City Hall, Council Chamber

100 Santa Rosa Avenue

Santa Rosa, CA 95404

City of Santa Rosa

City Council

Regular Meeting Minutes - Final

Tuesday, October 24, 2023

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Mayor N. Rogers called the meeting to order at 1:32 p.m.

4 -

Present:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Jeff Okrepkie, and Council Member Mark Stapp

3 -

Absent:

Vice Mayor Dianna MacDonald, Council Member Victoria Fleming,

and Council Member Chris Rogers

2. ANNOUNCEMENT OF CLOSED SESSION ITEMS

PUBLIC COMMENT:

Duane De Witt spoke on Item 2.3 and in support of the at-grade

crossing, and on Item 2.1.

Mayor N. Rogers recessed the meeting to closed session at

1:36 p.m. to discuss Items 2.1, 2.2, and 2.3 as listed on the

agenda.

2.1

CONFERENCE WITH LABOR NEGOTIATORS

(Government Code Section 54957.6)

Agency Designated Representatives: Maraskeshia Smith, City

Manager; Alan Alton, Chief Financial Officer; and Dominique Blanquie,

Human Resources Director.

Employee Organizations: Santa Rosa Firefighters Association Local

1401, Firefighting (Employee Unit 2); Operating Engineers Local 3,

Maintenance, Mechanics and Utility System Operators (Employee Units

3, 13 and 16); Teamsters Local Union 856, Support Services,

Professional and Technical (Employee Units 4, 6, and 7); Santa Rosa

Police Officers Association, (Employee Unit 5); Service Employees

International Union Local 1021, Transit and Police Civilian Technical

Unit (Employee Units 8 and 14); Santa Rosa Police Management

Association, Police Safety Management (Employee Unit 9); Executive

Management (Employee Unit 10); Middle Management and Confidential

(Employee Units 11 and 12); Santa Rosa City Attorneys’ Association,

Attorneys (Employee Unit 17); Santa Rosa Management Association,

Miscellaneous Mid-Management (Employee Unit 18).

This item was received and filed.

2.2

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Name of Case: Bay Cities Paving & Grading, Inc. v. City of Santa Rosa

Sonoma County Superior Court Case No. SCV-265333

This item was received and filed.

2.3

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Name of Case: Application of the City of Santa Rosa for Approval to

Construct a Public Pedestrian and Bicycle At-Grade Crossing of the

Sonoma-Marin Area Rail Transit (“SMART”) Track at Jennings Avenue

Located in Santa Rosa, Sonoma County, State of California.

Application No.: A.15-05-014

This item was received and filed.

Mayor N. Rogers adjourned closed session at 3:30 p.m. and reconvened the

meeting to open session at 4:02 p.m.

3. STUDY SESSION - NONE.

4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

4 -

Present:

Mayor Natalie Rogers, Council Member Jeff Okrepkie, Council

Member Chris Rogers, and Council Member Mark Stapp

3 -

Absent:

Vice Mayor Dianna MacDonald, Council Member Eddie Alvarez, and

Council Member Victoria Fleming

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

Samantha Zutler, Interim City Attorney, reported that Council met in

closed session on Items 2.1, 2.2, and 2.3 and no reportable action

was taken.

No public comments were made.

Council Member Alvarez joined the meeting at 4:04 p.m.

5 -

Present:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Jeff Okrepkie, Council Member Chris Rogers, and Council

Member Mark Stapp

2 -

Absent:

Vice Mayor Dianna MacDonald, and Council Member Victoria

Fleming

6. PROCLAMATIONS/PRESENTATIONS

6.1

PROCLAMATION - FILIPINO AMERICAN HISTORY MONTH

Proclamation

Attachments:

Council Member Alvarez read and presented the proclamation.

Jeanette Anglin and members of the Filipino American National

Historical Society (FANHS) received the proclamation and provided

a brief comment on the proclamation.

No public comments were made.

7. STAFF BRIEFINGS

7.1

UPDATE ON RUSSIAN RIVER WATER FORUM AND POTTER

VALLEY PROJECT

Staff will provide an update on the Russian River Water Forum, which is

a grant funded collaborative effort to identify water supply resiliency

solutions in response to the planned license surrender and

decommissioning of Pacific Gas and Electric (PG&E’s) Potter Valley

Hydroelectric Project, as well as the recent proposal to PG&E from the

Mendocino County Inland Water and Power Commission, the Round

Valley Indian Tribes, and the Sonoma County Water Agency, to create a

regional entity that would advance a regional solution for preserving

flows in the Russian River and improving Eel River fisheries. No action

will be taken except for possible direction to staff.

Presentation

Attachments:

Late Correspondence (Uploaded 10-24-2023)

Late Correspondence (Uploaded 10-26-2023)

Jennifer Burke, Director - Santa Rosa Water, provided a brief report.

PUBLIC COMMENT:

Thomas Ells spoke in support of the item.

8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

Maraskeshia Smith, City Manager, provided a brief report on

upcoming community meetings related to the Hearn Community Hub

and announced Recreation and Parks has opened an on-line

community survey related to pickle ball and tennis courts.

No public comments were made.

9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

No statements of abstention were made.

10. MAYOR'S/COUNCIL MEMBERS’ REPORTS

Mayor N. Rogers provided a brief report on recent community

events attended and upcoming events.

Council Member C. Rogers provided a brief report on the Public

Financing Authority meeting.

Council Member Stapp provided a brief report on recent community

events attended.

Council Member Okrepkie provided a brief report on recent

community events attended.

PUBLIC COMMENT:

Eric Fraser spoke on Council Member C. Rogers' report on the

Public Financing Authority and Mayor's report on hate.

10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

10.1.1 Council Subcommittee Reports

Mayor N. Rogers provided a brief report on the Long Term

Financial Policy and Audit Subcommittee.

10.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

10.1.4 Association of Bay Area Governments (ABAG)

10.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

10.1.6 Sonoma Clean Power Authority (SCPA)

10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

10.1.8 Groundwater Sustainability Agency (GSA)

Council Member Stapp provided a brief report.

10.1.9 Sonoma County Continuum of Care (CoC)

10.1.10 Renewal Enterprise District (RED)

10.1.11 Public Safety Subcommittee

Council Member Okrepkie provided a brief report.

10.1.12 Other

11. APPROVAL OF MINUTES

11.1

October 10, 2023, Regular Meeting Minutes

Draft Minutes

Attachments:

No public comments were made.

Approved as submitted.

12. CONSENT ITEMS

PUBLIC COMMENT:

Eric Fraser spoke on Item 12.1.

Approval of the Consent Agenda

A motion was made by Council Member Okrepkie, seconded by Council

Member Rogers, to waive reading of the text and adopt Consent Items 12.1

through 12.4. The motion carried by the following vote:

5 -

Yes:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Jeff Okrepkie, Council Member Chris Rogers, and Council

Member Mark Stapp

2 -

Absent:

Vice Mayor Dianna MacDonald, and Council Member Victoria

Fleming

12.1

RESOLUTION - PUBLIC RECORDS ACT MANAGEMENT SOLUTION

AGREEMENT AMENDMENT WITH NEXTREQUEST

RECOMMENDATION: It is recommended by the City Clerk’s Office that

the Council, by resolution, approve and delegate authority to the City

Manager or designee to execute an amendment to the City’s Existing

Order Forms and Agreements (F001873) and any necessary related

documents with NextRequest LLC with offices in San Francisco,

California, to modify scope, extend for an additional three years, and

add compensation in the amount of $35,679.29 for a total not to exceed

amount of $118,435.06.

Staff Report

Attachments:

Attachment 1 - Original Agreement

Resolution

Exhibit A - Amendment

Late Correspondence (Uploaded 10-26-2023)

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2023-179 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AMENDMENT

TO AGREEMENT NUMBER F001873 WITH NEXTREQUEST, LLC FOR

PUBLIC RECORDS MANAGEMENT SOLUTION TO MODIFY SCOPE,

EXTEND AGREEMENT, AND ADD COMPENSATION

12.2

RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE

ORDER FOR THE PURCHASE OF FOUR (4) HAMM ASPHALT

ROLLERS UTILIZING THE PRICING FROM THE SOURCEWELL

COOPERATIVE AGREEMENT NUMBER 060122-WAI WITH

NIXON-EGLI EQUIPMENT COMPANY, TRACY, CALIFORNIA

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution:

1) approve a cooperative procurement purchase utilizing the pricing

from the Sourcewell Cooperative Agreement Number 060122-WAI; and

2) approve the issuance of a Purchase Order for the purchase of four

(4) Hamm Asphalt Rollers with Nixon-Egli Equipment Company, Tracy,

California for a total amount not to exceed $268,701.44.

Staff Report

Resolution

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2023-180 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A COOPERATIVE

PURCHASE UTILIZING THE PRICING FROM THE SOURCEWELL

COOPERATIVE AGREEMENT NUMBER 060122-WAI AND APPROVING THE

ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF OF FOUR

(4) HAMM ASPHALT ROLLERS WITH NIXON-EGLI EQUIPMENT COMPANY,

TRACY, CALIFORNIA

12.3

RESOLUTION - BID AWARD - BLANKET PURCHASE ORDER FOR

PURCHASE AND DELIVERY OF GASOLINE AND RENEWABLE

DIESEL TO VARIOUS CITY LOCATIONS WITH RAMOS OIL CO., INC.

RECOMMENDATION: It is recommended by the Fire, Water and

Finance Departments that the Council, by resolution, approve bid award

and issuance of a five (5) year Blanket Purchase Order (BPO) out of a

joint solicitation with Sonoma County and other cities that would apply

Federalized City BPO Terms and Conditions, with Ramos Oil Co., Inc.,

West Sacramento, California, to provide for purchase and delivery of

gasoline and renewable diesel in various locations for a total amount

not to exceed $750,000.

Staff Report

Resolution

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2023-181 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A BID AWARD AND

ISSUANCE OF BLANKET PURCHASE ORDER FOR GASOLINE AND

RENEWABLE DIESEL FUELS FOR VARIOUS CITY LOCATIONS TO RAMOS

OIL CO., INC. IN THE TOTAL AMOUNT NOT TO EXCEED $750,000

12.4

RESOLUTION - AMENDMENT TO HOMELESS OUTREACH

SERVICES TEAM GRANT AGREEMENT WITH CATHOLIC

CHARITIES OF THE DIOCESE OF SANTA ROSA FOR EXPANDED

OUTREACH SERVICES IN DOWNTOWN SANTA ROSA

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution: 1)

approve the First Amendment to Grant Agreement for Homeless

Outreach Services Team Catholic Charities of the Diocese of Santa

Rosa, increasing the contract by $100,000 in ARPA funds appropriated

to Homeless Services for a total amount of $1,135,450 for expanded

outreach services in downtown Santa Rosa; and 2) authorize the

Director of Housing and Community Services to execute the

amendment.

Staff Report

Resolution

Exhibit A

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2023-182 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A FIRST

AMENDMENT TO GRANT AGREEMENT FOR HOMELESS OUTREACH

SERVICES TEAM CATHOLIC CHARITIES OF THE DIOCESE OF SANTA

ROSA, INCREASING THE CONTRACT BY $100,000 IN ARPA FUNDS

APPROPRIATED TO HOMELESS SERVICES, FOR A TOTAL AMOUNT OF

$1,135,450 FOR EXPANDED OUTREACH SERVICES IN DOWNTOWN

SANTA ROSA

Mayor N. Rogers recessed the meeting at 4:53 p.m. and reconvened at 5:01 p.m.

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

Michelle Esocobar-McGarry read a letter from Giselle, Roseland

Prep high school student, regarding restricting vape products.

Pam Granger, Chair of Tobacco Free Sonoma County Community

Coalition, spoke in support of Council passing a tobacco retail

license.

Michelle Rosachi spoke in support of school safety.

Eric Fraser spoke on public records requests.

Melissa Stewart spoke in support of campus supervision at schools.

Thomas Ells spoke on the Hearn Avenue overpassing design.

Brent Stewart spoke in support of the safe campus alliance.

Duane De Witt spoke in acknowledgement of Council's support of

the upcoming veteran's flag raising at City Hall on November 11.

Unnamed middle school student spoke on their faith of City Council

and grateful for the opportunity the public has to speak at meetings

related to CORs in the schools which make the community a better

place.

Mayor N. Rogers announced that Item 15.1 would be heard

ahead of report items.

15. PUBLIC HEARINGS

15.1

PUBLIC HEARING - INTRODUCE AN ORDINANCE AMENDING

SANTA ROSA CITY CODE CHAPTER 14-21 WATER WASTE

REGULATIONS

BACKGROUND: The City’s Water Waste Regulations (Regulations),

first adopted in 1999 and last revised in 2007, defines water waste and

authorizes customer notification and potential water service

disconnection in cases of unaddressed violations. Since the

Regulations were last revised, best practices and technology have

changed necessitating an update to the Regulations. Staff are

proposing five key changes to the Regulations that include: 1. Further

refinement of the definition of what is considered water waste, 2.

Creating a new administrative fine for violations of the Regulations, 3.

Creating a new exception process, 4. Creating a new appeals process,

and 5. Non-substantive clarifying language. Staff are requesting that the

City Council adopt an ordinance that includes these key changes,

thereby amending the Water Waste Regulations.

RECOMMENDATION: It is recommended by the Board of Public

Utilities and Santa Rosa Water that the Council introduce an ordinance

amending Santa Rosa City Code Chapter 14-21 Water Waste

Regulations to include administrative fines, provide an exception and an

appeals process, and make other clarifying changes.

Staff Report

Attachments:

Attachment 1 - Board of Public Utilities’ Resolution No. 1328

Attachment 2 – Ordinance No. XX (Redline) of the City of Santa Rosa Amending

Chapter 14-21 of the Santa Rosa City Code

Ordinance

Public Hearing Notice

Presentation

Deb Lane, Sustainability Representative, and Claire Nordlie, Water

Use Efficiency Supervisor presented and answered questions from

Council.

Mayor N. Rogers opened the public hearing at 5:41 p.m.

Thomas Ells spoke on water use concerns.

Mayor N. Rogers closed the public hearing at 5:44 p.m.

A motion was made by Council Member Stapp, seconded by Council

Member Okrepkie, to waive reading of the text and introduce

ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF

SANTA ROSA AMENDING CHAPTER 14-21 OF THE SANTA ROSA CITY

CODE, WATER WASTE REGULATIONS, TO INCLUDE ADMINISTRATIVE

FINES AND CLARIFY ENFORCEMENT AND

APPEALS PROCESS

The motion carried by the following vote:

5 -

Yes:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Jeff Okrepkie, Council Member Chris Rogers, and Council

Member Mark Stapp

2 -

Absent:

Vice Mayor Dianna MacDonald, and Council Member Victoria

Fleming

14. REPORT ITEMS

14.1

REPORT - WATER SUPPLY ALTERNATIVES PLAN

BACKGROUND: The City of Santa Rosa wishes to diversify and

increase its potable urban water supply portfolio to enhance its

resiliency to climate change, droughts, or Sonoma Water service

interruptions that could occur during catastrophic events. As a result,

Santa Rosa Water launched the Our Water Future project and

undertook development of a Water Supply Alternatives Plan (WSAP) to

identify an adaptive approach to diversifying Santa Rosa’s water supply

portfolio and production capacity over time. Because water supply

reliability is essential to our community, this project engaged a wide

range of stakeholders throughout the effort, including an

interdisciplinary team of Water staff, an external group of leaders from

local organizations and agencies, the community at large, and the

Board of Public Utilities (BPU). With expertise and assistance from

Woodard & Curran and with significant stakeholder input, the project

team established the study objectives, assessed 18 water supply

options, produced a feasibility report, and proposed four portfolios

(mixes) of the most feasible water supply options. Based on comments

from the various stakeholders, BPU, and the City Council, the feasibility

analysis report, portfolios and the Water Supply Alternatives Plan were

refined and will be presented for City Council consideration.

RECOMMENDATION: It is recommended by the Board of Public

Utilities and Santa Rosa Water that the Council, by motion, accept the

Water Supply Alternatives Plan.

Staff Report

Attachments:

Attachment 1 - Water Supply Alternatives Plan

Attachment 2 - Public Comment

Presentation

Colin Close, Senior Water Resources Planner, presented.

PUBLIC COMMENT:

Thomas Ells spoke in support

A motion was made by Council Member Stapp, seconded by Council

Member Rogers, to accept the Water Supply Alternatives Plan.

The motion carried by the following vote:

5 -

Yes:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Jeff Okrepkie, Council Member Chris Rogers, and Council

Member Mark Stapp

2 -

Absent:

Vice Mayor Dianna MacDonald, and Council Member Victoria

Fleming

16. WRITTEN COMMUNICATIONS

16.1

QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES

ATTENDANCE REPORTS - Provided for information.

Attendance Report

Attachments:

This item was received and filed.

17. PUBLIC COMMENTS ON NON-AGENDA MATTERS

18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

19. ADJOURNMENT OF MEETING

Mayor N. Rogers adjourned the meeting at 6:06 p.m. with

acknowledgement of Colin Close's 25 years of service to the City.

The next regular meeting will be held on November 14, 2023, at

time set by the Mayor.

LATE CORRESPONDENCE

Late Correspondence (Uploaded 10-26-2023)

Attachments:

20. UPCOMING MEETINGS

20.1

UPCOMING MEETINGS LIST

Upcoming Meetings List

Attachments:

This item was received and filed.

Approved on: November 14, 2023

/s/ Dina Manis, City Clerk