Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, November 2, 2023  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:33 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Robin Bartholow, Board Member Mark  
Walsh, and Board Member Glen Wright  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
October 19, 2023 - Regular Meeting Minutes - DRAFT  
The October 19, 2023 Regular Meeting Minutes were approved as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
2023-2024 CAPITAL IMPROVEMENT PROGRAM UPDATE  
Staff will present a statistical overview of active water, wastewater, and  
regional construction projects in 2023, highlighting key projects in each  
sector. Staff will also provide a preview of construction projects to be  
initiated in 2024. The Board may discuss this item and give direction to  
staff.  
James Jensen, Deputy Director - Engineering Services, Richela  
Maeda, Associate Civil Engineer, Chris Balanesi, Associate Civil  
Engineer, and Sara Mathews, Associate Civil Engineer, presented  
and answered Board Member questions.  
5.2  
LABORATORY UPDATE - THE NEW TNI STANDARDS  
Staff will provide an update on the Laguna Environmental Laboratory's  
implementation of the new State Water Resources Control Board  
Standards also known as the TNI Updates. The Board may discuss this  
item and give direction to staff.  
Robert Wilson, Laboratory Supervisor, presented and answered  
Board Member questions.  
5.3  
ENVIRONMENTAL SERVICES UPDATE  
Staff will provide an update on the North Coast Regional Water Quality  
Control Board's 2023 Triennial Review of the Water Quality Control  
Plan for the North Coast Region and a brief update on the Colgan  
Creek Water Quality Trading Framework Project conducted by Sonoma  
Water. The Board may discuss this item and give direction to staff.  
Sean McNeil, Deputy Director - Environmental Services, presented  
and answered Board Member questions.  
6. CONSENT ITEMS  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Walsh, to approve Consent Items 6.1 and 6.2.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member Walsh and Board  
Member Wright  
6.1  
MOTION - BLANKET PURCHASE ORDER 165703 - ONE-YEAR  
EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE,  
INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
authorize the Chairman of the Board to approve a one-year extension  
with no increase to unit price and an increase in compensation by  
$165,000 to Blanket Purchase Order (BPO) 165703 for the supply and  
delivery of Clarifloc NW-134 dewatering polymer for the Laguna  
Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the total  
amount not to exceed $417,000.  
This Consent - Motion was approved.  
6.2  
MOTION - PROPOSED AGREEMENT WITH HILDEBRAND  
CONSULTING TO PERFORM A WATER AND SEWER RATE STUDY  
AND DEVELOP A RATE SCHEDULE FOR 2025-2029  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and Santa Rosa Water that the Board of Public Utilities,  
by motion, approve a professional services agreement between the City  
of Santa Rosa and Hildebrand Consulting, LLC to perform a water and  
sewer rate study, develop a rate schedule for 2025 through 2029,  
develop a pass-through rate for wholesale water and update the water  
shortage rates, with a not to exceed amount of One Hundred and  
Thirty-Five Thousand ($135,000) dollars.  
This Consent - Motion was approved.  
7. REPORT ITEMS  
None.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
11. SUBCOMMITTEE REPORTS  
None.  
12. BOARD MEMBER REPORTS  
None.  
13. DIRECTORS REPORTS  
Director Burke reported: The Geysers system is back to operating  
at a 5 pump (full capacity) flow rate of approximately 18 MGD in  
order to lower recycled water storage levels in preparation for  
winter/wet weather flows to Laguna Treatment Plant.  
Laura Utter's started with the City of Santa Rosa Water Department  
May 8, 2007 as a Wastewater Operator Trainee. As of November 2,  
2023, she not only will be celebrating 16 years of service, she will  
be retiring as a Wastewater Operator II. Laura is always very helpful  
and professional, maintains a calm demeanor, and stays well  
focused under duress just like she did during the emergency  
response when Dan Silveira fell. Laura is always very tactful and  
clear when new operators need a boost during training, and is  
supportive of, and very kind to, the operators who are less  
experienced and maintains a good attention to detail when helping  
others learn the ropes.  
Former board member Chris Grabill has been reappointed to the  
Board of Public Utilities filling the current vacancy. We anticipate his  
swearing in will take place at the next regularly scheduled meeting.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:42 p.m. in honor of Laura  
Utter's retirement. The next Board of Public Utilities meeting is  
scheduled for November 16, 2023.  
Approved on: November 16, 2023  
__/S/__________________________  
Michelle Montoya  
Recording Secretary