Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, May 18, 2023

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at 1:30 p.m.

5 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Robin Bartholow, and Board Member

Mark Walsh

2 - Board Member Mary Watts, and Board Member Glen Wright

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

Board Member Walsh recused himself from Item 7.1 due to a

potential financial conflict through family.

3. STUDY SESSION

None.

4. MINUTES APPROVAL

4.1

May 4, 2023 - Regular Meeting Minutes - DRAFT

The May 4, 2023 minutes were approved as submitted.

5. STAFF BRIEFINGS

5.1

WATER PROFESSIONALS APPRECIATION WEEK

Staff will share this year's plans for celebrating National Public Works

Week: May 21-27, 2023. The City of Santa Rosa will be honoring our

public works professionals by sharing a series of stories across the

City’s various outreach channels, receiving a proclamation at City

Council on Tuesday, May 23, and hosting the 3rd Annual CityWorks

festival on May 24 at Santa Rosa’s Wednesday Night Market in

Courthouse Square. The Board may discuss this item and give direction

to staff.

Elise Miller, Communications Coordinator, presented.

5.2

2022-2023 CAPITAL IMPROVEMENT PROJECT UPDATE

Staff will update the Board on Water Capital Improvement projects

completed in 2022 and 2023, scheduled for completion in the remainder

of 2023, and projects that are currently in design. The Board may

discuss this item and give direction to staff.

Tracy Duenas, Supervising Engineer, presented.

6. CONSENT ITEMS

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Walsh, approve Consent Item 6.1.

The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Bartholow and Board Member Walsh

2 - Board Member Watts and Board Member Wright

Absent:

6.1

MOTION - PROJECT WORK ORDER NO. A010139-2016-28

APPROVAL - CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE LOS ALAMOS TRUNK SEWER REPLACEMENT

SEGMENT 1 (STREAMSIDE DR TO ELAINE DR) PROJECT,

CONTRACT NO. C01903

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by motion, approve Project Work Order No.

A010139-2016-28 under the Master Professional Services Agreement

with Coastland Civil Engineering of Santa Rosa, California, to provide

professional Construction Management and Inspection Services for the

Los Alamos Trunk Sewer Replacement Segment 1 (Streamside Dr to

Elaine Dr) project, Contract No. C01903, in the amount not to exceed

$970,827.00.

This Consent - Motion was approved.

7. REPORT ITEMS

7.1

REPORT - ADOPTION OF A MITIGATED NEGATIVE DECLARATION

AND MITIGATION MONITORING AND REPORTING PROGRAM, AND

APPROVAL OF PROJECT FOR THE LAGUNA TREATMENT PLANT

FLOOD PROTECTION PROJECT

BACKGROUND: This proposed resolution will adopt the Mitigated

Negative Declaration (MND), adopt the Mitigation Monitoring and

Reporting Program (MMRP), and approve the Laguna Treatment Plant

Flood Protection Project (Project). The proposed resolution will also

direct City staff to file a Notice of Determination for the Project pursuant

to the California Environmental Quality Act (CEQA) Guidelines.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by resolution: 1) adopt the Mitigated Negative

Declaration for the Laguna Treatment Plant Flood Protection project; 2)

adopt the Mitigation Monitoring and Reporting Program; 3) approve the

Laguna Treatment Plant Flood Protection project; and 4) direct staff to

file a Notice of Determination.

Board Member Walsh left Chambers at 1:58 p.m.

Andrew Wilt, Associate Civil Engineer, and Kristine Gaspar from

GHD, presented and answered Board Member questions.

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Badenfort, to approve:

RESOLUTION NO. 1321 ENTITLED: RESOLUTION OF THE BOARD OF

PUBLIC UTILITIES OF THE CITY OF SANTA ROSA ADOPTING A

MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING

AND REPORTING PROGRAM, AND APPROVING THE PROJECT FOR THE

LAGUNA TREATMENT PLANT FLOOD PROTECTION PROJECT

The motion carried by the following vote:

4 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort and

Board Member Bartholow

3 -

Absent:

Board Member Walsh, Board Member Watts and Board Member

Wright

7.2

REPORT - APPROVAL OF PROPOSED AGREEMENT FOR

REMOVAL OF MICROGRID DEMONSTRATION PROJECT BATTERY,

TRANSFORMER, AND INVERTER AT THE LAGUNA TREATMENT

PLANT

BACKGROUND: In 2017, Santa Rosa Water entered into an agreement

with Trane U.S. Incorporated (Trane) for the design, installation, and

operation of a microgrid demonstration project (Project) to be sited at

the Laguna Treatment Plant (LTP), which was funded by a $5 million

grant from the California Energy Commission to Trane. The Project was

intended to demonstrate the use of microgrids paired with renewable

energy and test the viability of delivering power to the day ahead

energy market as a potential revenue source for Santa Rosa Water.

Although the Project components were shown to be functional, Trane

discovered that Pacific Gas & Electric Company (PG&E) would not

approve the inverter installed by Trane as it did not meet PG&E’s

interconnection and certification requirements. Therefore, PG&E would

not allow the Project to connect to PG&E’s system. Also, after additional

study, revenue opportunities related to the day ahead energy market

were deemed to be very limited.

RECOMMENDATION: It is recommended by Santa Rosa Water staff

that the Board of Public Utilities, by motion, approve the Right of Entry

and Access Agreement for Removal of the Battery, Transformer, and

Inverter at the Santa Rosa Laguna Treatment Plant between the City of

Santa Rosa and Trane U.S. Inc.

Board Member Walsh rejoined the Chambers at 2:15 p.m.

Peter Martin, Deputy Director Water Resources, presented and

answered Board Member questions.

A motion was made by Board Member Walsh, seconded by Board Member

Bartholow, to approve the Right of Entry and Access Agreement for

Removal of the Battery, Transformer, and Inverter at the Santa Rosa

Laguna Treatment Plant between the City of Santa Rosa and Trane U.S. Inc.

The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Bartholow and Board Member Walsh

2 - Board Member Watts and Board Member Wright

Absent:

7.3

REPORT - CONTRACT AWARD FOR THE ALBANY, CLEMENT, AND

MALANO SEWER AND WATER IMPROVEMENTS

BACKGROUND: The Albany, Clement, and Malano Sewer and Water

Improvements project consists of replacing aged and undersized water

and sewer mains on Albany Avenue, Clement Drive, and Malano Court;

and water facilities on the Santa Rosa Junior College Emeritus Hall

parking lot. The proposed project will also involve minor storm drain

replacements, curb ramp upgrades, and roadway rehabilitation for the

streets within the project area.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by motion, 1) approve the project; 2) award Construction

Contract No. C00203 in the amount of $_____________ to the lowest

responsive bidder, _________, of _________, CA for Albany, Clement,

and Malano Sewer and Water Improvements; 3) approve a 15%

contingency; and 4) authorize a total contract amount of $__________.

Richela Maeda, Associate Civil Engineer, presented.

A motion was made by Board Member Bartholow, seconded by Board

Member Walsh, to 1) approve the project; 2) award Construction Contract

No. C00203 in the amount of $3,233,289 to the lowest responsive bidder,

TerraCon Constructors, Inc. of Healdsburg, CA for Albany, Clement, and

Malano Sewer and Water Improvements; 3) approve a 15% contingency;

and 4) authorize a total contract amount of $3,718,282.35

The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Bartholow and Board Member Walsh

2 - Board Member Watts and Board Member Wright

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

None.

9. REFERRALS

None.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

None.

11. SUBCOMMITTEE REPORTS

None.

12. BOARD MEMBER REPORTS

Board Member Walsh and Board Member Bartholow reported on

the EcoFriendly Garden Tour held on May 15, 2023.

13. DIRECTORS REPORTS

Director Burke reported: the Water Supply Alternatives Plan

continues to remain on schedule, that a feasibility assessment of

water supply options has been completed, and a draft Tech Memo

was distributed to the internal Water Team and the Stakeholder

Group; next steps include the stakeholder group working session

next week on Wednesday May 24th, the feasibility study results will

be presented at a community webinar on Monday June 26th, from

5pm-7pm via Zoom, and the project team will present the

information to the BPU at their regularly scheduled meeting on July

6th; more information including how to attend the community webinar

can be found on our website at srcity.org/ourwaterfuture; on Monday,

May 22nd, Santa Rosa Water will begin targeted outreach for the

grant funded toilet direct install program and open an online

pre-qualification application; Santa Rosa Water customers will be

eligible to swap out older high water use toilets with high efficiency,

0.8 gallons-per-flush toilets, high efficiency showerheads and faucet

aerators for kitchen and bathrooms; the fixtures will be installed by

qualified plumbers at no cost to the customer; the goal is to have

plumbers begin direct installation in late summer; for more

information on how to pre-qualify for the program, customers can

visit srcity.org/toilets.

Vice Chair Arnone commented on his recent experience with the

impressive response time of Santa Rosa Water on a leak at his

home.