Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Draft  
Thursday, April 4, 2024  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
4 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Robin Bartholow, and Board Member Christopher Grabill  
3 -  
Absent  
Board Member Lisa Badenfort, Board Member Yvonne Sierra, and  
Board Member Glen Wright  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
March 21, 2024 - Regular Meeting Minutes - DRAFT  
The March 21, 2024 regular meeting minutes were approved as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
2024 EARTH DAY EVENT IN COURTHOUSE SQUARE  
Staff will provide information on Santa Rosa’s annual Earth Day event  
taking place at the Courthouse Square on Saturday, April 20, from  
12pm-4pm. The Board may discuss this item and give direction to staff.  
Alicia Quilici, Research and Program Coordinator, presented.  
5.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Peter Martin, Deputy Director - Water Resources, and Mike Prinz,  
Deputy Director - Regional Water Reuse Operations, presented and  
answered Board Member questions.  
6. CONSENT ITEMS  
None.  
7. REPORT ITEMS  
7.1  
REPORT - CHANGE IN SCOPE CHANGE ORDER AND  
CONTINGENCY INCREASE FOR LAGUNA TREATMENT PLANT  
CHILLERS AND CLIMATE CONTROL UPGRADES AT  
ADMINISTRATION AND ANNEX BUILDING, CONTRACT NO. C02105  
BACKGROUND: This motion will approve a change in scope change  
order, pursuant to Council Policy No. 100-07, Authorization of Contract  
Change Orders on Public Works Contracts, to perform additional  
programmable logic controller (PLC) upgrades and an increase of  
$90,000 in the contingency amount for the Laguna Treatment Plant  
Chillers and Climate Control Upgrades at Administration and Annex  
Building Project, Contract No. C02105 (Project). The proposed change  
in scope change order is for PLC upgrades to the laboratory facility  
within the Administration Building, located outside the physical working  
limits and beyond the work scope of Contract No. C02105 with a cost  
proposal of $51,992.62. The additional $38,007.38 will provide means  
to perform additional minor repairs of ancillary HVAC piping (valued at  
$11,890.13) and replenish the contingency balance in the amount of  
$26,117.25 should additional unforeseeable work be required to  
complete the Project.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, approve a change in scope change order,  
pursuant to Council Policy No. 100-07, and a contingency increase of  
$90,000 for Construction Contract No. C02105 Laguna Treatment Plant  
Chillers and Climate Control Upgrades at Administration and Annex  
Building, for a total contract amount of $1,268,841.60.  
Tracy Duenas, Supervising Engineer, presented and answered  
Board Member questions.  
A motion was made by Board Member Grabill, seconded by Board Member  
Bartholow, to approve change in scope change order, pursuant to Council  
Policy No. 100-07, and a contingency increase of $90,000 for Construction  
Contract No. C02105 Laguna Treatment Plant Chillers and Climate Control  
Upgrades at Administration and Annex Building, for a total contract amount  
of $1,268,841.60.  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow and  
Board Member Grabill  
3 -  
Absent:  
Board Member Badenfort, Board Member Sierra and Board Member  
Wright  
7.2  
REPORT - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT  
- ENGINEERING DESIGN - LAGUNA TREATMENT PLANT  
ELECTRICAL INFRASTRUCTURE IMPROVEMENTS PROJECT  
BACKGROUND: This motion will approve a Professional Services  
Agreement (PSA) with Hazen and Sawyer to provide engineering design  
for the Laguna Treatment Plant Electrical Infrastructure Improvements  
Project, for a total authorized amount of $2,552,847.  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee of the Board, the Transportation and Public Works  
Department and Santa Rosa Water that the Board of Public Utilities  
(Board), by motion, approve a Professional Services Agreement with  
Hazen and Sawyer to provide engineering design for the Laguna  
Treatment Plant Electrical Infrastructure Improvements Project, for a  
total authorized amount of $2,552,847.  
Greg Dwyer, Associate Civil Engineer, presented and answered  
Board Member questions.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve a Professional Services Agreement with Hazen and  
Sawyer to provide engineering design for the Laguna Treatment Plant  
Electrical Infrastructure Improvements Project, for a total authorized  
amount of$2,552,847.  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow and  
Board Member Grabill  
3 -  
Absent:  
Board Member Badenfort, Board Member Sierra and Board Member  
Wright  
7.3  
REPORT - FY 2024/25 WATER, LOCAL WASTEWATER, REGIONAL  
REUSE AND STORM WATER AND CREEKS OPERATING AND  
MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE  
BUDGET AND ALLOCATION OF COSTS - RECOMMENDATION TO  
CITY COUNCIL  
BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s  
Water, Wastewater, Regional Reuse and Storm Water and Creeks  
enterprise funds under the general policy authority and direction of the  
Board of Public Utilities (BPU) per the City Charter. The BPU annually  
recommends proposed fiscal year water, wastewater, regional reuse  
and Storm Water and Creeks budgets to the City Council to be included  
in the annual City budget adoption.  
RECOMMENDATION: It is recommended by Santa Rosa Water, the  
SubRegional Technical Advisory Committee, and the Board of Public  
Utilities Budget Subcommittee that the Board of Public Utilities, by  
resolution, recommend that the City Council approve the 2024/25  
Water, Local Wastewater, Regional Reuse and Storm Water and  
Creeks Operating and Maintenance, Capital Improvement, and Debt  
Service Budgets and resulting cost allocations.  
Nick Harvey, Acting Deputy Director - Water Administration,  
presented.  
A motion was made by Board Member Bartholow, seconded by Vice Chair  
Arnone, Jr., to approve Resolution No.1329 entitled: RESOLUTION OF THE  
BOARD OF PUBLIC UTILITIES RECOMMENDING THAT THE SANTA ROSA  
CITY COUNCIL APPROVE THE PROPOSED FISCAL YEAR 2024/25 SANTA  
ROSA WATER OPERATING, MAINTENANCE, CAPITAL IMPROVEMENT  
AND DEBT SERVICE BUDGETS AND RESULTING COST ALLOCATIONS  
FOR THE WATER, LOCAL WASTEWATER, REGIONAL REUSE AND STORM  
WATER AND CREEKS FUNDS.  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow and  
Board Member Grabill  
3 -  
Absent:  
Board Member Badenfort, Board Member Sierra and Board Member  
Wright  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
11. SUBCOMMITTEE REPORTS  
Chair Galvin reported that the Contract Review Subcommittee met  
on April 2, 2024 to review a proposed professional services  
agreement with Integrated Project Solutions for engineering design  
services for the Delta Pond standby generator and Laguna  
Treatment Plant annex boiler replacements project. The  
Subcommittee unanimously recommended the project and it will be  
coming in front of the full Board in the near future.  
12. BOARD MEMBER REPORTS  
None.  
13. DIRECTORS REPORTS  
Director Burke reported: Dan Hennessey, the new Transportation  
and Public Works Director, was introduced to the Board.  
The US Bureau of Reclamation’s WaterSMART Water and Energy  
Efficiency Grants program has provided a preliminary notice of  
award of a $2 million dollar grant to the Sonoma Marin Saving Water  
Partnership. If awarded, this grant implements a variety of water use  
efficiency projects by the member agencies of the Partnership.  
Santa Rosa would receive approximately 45% grant funding of a  
total $1.8 million dollar project for the second phase of the Direct  
Install High Efficiency Toilet Program under the preliminary award.  
This project would allow for 2500 more direct install toilet packages  
resulting in an estimated 2400 acre-feet of water savings over 15  
years. Once it is finalized by the Sonoma Marin Saving Water  
Partnership, staff will be bringing a cost share agreement for  
consideration by the Board to participate in this grant opportunity.  
Santa Rosa Water will be participating in the Luther Burbank Rose  
Parade on May 18. Board Members are allowed to participate  
pursuant to Government Code section 54952.2 (c) which provides  
that the majority of a Board may participate at a purely social  
occasion, provided that the majority of the members do not discuss  
among themselves business of a specific nature that is within the  
subject matter jurisdiction of the legislative body of the local agency.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:08 p.m. The next regularly  
scheduled Board of Public Utilities meeting is April 18, 2024 at 1:30  
p.m.  
Approved on:  
_______________________________  
Michelle Montoya  
Recording Secretary