Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, July 18, 2024  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:31 p.m.  
All Board Members were present.  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. OATH OF OFFICE FOR NEW BOARD MEMBER  
Due to a technical issue, this portion of the recording does not have  
audio.  
Recording Secretary Montoya administered the Oath of Office to  
new Board Member Duane Dewitt.  
Board Member DeWitt gave a brief introduction.  
Board Members welcomed Board Member DeWitt to the Board.  
7 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board  
Member Lisa Badenfort, Board Member Robin Bartholow, Board  
Member Duane De Witt, Board Member Christopher Grabill, and  
Board Member Glen Wright  
4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
5. STUDY SESSION  
None.  
6. MINUTES APPROVAL  
6.1  
June 20, 2024 - Regular Meeting Minutes - DRAFT  
The minutes for the June 20, 2024 Board of Public Utilities meeting  
were approved as submitted.  
7. STAFF BRIEFINGS  
7.1  
KELLY FARM CALIFORNIA TIGER SALAMANDER MITIGATION BANK  
UPDATE  
Staff will provide a brief update on the development of the California  
tiger salamander mitigation bank on Kelly Farm.  
The Laguna Treatment Plant (LTP) and many of the city-owned farms  
are located within the Santa Rosa Plain which is home to endangered  
species, including the California tiger salamander (CTS), and rare  
plants, including Sebastopol meadowfoam, Burke’s goldfields, and  
Sonoma sunshine. When the City undertakes a project located at these  
facilities, projects need to be designed to avoid impacts to these  
sensitive species, or the City needs to purchase mitigation credits from  
a privately held mitigation bank to offset the impacts. Over the last ten  
years, the cost of CTS credits has continually increased. The City has  
planned projects that may require significant mitigation credits, including  
the LTP Flood Protection Project. The purchase of mitigation credits  
can add a large cost to projects and extend the time that it takes to  
obtain regulatory permits, thus delaying the start of projects.  
As an alternative to purchasing mitigation credits from privately-owned  
mitigation banks, the City is planning to establish a CTS and wetland  
mitigation bank for City projects on an approximately 100-acre portion of  
the Kelly Farm property. In order to develop the mitigation bank, the City  
has hired GHD, Inc. to plan, design, permit, manage construction, and  
monitor the proposed mitigation bank. Construction is currently planned  
for 2025. The Board may discuss this item and give direction to staff.  
Chair Galvin recessed the meeting at 1:37 p.m. and reconvened the  
meeting at 1:38 p.m.  
Sean McNeil, Deputy Director - Environmental Services, presented.  
Staff answered Board Member questions.  
2023 ANNUAL COMPLIANCE UPDATE  
7.2  
Staff will provide an overview of the Regional Water Reuse System’s  
applicable regulations, highlight permit requirements, and summarize  
compliance during 2023. The Board may discuss this item and give  
direction to staff.  
Heather Johnson, Environmental Services Officer, presented and  
answered Board Member questions.  
8. CONSENT ITEMS  
Board Member DeWitt abstained from vote without explanation.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill to approve Consent Items 8.1 and 8.2.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member Grabill and Board  
Member Wright  
1 - Board Member De Witt  
Abstain:  
8.1  
MOTION - AMENDMENT TO BLANKET PURCHASE ORDER 164811 -  
FOUR-YEAR EXTENSION AND INCREASE COMPENSATION FOR  
UTILITY BILL PRINTING, BILL INSERTS, AND MAILING SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve an amendment to Blanket Purchase Order 164811 for utility bill  
printing, bill inserts, and mailing services to extend for four years and  
increase compensation in the amount of $561,000 to InfoSend, Inc.,  
Anaheim, California, for a not to exceed cumulative value of $897,000.  
This Consent - Motion was approved.  
8.2  
MOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET  
PURCHASE ORDER 164874 - ONE YEAR EXTENSION, PRICE  
INCREASE, AND INCREASE COMPENSATION FOR SODIUM  
HYPOCHLORITE SUPPLY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that Board of Public Utilities, by motion, approve a  
fourth amendment to Blanket Purchase Order (BPO) 164874 for sodium  
hypochlorite supply with Olin Corporation dba Olin Chlor Alkali  
Products, Tracy, California, to extend for a one-year period with no  
increase in unit price, and increase in compensation in the amount of  
$840,000, for a total amount not to exceed $2,495,000, and grant  
authority to the Purchasing Agent to approve any increases upon six  
month review, up to a maximum 10% with no additional funds required.  
This Consent - Motion was approved.  
9. REPORT ITEMS  
9.1  
REPORT - FUNDING AGREEMENT BETWEEN SONOMA COUNTY  
WATER AGENCY AND SANTA ROSA WATER TO IMPLEMENT  
PHASE 2 OF THE DIRECT INSTALL WATER USE EFFICIENCY  
PROJECT VIA GRANT FUNDING FROM THE US BUREAU OF  
RECLAMATION WATERSMART WATER AND ENERGY EFFICIENCY  
GRANTS PROGRAM  
BACKGROUND: The Sonoma-Marin Saving Water Partnership, a  
group comprised of 13 utilities in Sonoma and Marin Counties was  
awarded a total $2,000,000 regional grant from the US Bureau of  
Reclamation (USBR) WaterSMART FY 2023 Water and Energy  
Efficiency Grants (WEEG) program. Per the terms of the grant, Sonoma  
County Water Agency (Sonoma Water) is acting as the grant  
administrator and Santa Rosa Water would be a sub-awardee. Santa  
Rosa Water is eligible to receive funding in the amount of $813,933 with  
a required cost match of $994,848 to complete a second phase of the  
ongoing Direct Install Water Use Efficiency Program Project for  
approved residential customers. The Direct Install Water Use Efficiency  
Program utilizes authorized contractors to directly install a package of  
high efficiency toilets paired with other water saving fixtures at no cost  
to the customer. Receipt of the grant funding by Santa Rosa Water  
requires the Board of Public Utilities authorization of the execution of a  
sub-awardee agreement with Sonoma Water.  
RECOMMENDATION: It is recommended by Santa Rosa Water that  
Board of Public Utilities, by resolution, approve the sub-awardee grant  
agreement between Sonoma County Water Agency (Sonoma Water)  
and the City of Santa Rosa for the Direct Install Water Use Efficiency  
Project, delegate authority to the Director of Santa Rosa Water to enter  
the agreement and execute any future amendments, authorize the  
designation of existing funds for the cost share required by the grant,  
and make a recommendation to the City Council of Santa Rosa to  
authorize receipt of grant funds and appropriate the grant funds into the  
Water Department budget.  
Stacie Hatfield, Revenue Operations Supervisor, presented.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to waive reading of the text and adopt:  
RESOLUTION NO. 1330 ENTITLED: RESOLUTION OF THE BOARD OF  
PUBLIC UTILITIES APPROVING THE SUB-AWARDEE GRANT  
AGREEMENT BETWEEN SANTA ROSA WATER AND SONOMA WATER,  
DELEGATING AUTHORITY TO ENTER INTO THE AGREEMENT AND  
EXECUTE ANY AMENDMENTS TO THE DIRECTOR OF SANTA ROSA  
WATER, AUTHORIZING THE DESIGNATION OF EXISTING CAPITAL  
IMPROVEMENT FUNDS FOR COST SHARE REQUIREMENT FOR THE  
GRANT, AND RECOMMENDING THAT THE CITY COUNCIL OF SANTA  
ROSA PASS A RESOLUTION APPROPRIATION ACTION BY THE COUNCIL.  
AUTHORIZING THE RECEIPT OF GRANT FUNDS AND THEIR  
APPROPRIATION TO THE WATER DEPARTMENT BUDGET.  
The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member De Witt, Board Member  
Grabill and Board Member Wright  
9.2  
REPORT - APPROVAL OF AMENDMENT NO. 2 TO PROJECT WORK  
ORDER WITH GREEN VALLEY CONSULTING ENGINEERS -  
EMERGENCY WELL PUMP STATION - A PLACE TO PLAY -  
CONSTRUCTION MANAGEMENT AND INSPECTION  
BACKGROUND: The A Place To Play well project includes the  
conversion of an existing test well to an emergency ground water well  
and pump station. Construction began in July 2020 with a design based  
on past water quality data that was obtained when the well was initially  
constructed. As construction on the conversion and pump station  
progressed, subsequent water sampling analyses detected arsenic  
levels above the State maximum contaminant level (MCL) for public  
drinking water supplies. Construction was suspended in November  
2020 to explore water treatment options that would reduce the arsenic  
concentrations below the regulatory limit.  
Construction commenced February 2022, and progressed until  
November of 2022, when an electrical material procurement delay  
caused the project to fall into suspension. Construction was suspended  
from November 2022 until March 2024.  
The 2022-2024 suspension extended the project timeline and required  
continuous construction management to address Contractor questions,  
submittals, requests for information and coordination. The extended  
timeline and additional work required from the consultant resulted in an  
increased cost above the estimated amount that was included in the  
original contract. However, it did not take into account continued  
services throughout the project suspension timeline.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, approve Amendment No. 2 to Project Work  
Order No. A010146-2016-20 with Green Valley Consulting Engineers of  
Santa Rosa, California, for the Emergency Well Pump Station - A Place  
to Play project for Construction Management and Inspection services,  
increasing the contract amount by $146,773 for a total value of  
$645,147.  
Chris Balanesi, Associate Civil Engineer, presented.  
Board Member Grabill left the Council Chamber at 2:38 p.m.  
Board Member Bartholow left the Council Chamber at 2:39 p.m.  
Board Member Grabill returned to the Council Chamber at 2:42 p.m.  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve Amendment No. 2 to Project Work Order No.  
A010146-2016-20 with Green Valley Consulting Engineers of Santa Rosa,  
California, for the Emergency Well Pump Station - A Place to Play project for  
Construction Management and Inspection services, increasing the contract  
amount by $146,773 for a total value of $645,147.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member De Witt and Board Member Wright  
2 - Board Member Bartholow and Board Member Grabill  
Absent:  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
11. REFERRALS  
None.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
13. SUBCOMMITTEE REPORTS  
None.  
14. BOARD MEMBER REPORTS  
Chair Galvin announced that he will be sending out updated  
Subcommittee assignments.  
15. DIRECTORS REPORTS  
Director Burke reported: Good news regarding the Trucked Waste  
Program at the Laguna Treatment Plant. We continue to see robust  
demand for the program, with a corresponding growth in program  
revenues. For the fiscal year end June 30, 2024, the program  
generated $4.5 million in revenue, exceeding the revenue budget by  
over $1.3 million, and representing a 25% increase in revenue  
generated as compared to the fiscal year ended June 30, 2023.  
This program is a valuable asset for our operations as these  
revenues offset our annual Regional cost allocations, providing  
excellent value for Santa Rosa Water and our Regional Partner  
Agencies.  
The geysers shut down will begin August 5, 2024 and be placed  
back on line August 19. The annual shutdown is an all-hands  
operation. Our teams will be performing scheduled and  
unscheduled maintenance which includes pipe line inspections and  
valve turning, pump station inspections and ancillary equipment. This  
year our electrical team will be focusing on the Llano pump station  
electrical equipment maintenance and inspections. In addition to the  
Geysers’ maintenance, the electrical team will be assisting Delta  
Starr with the Regional wastewater treatment plant substation  
transformers. During the shut down we focus all our efforts to tackle  
the maintenance tasks that have the potential to disrupt the Geysers’  
operations to limit pump station shutdowns during our operational  
season.  
16. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:45 p.m. The next Board of  
Public Utilities meeting is scheduled for August 1, 2024 at 1:30 p.m.  
Approved on: August 1, 2024  
___/S/_________________________  
Michelle Montoya  
Recording Secretary