City Hall, Council Chamber  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
City of Santa Rosa  
City Council  
Regular Meeting Minutes - Final  
Tuesday, September 26, 2023  
12:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Mayor N. Rogers called the meeting to order at 12:33 p.m.  
7 -  
Present:  
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council  
Member Eddie Alvarez, Council Member Victoria Fleming, Council  
Member Jeff Okrepkie, Council Member Chris Rogers, and Council  
Member Mark Stapp  
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
No public comments were made.  
Mayor N. Rogers recessed the meeting to closed session at 12:34 p.m. to  
discuss Item 2.1 as listed on the agenda.  
2.1  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)  
Name of Case: Angelina Lopez, et al. vs. City of Santa Rosa, et al.  
Court Case No.: USDC Northern District of California Case No.  
3:22-v-05270  
This action was received and filed.  
Mayor N. Rogers adjourned closed session at 1:20 p.m. and reconvened the  
meeting to open session at 1:33 p.m.  
3. STUDY SESSION  
3.1  
DRAFT GENERAL PLAN - SANTA ROSA FORWARD  
It is recommended by the Planning and Economic Development  
Department that the City Council review and provide input on the draft  
General Plan 2050 to inform revisions to the document before it is  
finalized for review and adoption in 2024.  
Staff Report  
Attachments:  
Attachment 1 - Draft General Plan  
Attachment 2 - Draft General Plan Executive Summary  
Attachment 3 - Draft General Plan Summary of Goals, Policies, and Actions  
Attachment 4 - Summary of Goals, Policies, and Actions -Draft Santa Rosa  
General Plan 2050  
Attachment 5 - Summary of Goals, Policies, and Actions Spanish-Draft Santa  
Rosa General Plan 2050  
Attachment 6 - Life Reimagined  
Presentation  
Late Correspondence (Uploaded 09-26-2023)  
Late Correspondence (Uploaded 09-28-2023)  
Late Correspondence (Uploaded 10-04-2023)  
Jessica Jones, Deputy Director for Planning, Shari Meads, Senior  
Planner, and Beatriz Guerrero Auna, Equity and Public Health  
Planner, presented and answered questions from Council.  
PUBLIC COMMENT  
Ken Macnab, representing property owners in the Todd Creek area,  
spoke in favor of the General Plan with suggested modifications to  
Areas of Change Figure 2-5 and infrastructure and service needs of  
disadvantaged unincorporated communities, Action 2-1.8.  
Adrian Covert, a representative of Santa Rosa YIMBY, spoke in  
favor of the General Plan and highlighted the suggestions provided  
in their letter submitted regarding the Agenda Item.  
Several off topic speakers provided comments.  
This item was received and filed.  
Mayor N. Rogers recessed the meeting at 3:22 p.m. and reconvened at 3:32  
p.m.  
7 -  
Present:  
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council  
Member Eddie Alvarez, Council Member Victoria Fleming, Council  
Member Jeff Okrepkie, Council Member Chris Rogers, and Council  
Member Mark Stapp  
3.2  
INITIAL STUDY RESULTS FOR WATER SUPPLY ALTERNATIVES  
PLAN  
The City of Santa Rosa (City) wishes to diversify and increase its  
potable urban water supply portfolio to enhance its resiliency to climate  
change, droughts, or Sonoma Water service interruptions that could  
occur in catastrophic events. As a result, Santa Rosa Water launched  
the Our Water Future project in May of 2022 and undertook  
development of a Water Supply Alternatives Plan (WSAP) in September  
2022 to identify an adaptive approach to diversifying Santa Rosa’s  
water supply portfolio and production capacity over time. This project  
has included significant efforts to engage and solicit input from a wide  
range of stakeholders throughout the effort, including an  
interdisciplinary team of Water staff, an external Stakeholder Group  
comprised of leaders from a wide range of local organizations and  
agencies, the community, and the Board of Public Utilities (BPU). After  
working with stakeholders to establish a resiliency goal and list of  
potential supply options, a feasibility analysis of 18 water supply  
sources was completed. Four portfolios (mixes) of the most feasible  
water supply options were developed with stakeholder input to propose  
alternative strategies for increasing water supply resiliency. Staff and  
the consulting team will present project background, purpose, goals,  
study approach, initial findings, and the draft portfolios to the Council for  
input.  
Staff Report  
Attachments:  
Attachment 1 - Study Technical Memorandum  
Attachment 2 - Draft Portfolio Narratives  
Attachment 3 - Farm Bureau Article, Water Future by Doug Beretta  
Presentation  
Late Correspondence (Uploaded 09-26-2023)  
Colin Close, Senior Water Resources Planner, along with Katie Cole  
and Xavier Irias of Woodard & Curran, presented and answered  
questions from Council.  
PUBLIC COMMENT  
John Koslowski questioned the extent population increase is  
included in the study.  
One off topic speaker provided comment.  
This action was received and filed.  
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
Samantha Zutler, Interim City Attorney, reported Council met in  
closed session on Item 2.1, Conference With Legal Council  
Existing Litigation, and no reportable action was taken.  
No public comments were made.  
6. PROCLAMATIONS/PRESENTATIONS  
6.1  
PROCLAMATION - WATER PROFESSIONALS APPRECIATION WEEK  
OCTOBER 7-15, 2023  
Proclamation  
Attachments:  
Council Member Stapp read the proclamation and presented it to  
Jennifer Burke, Director of Santa Rosa Water.  
Jennifer Burke, Director of Santa Rosa Water, thanked the Council,  
spoke in appreciation of the Santa Rosa water team members, and  
thanked Santa Rosa and other California water professionals for the  
important work they do for our communities.  
No public comments were made.  
7. STAFF BRIEFINGS - NONE.  
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
No reports provided.  
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
No statements of abstention were made.  
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
Council Member Stapp provided a report on events recently  
attended.  
Council Member Okrepkie reported on events recently attended.  
Vice Mayor MacDonald thanked the Merit Awards Committee along  
with Chair Carolina Spence, and reported on events recently  
attended.  
Council Member Alvarez reported on events recently attended.  
Mayor N. Rogers provided a report on events recently attended, and  
announced the upcoming Town Hall event scheduled for October 11  
at 6:00 p.m. at Spring Lake Middle School.  
No public comments were made.  
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
10.1.1 Council Subcommittee Reports  
Council Member Fleming reported the Public Financing  
Authority held their first meeting. The next meeting is  
scheduled for Thursday, October 19, with future meetings  
scheduled on the second Thursday of each month.  
Vice Mayor MacDonald provided a brief report on the Violence  
Prevention Partnership Subcommittee.  
Mayor N. Rogers provided a brief report on the Long Term  
Financial Policy and Audit Subcommittee.  
10.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
10.1.4 Association of Bay Area Governments (ABAG)  
10.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
10.1.6 Sonoma Clean Power Authority (SCPA)  
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
10.1.8 Groundwater Sustainability Agency (GSA)  
Council Member Stapp provided a brief report.  
10.1.9 Sonoma County Continuum of Care (CoC)  
10.1.10 Renewal Enterprise District (RED)  
Council Member Fleming reported the hiring of a new  
Executive Director and thanked Michelle Whitman for her  
dedicated service.  
10.1.11 Public Safety Subcommittee  
Council Member Okrepkie reported October 25 will be the first  
meeting of 2023.  
10.1.12 Other  
Council Member Fleming reported on the Bay Area Housing  
Finance Authority.  
11. APPROVAL OF MINUTES  
11.1  
September 12, 2023, Regular Meeting Minutes.  
Draft Minutes  
Attachments:  
No public comments were made.  
Approved as submitted.  
12. CONSENT ITEMS  
James Jensen, Deputy Director Engineering Services for  
Transportation and Public Works, Felicia Ong, Assistant Engineer,  
Jason McNutt, Assistant City Manager, answered questions from the  
Council regarding Agenda Item 12.1.  
PUBLIC COMMENT  
Speaker spoke in opposition to Agenda Item 12.1.  
Approval of the Consent Agenda  
A motion was made by Vice Mayor MacDonald, seconded by Council  
Member Okrepkie, to waive reading of the text and adopt Consent Items  
12.1 through 12.8. The motion carried by the following vote:  
7 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council  
Member Eddie Alvarez, Council Member Victoria Fleming, Council  
Member Jeff Okrepkie, Council Member Chris Rogers, and Council  
Member Mark Stapp  
12.1  
RESOLUTION - PROFESSIONAL SERVICES AGREEMENT  
APPROVAL - DATA INSTINCTS, PUBLIC OUTREACH  
COMMUNICATIONS AND COMMUNITY ENGAGEMENT SERVICES  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, approve a  
Professional Services Agreement with Mark Millan, a sole proprietor  
doing business as Data Instincts of Windsor, California, for public  
outreach communications and community engagement services  
associated with Coffey Park and Fountaingrove Neighborhood Road  
Disaster Recovery Project, in an amount not to exceed $236,500.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Resolution  
Exhibit A - Professional Services Agreement  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2023-163 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE  
PROFESSIONAL SERVICES AGREEMENT WITH MARK MILLAN, A SOLE  
PROPRIETOR DOING BUSINESS AS DATA INSTINCTS, FOR PUBLIC  
OUTREACH COMMUNICATIONS AND COMMUNITY ENGAGEMENT  
SERVICES ASSOCIATED WITH THE COFFEY PARK AND  
FOUNTAINGROVE NEIGHBORHOOD ROAD DISASTER RECOVERY  
PROJECT  
12.2  
MOTION - WORK ORDER NO. A010139-2016-29 APPROVAL -  
COFFEY PARK AND FOUNTAINGROVE NEIGHBORHOOD ROAD  
DISASTER RECOVERY, CONSTRUCTION MANAGEMENT AND  
INSPECTION SERVICES  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, approve work  
order number A010139-2016-29 with Coastland | DCCM, of Santa  
Rosa, California, for construction management and inspection services  
associated with the Coffey Park and Fountaingrove Neighborhood  
Road Disaster Recovery Project, in an amount not to exceed  
$1,562,459.  
Staff Report  
Attachments:  
Attachment 1 - Work Order A010139-2016-29  
This Consent - Motion was approved.  
12.3  
RESOLUTION - APPROPRIATION OF CDBG-DR GRANT FUNDS  
AND CONTRACT AWARD - COFFEY PARK AND FOUNTAINGROVE  
NEIGHBORHOOD ROAD DISASTER RECOVERY  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) accept a  
Community Development Block Grant Disaster Recovery grant award of  
$13,835,903.15 from the California Department of Housing and Urban  
Development; 2) award Contract No. C02258 Coffey Park and  
Fountaingrove Neighborhood Road Disaster Recovery (“Project”) to the  
lowest responsible bidder, Argonaut Constructors, Inc. of Santa Rosa,  
California, including a 5.5% contract contingency, for a total contract  
amount of $20,031,245.97; and 3) authorize the Chief Financial Officer  
to appropriate $13,835,903.15 from the Community Development Block  
Grant Disaster Recovery grant for expenditures for the Project. The  
sources of funding for the Project are Community Development Block  
Grant Disaster Recovery Grant, Capital Improvement Project funds, and  
PG&E funds.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Bid Summary  
Resolution  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2023-164 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA AWARDING CONTRACT C02258  
FOR THE COFFEY PARK AND FOUNTAINGROVE NEIGHBORHOOD ROAD  
DISASTER RECOVERY PROJECT TO ARGONAUT CONSTRUCTORS, INC.  
AND ACCEPTING A GRANT AWARD FROM THE CALIFORNIA  
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND  
AUTHORIZING THE CHIEF FINANCIAL OFFICER TO APPROPRIATE GRANT  
FUNDS IN THE AMOUNT OF $13,835,903.19  
12.4  
RESOLUTION - AUTHORIZATION TO EXECUTE JOINT STANDARD  
AGREEMENTS FOR THE AFFORDABLE HOUSING AND  
SUSTAINABLE COMMUNITIES (AHSC) PROGRAM AND A  
SEPARATE IMPLEMENTATION AND MUTUAL INDEMNITY  
AGREEMENT FOR THE ROSELAND VILLAGE HOUSING PROJECT  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, 1) authorize  
the City Manager to execute two State of California Standard  
Agreements as joint parties with MidPen Housing Corporation (MidPen)  
and Sonoma-Marin Area Rail Transit (SMART) for Affordable Housing  
and Sustainable Communities (AHSC) grant funds and loan funds for  
the Roseland Village Housing Project; and 2) delegate authority to the  
City Manager or designee to negotiate and execute a separate  
Implementation and Mutual Indemnity Agreement (Joint Parties  
Agreement) with parties that are receiving AHSC funds, including  
MidPen and SMART, to further allocate responsibilities, risks and  
liabilities amongst the AHSC grant and loan fund recipients.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2023-165 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING EXECUTION OF  
STANDARD AGREEMENTS FOR THE AFFORDABLE HOUSING AND  
SUSTAINABLE COMMUNITIES PROGRAM FOR THE ROSELAND VILLAGE  
HOUSING PROJECT AND DELEGATION OF AUTHORITY TO THE CITY  
MANAGER TO NEGOTIATE AND EXECUTE A SEPARATE  
IMPLEMENTATION AND MUTUAL INDEMNIFICATION AGREEMENT  
12.5  
RESOLUTION - RE-ADOPTION OF CITY OF SANTA ROSA POLICY  
200-20 AND POLICY 200-21, REGARDING THE PROVISION OF  
PRIORITY WATER AND SEWER SERVICE TO RESIDENTIAL  
DEVELOPMENTS WITH AFFORDABLE HOUSING UNITS  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Board of Public Utilities that the Council, by resolution, re-adopt Council  
Policy 200-20 Provision of Priority Water Service to Residential  
Developments with Affordable Housing Units and Council Policy 200-21  
Provision of Priority Sewer Service to Residential Developments with  
Affordable Housing Units.  
Staff Report  
Attachments:  
Attachment 1 - Council Resolution 26691  
Attachment 2 - Council Resolution 27963  
Attachment 3 - Council Resolution RES-2017-231  
Resolution  
Exhibit A - Policy 200-20  
Exhibit B - Policy 200-21  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2023-166 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA RE-ADOPTING COUNCIL POLICY  
NO. 200-20 - PROVISION OF PRIORITY WATER SERVICE TO RESIDENTIAL  
DEVELOPMENTS WITH AFFORDABLE HOUSING UNITS AND COUNCIL  
POLICY NO. 200-21 - PROVISION OF PRIORITY SEWER SERVICE TO  
RESIDENTIAL DEVELOPMENTS WITH AFFORDABLE HOUSING UNITS  
12.6  
RESOLUTION - APPROVAL OF BLANKET PURCHASE ORDER WITH  
BMI IMAGING SYSTEMS, INC. FOR MICROFICHE CONVERSION  
SERVICES OF PLANNING AND ECONOMIC DEVELOPMENT  
DEPARTMENT RECORDS  
RECOMMENDATION: It is recommended by the Planning and  
Economic Development and Finance Departments that the Council, by  
resolution, approve a Blanket Purchase Order for a three-year term with  
BMI Imaging Systems, Inc., Sunnyvale, California for microfiche  
conversions services, for a total contract amount not to exceed  
$475,000.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2023-167 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A BLANKET  
PURCHASE ORDER WITH BMI IMAGING SYSTEMS, INC. IN A TOTAL NOT  
TO EXCEED $475,000 FOR MICROFICHE CONVERSION SERVICES OF  
PLANNING AND ECONOMIC DEVELOPMENT DEPARTMENT RECORDS  
12.7  
RESOLUTION - APPROVING A PROFESSIONAL SERVICES  
AGREEMENT WITH QUADRIGA LANDSCAPE ARCHITECTURE &  
PLANNING TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN  
AND ENGINEERING SERVICES TO PREPARE DESIGN AND  
CONSTRUCTION DOCUMENTS FOR KAWANA SPRINGS  
COMMUNITY PARK IN AN AMOUNT NOT TO EXCEED $603,763.60  
RECOMMENDATION: It is recommended by the Recreation and Parks  
Department that the Council, by resolution, approve the Professional  
Services Agreement between the City of Santa Rosa and Quadriga  
Landscape Architecture & Planning, to provide landscape architectural  
design and engineering services to prepare design and construction  
documents for Kawana Springs Community Park in an amount not to  
exceed $603,763.60.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2023-168 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL  
SERVICES AGREEMENT WITH QUADRIGA LANDSCAPE ARCHITECTURE  
PLANNING TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND  
ENGINEERING SERVICES TO PREPARE DESIGN AND CONSTRUCTION  
DOCUMENTS FOR KAWANA SPRINGS COMMUNITY PARK IN AN AMOUNT  
NOT TO EXCEED $603,763.60  
12.8  
RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL  
HOMELESS EMERGENCY  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Council, by resolution,  
approve an extension of Resolution No. 28839 which formally  
proclaimed a local homeless emergency within Santa Rosa.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2023-169 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION  
OF LOCAL HOMELESS EMERGENCY (GOVERNMENT CODE SECTIONS  
8630 ET SEQ.)  
The time not being 5:00 p.m. Mayor N. Rogers took Item 14.1 before Item 13.  
14. REPORT ITEMS  
14.1  
REPORT - GRAFFITI ABATEMENT PILOT PROGRAM  
BACKGROUND: Historically, the City of Santa Rosa has addressed  
graffiti abatement through various initiatives and programs. In 2007, the  
City created a civilian Graffiti Coordinator position within the Police  
Department which ran a grant funded abatement program through 2014.  
In 2019, graffiti abatement duties fully shifted to the City’s Code  
Enforcement program and was distributed across its general caseload.  
In recent years, Code has seen an increase in graffiti vandalism and its  
impact to the city's aesthetic appeal and community pride.  
RECOMMENDATION: It is recommended by the Planning and  
Economic Development Department that the Council, by resolution, 1)  
accept and appropriate $285,200 in one-time funding from the Sonoma  
County Landfill Settlement Agreement to establish an 18-month graffiti  
abatement pilot program; and 2) amend the City Classification and  
Salary Plan to add, for a period not to exceed 18 months, 1.0 FTE  
Limited Term Housing and Community Services (Code Enforcement)  
Technician and 0.5 FTE Limited Term Community Outreach Specialist.  
Staff Report  
Attachments:  
Attachment 1 - CC Ordinance 3601  
Attachment 2 - CC Ordinance 3729  
Resolution  
Presentation  
Lou Kirk, Assistant Chief Building Official, Jesse Oswald, Chief  
Building Official, and Gabe Osburn, Planning and Economic  
Development Interim Director, presented and answered questions  
from Council.  
PUBLIC COMMENT  
Speaker commented regarding Agenda Item 14.1.  
A motion was made by Council Member Alvarez, seconded by Council  
Member C. Rogers, to waive reading of the text and adopt.  
RESOLUTION NO. RES-2023-170 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING AND  
APPROPRIATING $285,200 FROM THE SONOMA COUNTY LANDFILL  
SETTLEMENT AGREEMENT FUNDS TO ESTABLISH AN 18-MONTH  
GRAFFITI ABATEMENT PILOT PROGRAM AND AMENDING THE CITY  
CLASSIFICATION AND SALARY PLAN TO ADD 1.0 FTE LIMITED TERM  
HOUSING AND COMMUNITY SERVICES (CODE ENFORCEMENT)  
TECHNICIAN AND 0.5 FTE LIMITED TERM COMMUNITY OUTREACH  
SPECIALIST FOR A PERIOD OF 18 MONTHS IN THE PLANNING AND  
ECONOMIC DEVELOPMENT DEPARTMENT  
The motion carried by the following vote:  
7 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council  
Member Eddie Alvarez, Council Member Victoria Fleming, Council  
Member Jeff Okrepkie, Council Member Chris Rogers, and Council  
Member Mark Stapp  
13. PUBLIC COMMENT ON NON-AGENDA MATTERS  
PUBLIC COMMENT  
JoAnn Jones with Country Home mobile home park spoke  
requesting senior parks under rent control be designated as senior  
housing by using zoning overlays to protect their designations from  
being changed to all age parks.  
Sidnee Cox, Director of EMF Safety Network and Safe Tech for  
Santa Rosa, spoke in opposition to Federal and State  
telecommunications bills AB 965, AB 1065 and HR 3557.  
Tom LaPenna, President of Santa Rosa Manufactured Homeowners  
Association, spoke requesting overlay zoning for the 12 senior  
parks in Santa Rosa and removal or lowering of the in-place transfer  
fee from the rent control ordinance as Petaluma has done.  
LATE CORRESPONDENCE  
Late Correspondence (Uploaded 09-28-2023)  
Attachments:  
This item was received and filed.  
14.2  
REPORT - APPROVE REFUSE RATE INCREASE EFFECTIVE  
JANUARY 1, 2024 SET BY RECOLOGY AS CONSISTENT WITH  
SOLID WASTE COLLECTION SERVICES AGREEMENT AND  
AUTHORIZE CITY MANAGER TO NEGOTIATE AND APPROVE A  
FIFTH AMENDMENT TO THE COLLECTION SERVICE AGREEMENT  
BETWEEN CITY OF SANTA ROSA AND RECOLOGY SANTA ROSA  
BACKGROUND: Under the existing contract, Recology Sonoma Marin  
is entitled to an annual increase of their rates; the next rate adjustment  
is scheduled to be effective on January 1, 2024. Rate adjustments are  
requested through an application process where Recology submits a  
rate adjustment application to the City no later than October 1 annually.  
The Agreement stipulates that the rate application include a Refuse  
Rate Index (RRI) Adjustment using five Bureau of Labor Statics indices  
(labor, diesel, vehicle replacement, vehicle maintenance, and all other)  
as well as changes in landfill tipping fees, recyclable material revenue,  
and organic waste processing fees. As an alternative to the RRI  
adjustment, the Agreement allows the City or Recology to request a  
detailed rate review every three years.  
A Detailed Rate Review includes analyzing:  
1. Subscription levels by line of business to test the reasonableness of  
revenue projections.  
2. Forecasted costs such as labor-related costs, vehicle related costs,  
other others, and lease expenses.  
3. Establishing a 90% operating ratio.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) approve the  
4.33% increase set by Recology to be effective January 1, 2023 as  
correct and in accordance with the City’s existing Solid Waste  
Collection Services Agreement; and 2) authorize the City Manager to  
negotiate and execute a Fifth Amendment to Solid Waste Collection  
Agreement between the City and Recology Marin, dba Recology Santa  
Rosa, to update the refuse rate index methodology, subject to approval  
as to form by the City Attorney.  
Staff Report  
Attachments:  
Attachment 1 - Santa Rosa Detailed Rate Review Analysis Report by R3  
Consulting Group, Inc.  
Resolution  
Exhibit A - Fifth Amendment to Franchise Agreement  
Presentation  
Jason Nutt, Assistant City Manager, along with Jim Howison and  
Carrie Baxter of R3 Consulting Group, presented and answered  
questions from Council.  
No public comment was provided.  
A motion was made by Council Member C. Rogers, seconded by Council  
Member Alvarez, to waive reading of the text and adopt  
RESOLUTION NO. RES-2023-171 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A REFUSE RATE  
INCREASE OF 4.33% EFFECTIVE JANUARY 1, 2024 SET BY RECOLOGY  
AS CONSISTENT WITH THE SOLID WASTE COLLECTION SERVICES  
AGREEMENT AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE  
AND APPROVE A FIFTH AMENDMENT TO THE SOLID WASTE  
COLLECTION SERVICES AGREEMENT BETWEEN CITY OF SANTA ROSA  
AND RECOLOGY SONOMA MARIN, DBA RECOLOGY SANTA ROSA  
The motion carried by the following vote:  
7 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council  
Member Eddie Alvarez, Council Member Victoria Fleming, Council  
Member Jeff Okrepkie, Council Member Chris Rogers, and Council  
Member Mark Stapp  
15. PUBLIC HEARINGS - NONE.  
16. WRITTEN COMMUNICATIONS  
16.1  
FEDERAL AND STATE LEGISLATIVE UPDATE:  
· Support for S. 2162 (Feinstein) -- Support To Rehydrate the  
Environment, Agriculture, and Municipalities Act (STREAM Act).  
Provided for information.  
· Support for S. 1686 (Schatz and Padilla) -- Reforming Disaster  
Recovery Act. Provided for information.  
· Support for ACA 13 (Ward) -- A constitutional amendment that  
would increase a vote requirement for future ballot measures, be  
approved by the same proportion of votes cast as the ballot  
measure would require. The constitutional amendment would also  
preserve the right of cities to place advisory questions on the  
ballot to ask voters their opinion on issues. Provided for  
information.  
· Support for AB 1423 (Schiavo) -- Prohibit a local government  
entity, including any school, from purchasing or installing a  
covered surface containing regulated perfluoroalkyl and  
polyfluoroalkyl substances starting January 1, 2026. Provided for  
information.  
Legislative Memo  
Attachments:  
Bill Text - STREAM Act S. 2162  
Letter of Support - STREAM Act  
Bill Text - Reforming Disaster Recovery Act S. 1686  
Letter of Support - Reforming Disaster Recovery Act S. 1686  
Bill Text - ACA 13 Voting thresholds  
Letter of Support - ACA 13 Voting thresholds  
Bill Text - AB 1423 Product safety - PFAS - artificial turf or synthetic surfaces  
Letter of Support - AB 1423 Product safety - PFAS - artificial turf or synthetic  
surfaces  
No pubic comments were made.  
This item was received and filed.  
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
No public comments were made.  
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
19. ADJOURNMENT OF MEETING  
Mayor N. Rogers adjourned the meeting at 6:02 p.m. with an  
acknowledgment of Hispanic Heritage Month. The next regular  
meeting will be held on October 24, 2023 at a time set by the Mayor.  
20. UPCOMING MEETINGS  
20.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
This item was received and filed.  
Approved on: OCTOBER 10, 2023  
/s/ Rhonda Bolla, Deputy City Clerk