Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, May 4, 2023

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at 1:30 p.m.

5 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Robin Bartholow, Board Member Mary Watts, and Board Member

Glen Wright

2 - Board Member Lisa Badenfort, and Board Member Mark Walsh

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

Board Member Bartholow recused herself from items 5.2 and 5.3

due to her employment with Sonoma County Farm Bureau.

3. STUDY SESSION

None.

4. MINUTES APPROVAL

4.1

April 20, 2023 - Regular Meeting Minutes - DRAFT.

April 20, 2023 - Regular Meeting Minutes - Draft

Attachments:

April 20, 2023 - Revised Draft Minutes (Uploaded 5.3.2023)

The minutes for April 20, 2023 were approved as submitted.

5. STAFF BRIEFINGS

5.1

WATER SUPPLY UPDATE

Staff will update the Board on water supply issues. The Board may

discuss this item and give direction to staff.

Presentation (Uploaded on 5.2.2023)

Attachments:

Peter Martin, Deputy Director - Water Resources, presented and

answered questions from the Board.

5.2

RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on recycled water supply issues. The Board

may discuss this item and give direction to staff.

Presentation (Uploaded on 5.2.2023)

Attachments:

Board Member Bartholow left Council Chamber at 1:45 p.m.

Mike Prinz, Deputy Director - Regional Water Reuse Operations,

presented and answered questions from the Board.

5.3

RUSSIAN RIVER WATER FORUM UPDATE

Staff will provide an update on the Russian River Water Forum, which is

a grant funded collaborative effort to identify water supply resiliency

solutions in response to the planned license surrender and

decommissioning of PG&E’s Potter Valley Hydroelectric Project. The

Board may discuss this item and give direction to staff.

Presentation (Uploaded 5.2.2023)

Attachments:

Jennifer Burke, Water Director, presented.

Board Member Bartholow re-entered Council Chamber at 2:19 p.m.

6. CONSENT ITEMS

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Watts, to approve Consent Items 6.1 through 6.2.

The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow,

Board Member Watts and Board Member Wright

2 - Board Member Badenfort and Board Member Walsh

Absent:

6.1

RESOLUTION - APPROVAL OF THIRD AMENDMENT TO BLANKET

PURCHASE ORDER 164874 - ONE YEAR EXTENSION, PRICE

INCREASE, AND INCREASE COMPENSATION FOR SODIUM

HYPOCHLORITE SUPPLY; AUTHORIZATION OF PURCHASING

AGENT TO APPROVE AN ADDITIONAL PRICE INCREASE OF UP TO

TEN PERCENT

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Finance Department that the Board of Public Utilities (BPU), by

resolution, approve a Third Amendment to Blanket Purchase Order

(BPO) 164874 for sodium hypochlorite supply with Olin Corporation dba

Olin Chlor Alkali Products, Tracy, California, to extend for a one-year

period with an increase in unit price, and increase in compensation in

the amount of $840,000, for a total amount not to exceed $1,655,000,

and authorize the Purchasing Agent to approve an additional ten

percent increase in price with conditions.

Staff Report

Attachments:

Attachment 1 - Exhibit B-3 Compensation Schedule

Resolution

This Consent - Resolution was approved.

6.2

RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND

APPROVAL OF GENERAL SERVICES AGREEMENT F002587 -

LANDSCAPING MAINTENANCE SERVICES

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Finance Department that the Board, by resolution, approve a Waiver of

Competitive Bidding and General Services Agreement F002587 for

one-year to New Image Landscape Company, Fremont, California, to

provide landscape maintenance services, as required by Santa Rosa

Water until next fiscal year when City Management plans to solicit

competitive bids for landscaping services for the entire city, in the

amount of $364,828.38, approve a 10% contingency in the amount of

$36,482, for a total contract amount of $401,310.38.

Staff Report

Attachments:

Attachment 1 - Waiver of Competitive Bid

Resolution

Exhibit A - General Services Agreement F002587

This Consent - Resolution was approved.

7. REPORT ITEMS

None.

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

None.

9. REFERRALS

None.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

None.

11. SUBCOMMITTEE REPORTS

None.

12. BOARD MEMBER REPORTS

None.

13. DIRECTORS REPORTS

Director Burke provided a report, answered Board questions, and

received comments on: 14th annual Earth Day Festival returned to

“full strength” for the first time since the onset of the pandemic with

attendance estimated to have exceeded 2,500 residents; highlights

of the festival included the showcasing Santa Rosa’s all electric bus,

multiple sustainability activities for kids hosted by Recreation and

Parks, and workshops featuring graywater, low water use garden

practices, vermiculture and honey bees; this event was made

possible through the support of 18 sponsors who generously

contributed a total of $14,000 in sponsorships and in-kind services,

as well as the over 40 volunteers who helped make the event run

smoothly and successfully; after significant deliberation and full day

of public comments, on April 28th the California Air Resources

Board unanimously adopted the Advanced Clean Fleets regulation;

this means that California’s fleet owners and operators will need to

start purchasing medium and heavy duty zero emission vehicles

beginning in 2024, with the objective to move California’s truck fleets

to zero emissions, where feasible, by 2045; State and local

government fleets, including city, county, special district, and State

agency fleets, will now be required to ensure 50 percent of vehicle

purchases going forward are zero-emission beginning in 2024 and

100 percent of vehicle purchases are zero-emission by 2027 with

some limited exemptions that were made including opportunities for

alternative compliance where warranted; the City Council has

prioritized the pursuit of a Electric Vehicle Infrastructure Master Plan

that will be spearheaded by multiple departments in the coming

fiscal year; at the April 25th City Council meeting, the Council

unanimously passed a resolution approving the preliminary Regional

budget and resulting partner agency allocations for fiscal year

2023/24; the Finance Department is notifying our partner agencies

of their cost allocations this week, and we’re expecting formal

adoption along with the rest of Santa Rosa Water’s proposed

budget on June 20th.