Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, June 15, 2023  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:31 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Robin Bartholow, Board Member Mark  
Walsh, and Board Member Glen Wright  
1 - Board Member Mary Watts  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
May 18, 2023 - Regular Meeting Minutes - DRAFT  
The May 18, 2023 were approved as submitted.  
5. STAFF BRIEFINGS  
Chair Galvin announced he was reordering the agenda and moving  
Item 5.4 before Item 5.1.  
5.4  
CALIFORNIA WATER ENVIRONMENT ASSOCIATION SUPERVISOR  
OF THE YEAR AWARD - ROBERT WILSON  
In April 2023, the California Water Environment Association (CWEA)  
awarded Robert Wilson, Laboratory Supervisor for Santa Rosa Water,  
the Supervisor of the Year Award and he will be presented with his  
award in front of the Board of Public Utilities by Brittany Rossi Worthen,  
from the CWEA.  
Sean McNeil, Deputy Director - Environmental Services, and  
Brittany Rossi, Vice President CWEA, presented Robert Wilson,  
Lab Supervisor with the CWEA Supervisor of the Year Award.  
5.1  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Peter Martin, Deputy Director - Water Resources, and Colin Close,  
Senior Water Resources Planner provided a Water supply update  
and answered Board Member questions.  
5.2  
ANNUAL WATER QUALITY REPORT  
Staff will provide an overview of Santa Rosa’s 2022 water quality report,  
including drinking water regulatory requirements and water quality  
results. The Board may discuss this item and give direction to staff.  
Tony Llamas, Water Quality Supervisor, presented on the Annual  
Water Quality Report.  
Duane Dewitt, asked questions about the monitoring of wells in City  
of Santa Rosa.  
Jennifer Burke, Director of Santa Rosa Water, responded to the  
public commenter's questions and concerns.  
5.3  
UPDATE ON PHOSPHORUS COMPLIANCE  
Staff will provide the Board of Public Utilities an update on the  
generation and use of phosphorus credits to meet the City's discharge  
requirements. The presentation will include an accounting of current  
credits as well as planned future phosphorus offset projects. The Board  
may discuss this item and give direction to staff.  
Sean McNeil, Deputy Director - Environmental Services, provided an  
update on Phosphorus Compliance and answered Board member  
questions.  
Duane Dewitt asked how the credits can be used to provide an  
economic uplift.  
Sean McNeil, Deputy Director- Environmental Services, responded  
to the public commenter's question.  
6. CONSENT ITEMS  
A motion was made by Board Member Wright, seconded by Vice Chair  
Arnone, Jr., to approve Consent Items 6.1 through 6.7.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member Walsh and Board  
Member Wright  
1 - Board Member Watts  
Absent:  
6.1  
MOTION - AMENDMENT TO BLANKET PURCHASE ORDER 164811 -  
ONE YEAR EXTENSION AND INCREASE COMPENSATION FOR  
UTILITY BILL PRINTING, BILL INSERTS, AND MAILING SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve an amendment to Blanket Purchase Order 164811 for utility bill  
printing, bill inserts, and mailing services to extend for one year with an  
8% increase in unit price and increase in compensation in the amount of  
$122,000 to InfoSend, Inc., Anaheim, California, for a not to exceed  
cumulative value of $336,000.  
This Consent - Motion was approved.  
6.2  
MOTION - CONTRACT AWARD - EAST HAVEN DRIVE SEWER AND  
WATER IMPROVEMENTS - ELEANOR AVENUE TO E. FOOTHILL  
DRIVE  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion: 1) approve the E Haven Drive Sewer and  
Water Improvements - Eleanor to E. Foothill Dr. project (Project); 2)  
award Construction Contract No. C01684 in the amount of  
$2,633,410.20 to the lowest responsive bidder, Argonaut Constructors  
of Santa Rosa, CA; 3) approve a 15% contingency; and 4) authorize a  
total contract amount of $3,028,421.73.  
This Consent - Motion was approved.  
6.3  
MOTION - FIRST AMENDMENT TO AGREEMENT NO. F002459 -  
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH  
GILARDI & JACOBSEN AG SERVICES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the First Amendment to  
Agreement No. F002459 (Agreement) for Acceptance of Biosolids and  
Land Application, with Gilardi & Jacobsen Ag Services, Inc. (Gilardi &  
Jacobsen) to increase compensation in the amount of $5,721.00 to  
account for increase in the San Francisco Area Consumer Price Index  
(CPI) and replenish the funds used for last year’s activities in the  
amount of $88,279.00 for a total increase of $94,000.00, with total  
maximum compensation of $208,418.95 (two hundred and eight  
thousand four hundred and eighteen dollars and ninety-five cents).  
This Consent - Motion was approved.  
6.4  
6.5  
6.6  
MOTION - PROJECT WORK ORDER APPROVAL - CONSTRUCTION  
MANAGEMENT AND INSPECTION SERVICES FOR THE ALBANY,  
CLEMENT, AND MALANO SEWER AND WATER IMPROVEMENTS  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, approve Project Work Order No.  
A010146-2016-28 under the Master Professional Services Agreement  
with Green Valley Consulting Engineers of Santa Rosa, California, to  
provide professional Construction Management and Inspection Services  
for the Albany, Clement, and Malano Sewer and Water Improvements,  
Contract No. C00203, in the amount not to exceed $576,500.75.  
This Consent - Motion was approved.  
RESOLUTION - AUTHORIZATION FOR THE WATER DIRECTOR TO  
SERVE AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA  
WATER AGENCIES (ACWA) REGION 1 BOARD OF DIRECTORS  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by resolution, nominate Jennifer Burke as a member of the  
Association of California Water Agencies (ACWA) Region 1 Board for  
the 2024-2025 term.  
This Consent - Resolution was approved.  
RECOMMENDATION  
It is recommended by the Water Department that the Board, by resolution,  
nominate Jennifer Burke as a member of the Association of California  
Water Agencies (ACWA) Region 1 Board for the 2024-2025 term.  
RESOLUTION - SECOND AMENDMENT TO GENERAL SERVICES  
AGREEMENT NO. F002013 FOR GRIT AND SCREENING DISPOSAL  
SERVICES  
RECOMMENDATION: It is recommended by the Finance Department  
and Santa Rosa Water that the Board of Public Utilities, by resolution,  
approve the Second Amendment to General Services Agreement No.  
F002013, exercising the five-year extension for grit and screening  
disposal services to N Leasing Company LLC dba Republic Services of  
Sonoma County Transportation, Richmond, California and increasing  
compensation in the amount of $362,108.75, for a cumulative amount  
not to exceed $685,273.75.  
This Consent - Resolution was approved.  
6.7  
MOTION - NINTH AMENDMENT TO AGREEMENT 08-8830  
BETWEEN CITY OF SANTA ROSA AND N. HARRIS CORPORATION  
RECOMMENDATION: It is recommended by Santa Rosa Water Staff  
and the Board of Public Utilities Contract Review Subcommittee that the  
Board of Public Utilities, by motion, approve the Ninth Amendment to  
Agreement 08-8830 between the City of Santa Rosa and N. Harris  
Corporation and authorize additional compensation of $276,592.  
This Consent - Motion was approved.  
7. REPORT ITEMS  
None.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Duane Dewitt shared that the United States Environmental  
Protection Agency has a website that has information on green  
infrastructure and storm water retention techniques in riparian areas  
within urban areas. Public Commenter Dewitt also suggested that  
Roseland Creek could be an anchor to bring in funds, not only in  
restoration but also in work force training.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
11. SUBCOMMITTEE REPORTS  
Chair Galvin gave a report on the June 6, 2023 Contract Review  
Subcommittee where it was unanimously recommended by the  
Subcommittee and was heard on today's consent calendar as Item  
6.7, Ninth Amendment to Agreement 08-8830 Between the City of  
Santa Rosa and N. Harris Corporation.  
12. BOARD MEMBER REPORTS  
Board Member Barthalow thanked Santa Rosa Water staff for an  
excellent tour of the Laguna Treatment Plant.  
13. DIRECTORS REPORTS  
Director Burke reported: On May 30, 2023 Water Staff, along with  
government officials, world bank staff, and members of the  
American Waterworks Association met with a delegation from the  
country of Turkey at the Laguna Treatment Plant to learn about our  
system and water reuse; the annual Geyser's shutdown is currently  
scheduled for July 10 through July 24, this shutdown allows for  
maintenance to be done that cannot be done while the system is up  
and running; Association of California Water Agencies Region 1  
(ACWA) will be scheduling a tour of the CalPine's Geyser's facility  
on Friday, August 11, and once the event is finalized, the agenda will  
be sent to the Board and the opportunity open for up to three Board  
members to attend; the announcement was made that Michelle  
Montoya was officially named as the Administrative Analyst that will  
be supporting the Board of Public Utilities along with their  
subcommittees.  
Duane Dewitt asked if the ACWA tour of the CalPine Geyser's  
facility would be open to the public.  
Director Burke responded that ACWA events are not open to the  
public, however, CalPine's does offer public tours of their facility.  
14. ADJOURNMENT OF MEETING  
The meeting was adjourned at 3:03 p.m.  
Approved on: July 20, 2023  
_____/S/_______________________  
Easter Ledesma  
Recording Secretary