637 First Street  
City of Santa Rosa  
Santa Rosa, CA 95404  
Long-Term Financial Policy and Audit  
Subcommittee  
Special Meeting Minutes - Draft  
Thursday, April 25, 2024  
4:00 PM  
1. CALL TO ORDER AND ROLL CALL  
The meeting was called to order by Acting Chair Mark Stapp at  
4:00pm  
Also present were;  
City Manager, Maraskeshia Smith  
Assistant City Manager, Daryel Dunston (Zoom)  
Director of Housing & Community Services, Megan Basinger  
(Zoom)  
2 - Mark Stapp, and Dianna MacDonald  
1 - Chair Natalie Rogers  
Present:  
Absent:  
2. PUBLIC COMMENTS NON-AGENDA MATTERS  
This is the time when any person attending in person may address matters not  
listed on this agenda, but which are within the subject matter of the jurisdiction.  
The public may comment on scheduled agenda items when the item is called.  
Each speaker is allowed up to three minutes.  
There were no comments from the public  
3. APPROVAL OF MINUTES  
3.1  
Regular Meeting Minutes  
Regular meeting Minutes - LTFPA March 21, 2024 - draft  
CANCELLATION NOTICE - LTFPA - April 11, 2024  
Attachments:  
This item is continued to the next meeting so that a quorum can  
approve the minutes.  
Member MacDonald asked to be recused, due to being absent from  
the March 21, 2024 meeting.  
4. SCHEDULED ITEMS  
4.1  
FY 23/24 QUARTERLY BUDGET REVIEW - THIRD QUARTER  
Presenter: Veronica Conner, Budget and Financial Analysis Manager  
Purpose: A look at the budget for the quarter, with a focus on the  
General Fund  
Recommendation Action: Information  
Q3 2023-24 LTFPA Presentation  
Attachments:  
The committee discussed the presentation.  
There were no comments from the public.  
IN-HOUSE SERVICES  
4.2  
Presenters: Veronica Conner, Budget and Financial Analysis Manager  
and Alan Alton, Chief Financial Officer  
Purpose: A discussion on the Finance Department’s approach to  
performing cost analyses on services performed by a contractor versus  
in-house. The presentation will discuss a standardized methodology to  
determine if there are potential savings.  
Recommendation Action: Information  
In House Services Presentation  
Attachments:  
The committee discussed the presentation.  
There were no comments from the public.  
5. FUTURE AGENDA ITEMS  
This time is reserved for discussion whether to place matters on a future  
agenda for further discussion.  
Our next regular scheduled meeting:Thursday, May 9, 2024, at 3:30 pm is  
cancelled.  
The following regular meeting scheduled will be held June 13, 2024, at 3:30pm  
- How to create more activity downtown, with less impact from  
Parking.  
- Establish a clearer budget to citywide events. Establish top  
events and discuss budget commitment for each one. Determine  
the budget implications and justifications.  
6. ADJOURNMENT  
The meeting was adjourned by Acting Chair Stapp at 5:16pm  
Approved:________________________  
Shelley McClure, Recording Secretary