inc., Los Angeles,  
California, to update the construction documents and provide funding  
application support for the Hearn Avenue Interchange Project at US  
Highway 101 increasing the contract amount by $1,079,548.00 for a  
total amount not to exceed $4,579,548.00.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - PWO with Contract Proposal  
Presentation  
12.2  
RESOLUTION - COOPERATIVE AGREEMENT BETWEEN THE  
STATE OF CALIFORNIA AND THE CITY OF SANTA ROSA FOR THE  
RIGHT OF WAY PHASE OF THE HIGHWAY 101 BICYCLE AND  
PEDESTRIAN OVERCROSSING  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, approve  
Cooperative Agreement No. 04-2837 between the State of California,  
acting through its Department of Transportation (Caltrans), and the City  
of Santa Rosa authorizing Caltrans to provide quality management  
assessment for right of way support, right of way acquisition, and utility  
relocation activities for the Highway 101 Bicycle and Pedestrian  
Overcrossing project.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Resolution  
Exhibit A - Cooperative Agreement  
Presentation  
12.3  
RESOLUTION - AMENDMENT NO. 2 TO MEASURE M  
COOPERATIVE FUNDING AGREEMENT NO. M70106-05 WITH THE  
SONOMA COUNTY TRANSPORTATION AUTHORITY (SCTA) FOR  
SANTA ROSA CREEK TRAIL - DUTTON AVENUE ACCESS (WEST  
SIDE) PROJECT  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, approve  
Amendment No. 2 to the Cooperative Agreement M70106 between the  
Sonoma County Transportation Authority (SCTA) and the City of Santa  
Rosa for the use of Measure M funding in connection with the Santa  
Rosa Creek Trail - Dutton Avenue Access (West Side) project.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Amendment 1  
Resolution  
Exhibit A - Amendment 2  
Presentation  
12.4  
RESOLUTION - TRUSTED SYSTEM CONTRACT WITH ECS  
IMAGING, INC.  
RECOMMENDATION: It is recommended by the City Clerk’s Office, the  
Planning and Economic Development, and Information Technology  
Departments that the Council, by resolution, approve a Professional  
Services Agreement with ECS Imaging, Inc., Riverside, California, for a  
term of three years and in an amount not to exceed $150,298.60, for the  
equipment, software, and services required to provide a “trusted  
system” used to digitize, store, and electronically retrieve documents.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
Presentation  
12.5  
RESOLUTION - AMENDMENT TO AGREEMENT F001470 WITH  
PACKET FUSION, INC.  
RECOMMENDATION: It is recommended by the Information  
Technology Department that the Council, by resolution, 1) approve  
continuation of desk phone equipment, licensing and support services  
from Packet Fusion, Inc., Pleasanton, California; and 2) authorize the  
City Manager to negotiate and execute any necessary agreements for  
such continuation in an amount not to exceed $531,554.16, including a  
Master Services Agreement, Support Services Addendum with Packet  
Fusion, Inc. subject to approval as to form by the City Attorney.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Quote/Amendment  
Exhibit B - Master Services Agreement  
Exhibit C - Support Services Addendum  
Exhibit A  
Presentation  
12.6  
RESOLUTION - APPROVAL FOR FIRE DEPARTMENT TO  
PURCHASE TWO TYPE 5 SKEETER BRUSH TRUCKS  
RECOMMENDATION: It is recommended by the Fire Department that  
the Council, by resolution, approve the purchase of two Type 5 Skeeter  
Brush Trucks up to a not-to exceed amount of $678,000 and delegate  
authority to the City Manager or designee to utilize cooperative  
purchasing through the Houston-Galveston Area Council (H-GAC) and  
H-GAC vendor Golden State Fire Apparatus, Inc., Sacramento, CA,  
including approval of the issuance of any necessary purchase orders  
and/or any other documents, agreements or amendments related to the  
purchase that are in a form approved by the City Attorney. The  
purchase of these two fire engines are part of the Wildland Response  
and Resiliency Strategic Plan (WUI 2.0) that was funded by City  
Council via PG&E settlement funds.  
Staff Report  
Attachments:  
Attachment 1 - HGAC Buy Contract - Golden State Fire  
Resolution  
Exhibit A - Proposal from Golden State Fire Apparatus, Inc  
Presentation  
12.7  
RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL  
SERVICES AGREEMENT - JONES LANG LASALLE AMERICAS, INC.  
FOR REAL ESTATE BROKERAGE SERVICES  
RECOMMENDATION: It is recommended by Real Estate Services that  
the Council, by resolution, approve a First Amendment to Professional  
Services Agreement Number F002062 with Jones Lang Lasalle  
Americas, Inc. of Los Angeles, California to increase compensation  
under the Agreement for specialized real estate brokerage services by  
$100,000.00, for a total amount not to exceed $199,000.00.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Professional Services Agreement  
Presentation  
12.8  
RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND  
AUTHORIZING THE CONTINUED USE OF TELECONFERENCING  
FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE  
CITY’S BOARDS, COMMISSIONS, AND COMMITTEES, PURSUANT  
TO ASSEMBLY BILL 361  
RECOMMENDATION: It is recommended by the City Attorney that the  
Council, by resolution, make required monthly findings and authorize  
the continued use of teleconferencing for public meetings of the City  
Council and all of the City’s boards, commissions and committees  
pursuant to Assembly Bill 361.  
Resolution  
Attachments:  
12.9  
ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE  
COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 2-38  
TO THE SANTA ROSA MUNICIPAL CODE REGARDING POLICE  
ACQUISITION AND USE OF MILITARY EQUIPMENT  
RECOMMENDATION: This ordinance, introduced at the July 26, 2022,  
Regular Meeting by a 7-0 vote, amends Title 2 of the Santa Rosa City  
Code by adding Chapter 2-38, Military Equipment Use Ordinance and  
Santa Rosa Police Department Policy 707 - Military Equipment.  
Ordinance (Introduced on 07/26/2022)  
Ordinance (Redlined Revisions)  
Ordinance (Final)  
Attachments:  
Exhibit A - SRPD Policy 707 - Military Equipment  
12.10  
RESOLUTION - ADOPTION OF CITY COUNCIL AND EXECUTIVE  
TEAM GOAL SETTING FINAL REPORT  
RECOMMENDATION: It is recommended by the City Manager that the  
Council, by resolution, receive and adopt the City of Santa Rosa City  
Council and Executive Team Goal Setting Report.  
Staff Report  
Attachments:  
Attachment 1 - Goal Setting Report  
Attachment 2 - Council Goal Priorities  
Resolution  
Exhibit A – Goal Setting Report  
12.11  
MOTION - DIRECT STAFF TO PREPARE REQUIRED DOCUMENTS  
TO PLACE A MEASURE ON THE NOVEMBER 5, 2024 BALLOT TO  
AMEND THE CITY CHARTER TO INCREASE COUNCIL  
COMPENSATION (Continued from the July 26, 2022, Regular  
Meeting)  
RECOMMENDATION: It is recommended that the Council, by motion,  
direct staff to prepare required documents to place a measure on the  
November 5, 2024 ballot to amend the City Charter to increase Council  
compensation, tying Mayor and Council compensation to a percentage  
of the County’s Area Median Income, setting the Mayor’s salary at  
100% of Area Median Income for a three person household and the  
Council members’ salary at two-thirds of that Area Median Income, with  
an effective date of January 1, 2025.  
Staff Report  
Attachments:  
Attachment 1 - Ballot Measure (Council Compensation).doc  
13. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 17.  
Voice message public comments received for non-agenda items may be  
played under Agenda Item 13 or at Item 17. Recorded public comments are  
limited to 3 minutes to mirror in-person meeting protocols.  
14. REPORT ITEMS - NONE.  
15. PUBLIC HEARINGS  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
15.1  
PUBLIC HEARING - SHORT-TERM RENTAL ZONING CODE TEXT  
AMENDMENTS URGENCY ORDINANCE AND FEE ADOPTION  
RESOLUTION  
BACKGROUND: On October 13, 2021, the City Council adopted  
Ordinance No. ORD 2021-011 adding Chapter 20-48, Short-Term  
Rentals to the Zoning Code to establish a regulatory framework for  
short-term rentals (STRs) to reduce safety risks during wildfire events,  
preserve housing stock and the residential characteristics of  
neighborhoods, and prevent STR activities from becoming a nuisance  
to, or threatening the public health, welfare, or safety of neighboring  
residents.  
Despite having regulations in place, certain STR activities continue to  
generate police and code enforcement complaints related to noise,  
occupancy, and large events. The proposed Short-Term Rentals  
Urgency Ordinance (Urgency Ordinance) will set a maximum number of  
215 non-hosted Short-Term Rental Permits to be issued citywide and  
clarify that enforcement penalties apply to permit holders and operators  
in good standing. The proposed Resolution will establish a Short-Term  
Rental Permit (STR Permit) annual renewal fee.  
RECOMMENDATION: It is recommended by the Planning and  
Economic Development Department that the Council: 1) adopt an  
urgency ordinance to amend Title 20 of the Zoning Code, Chapter  
20-48, Short-Term Rentals, to set a maximum number of 215  
non-hosted Short-Term Rental Permits to be issued citywide and to  
clarify that enforcement penalties apply to permit holders and operators  
in good standing; and 2) by resolution, assign existing service fees to  
short-term rental permit renewal applications and authorize the Director  
of Planning and Economic Development to approve future fee  
adoptions and changes to the Short-Term Rental Permitting Process.  
Staff Report  
Attachments:  
Attachment 1 - Proposed Amendments  
Attachment 2 - City of Santa Rosa Fee Schedule dated July  
Attachment 3 - Ordinance No. ORD-2021-011  
Attachment 4 - Public Correspondence  
Urgency Ordinance  
Resolution  
Presentation  
FAQs (uploaded 8.9.2022)  
Late Correspondence (uploaded 8.9.2022)  
16. WRITTEN COMMUNICATIONS - NONE.  
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 13. Each speaker will  
be allowed three minutes.  
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
19. ADJOURNMENT OF MEETING  
20. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
20.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action.  
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This  
ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace  
a culture of open government to ensure public trust, engage the community, and establish a system of  
transparency, public participation, and collaboration. To view a full version of the Open Government  
Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government  
Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.