Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, May 15, 2025  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:31 p.m.  
5 -  
2 -  
Present  
Absent  
Chair Daniel Galvin III, Board Member Lisa Badenfort, Board  
Member Robin Bartholow, Board Member Duane De Witt, and  
Board Member Glen Wright  
Vice Chair William Arnone Jr., and Board Member J. Matthew  
Mullan  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
Board Member Badenfort stated she was absent from the April 3,  
2025 meeting.  
Board Member DeWitt stated he was absent from the April 3, 2025  
and April 17, 2025 meetings.  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
April 3, 2025 - Regular Meeting Minutes - Draft  
The April 3, 2025 Regular Meeting Minutes were approved as  
submitted.  
5.2  
April 17, 2025 - Regular Meeting Minutes - Draft  
The April 17, 2025 Regular Meeting Minutes were approved as  
submitted.  
6. STAFF BRIEFINGS  
6.1  
2025 LAGUNA ENVIRONMENTAL LABORATORY UPDATE  
The Laguna Environmental Laboratory is a part of Santa Rosa Water’s  
subregional wastewater treatment system and is staffed daily providing  
services to multiple City departments. The team of 14 includes  
laboratory aides, laboratory analysts, a programmer, and laboratory  
management. Changes in regulations as adopted by California  
Environmental Laboratory Accreditation Program required overhauling  
the technical program and quality systems for the Laboratory by  
January 1, 2024. Throughout 2024 the Laguna Environmental  
Laboratory has been working to implement and assess effectiveness of  
the new Quality Management System including the continual updating  
of Standard Operating Procedures and increased traceability for  
support equipment, instrumentation, and reagents. The Board may  
discuss this item and give direction to staff.  
Robert Wilson, Laboratory Supervisor, presented and answered  
Board Member questions.  
6.2  
6.3  
6.4  
2024 REGIONAL WATER REUSE SYSTEM ANNUAL COMPLIANCE  
UPDATE  
Staff will provide an overview of the Regional Water Reuse System’s  
applicable regulations, highlight permit requirements, and summarize  
compliance during 2024. The Board may discuss this item and provide  
direction to staff.  
Heather Johnson, Environmental Services Officer, presented and  
answered Board Member questions.  
CELEBRATING PUBLIC WORKS WEEK  
Staff will share this year's plans for celebrating National Public Works  
Week: May 18-24, 2025. The City of Santa Rosa will be honoring our  
public works professionals by receiving a proclamation at City Council  
on Tuesday, May 13, and hosting the 5th Annual CityWorks festival on  
May 21 at Santa Rosa’s Wednesday Night Market in Courthouse  
Square. The Board may discuss this item and provide direction to staff.  
Bryce Aston, Community Outreach Specialist, presented.  
SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY  
AQUIFER STORAGE AND RECOVERY PILOT STUDY  
Staff will provide information regarding a proposed grant funded Aquifer  
Storage and Recovery pilot study in partnership with the Santa Rosa  
Plain Groundwater Sustainability Agency. Utilizing Santa Rosa Water’s  
existing Martha Way Test Well, the project would investigate and  
demonstrate the hydraulic response of small-scale direct aquifer  
storage and recovery operations. The Board may discuss this item and  
provide direction to staff.  
Claire Nordlie, Senior Water Resources Planner, presented and  
answered Board Member questions.  
7. CONSENT ITEMS  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve Consent Items 7.1 through 7.6.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Board Member Badenfort, Board Member Bartholow,  
Board Member De Witt and Board Member Wright  
2 - Vice Chair Arnone Jr. and Board Member Mullan  
Absent:  
7.1  
RESOLUTION - AUTHORIZATION FOR THE DEPUTY DIRECTOR  
WATER RESOURCES TO SERVE AS A MEMBER OF THE  
ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) REGION  
1 BOARD OF DIRECTORS  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, nominate Peter Martin as a  
member of the Association of California Water Agencies (ACWA)  
Region 1 Board for the 2026-2027 term.  
This Consent - Resolution was approved.  
7.2  
MOTION - WAIVER OF COMPETITIVE PROCESS AND SOLE  
SOURCE AWARD FOR PURCHASE ORDER TO TW ASSOCIATES,  
INC. DBA MISCOWATER OF FOOTHILL RANCH, CALIFORNIA, FOR  
ANDRITZ AQUA SCREEN MAINTENANCE, PARTS AND SPECIALTY  
SERVICE  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, waive the competitive process and  
authorize the Purchasing Agent to issue a sole source Blanket  
Purchase Order (BPO), with any nonstandard terms to be negotiated by  
the City, for furnishing parts and specialty service as necessary to  
complete routine maintenance for two Andritz Aqua-screen fine screens,  
to TW Associates, Inc. dba MISCOwater, Foothill Ranch, California, in  
an amount not to exceed $756,112.00.  
This Consent - Motion was approved.  
7.3  
7.4  
7.5  
MOTION - APPROVAL - WAIVER OF COMPETITIVE BID AND  
ISSUANCE OF A PURCHASE ORDER TO BAILEY VALVE, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, authorize the waiver of competitive  
bid and issuance of a Purchase Order, with any nonstandard terms to  
be negotiated by the City, for the purchase of one new 12-inch Bailey  
Model B5 Electrical Motor Operated (EMO) pressure relief valve (PRV)  
and the modification of three (3) 12-inch Bailey Model B5 Mechanically  
Operated PRVs to Electrical Motor Operated (EMO) PRVs to Bailey  
Valve, Inc., Fresno, California in an amount not to exceed $360,000.00.  
This Consent - Motion was approved.  
MOTION - APPROVAL - THIRD AMENDMENT TO BLANKET  
PURCHASE ORDER 166906 FOR ONE YEAR EXTENSION AND  
INCREASED COMPENSATION FOR FERRIC CHLORIDE DELIVERY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Third Amendment to Blanket Purchase Order (BPO)  
166906 with Texas Pencco, Inc., Sealy, Texas, for ferric chloride  
delivery to extend the BPO for a one-year period with no increase in  
unit price and to increase compensation in the amount of $300,000.00  
for a not to exceed cumulative value of $1,672,082.99.  
This Consent - Motion was approved.  
MOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET  
PURCHASE ORDER 165392 - INCREASE COMPENSATION FOR  
ULTRAVIOLET DISINFECTION SYSTEM PARTS WITH TROJAN  
TECHNOLOGIES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Fourth Amendment to Blanket Purchase Order (BPO)  
165392 to increase compensation for ultraviolet disinfection system  
parts to Trojan Technologies, Inc., London, Ontario, Canada, in the  
amount of $300,000 for a total cumulative amount not to exceed  
$4,400,000.  
This Consent - Motion was approved.  
7.6  
MOTION - PROJECT WORK ORDER NO. A010139-2016-33  
APPROVAL - ENGINEERING DESIGN SERVICES FOR THE MCMINN  
AVE AND HUGHES AVE SEWER, WATER, AND STORM DRAIN  
IMPROVEMENTS PROJECT  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works (TPW) Department that the Board of  
Public Utilities (Board), by motion, approve Project Work Order No.  
A010139-2016-33 under the Master Professional Services Agreement  
with Coastland DCCM, of Santa Rosa, California, to provide  
Professional Engineering Design Services for the McMinn Ave and  
Hughes Ave Sewer, Water, and Storm Drain Improvements project in an  
amount not to exceed $627,317.00.  
This Consent - Motion was approved.  
8. REPORT ITEMS  
8.1  
REPORT - WAIVER OF COMPETITIVE BIDDING AND  
PROFESSIONAL SERVICE AGREEMENT WITH TIV BRANDING  
BACKGROUND: The City of Santa Rosa Storm Water and Creeks team  
seeks a Waiver of Competitive Bid and a Professional Service  
Agreement (PSA) with TIV Branding for the development and  
implementation of strategic campaigns for compliance with the outreach  
objectives set forth in the National Pollutant Discharge Elimination  
System (NPDES) Permit (Order No. R1-2015-0030). The PSA will  
facilitate the expansion of existing programs developed over the last  
seven years, and the development of new programs and campaigns for  
collateral material, multicultural outreach, community outreach, and  
more. Building on an existing relationship with TIV will leverage work  
completed to date, help maintain brand consistency, and ensure  
efficiency during the rollout of new initiatives required for citywide  
compliance such as statewide trash amendments and pollutant total  
maximum daily loads (TMDLs).  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, (1) waive competitive bidding for a  
Professional Service Agreement (PSA) for public outreach services and  
(2) authorize the award of the PSA to TIV Branding in an amount not to  
exceed $105,000.  
Nick Sudano, Senior Environmental Specialist, presented and  
answered Board Member questions.  
A motion was made by Board Member Wright, seconded by Board Member  
Bartholow, to approve (1) waive competitive bidding for a Professional  
Service Agreement (PSA) for public outreach services and (2) authorize the  
award of the PSA to TIV Branding in an amount not to exceed $105,000.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Board Member Badenfort, Board Member Bartholow,  
Board Member De Witt and Board Member Wright  
2 - Vice Chair Arnone Jr. and Board Member Mullan  
Absent:  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
Items 11.1 through 11.5 were provided for informational purposes.  
Board Member DeWitt asked for Director Burke to keep the Board  
updated on Item 11.1.  
11.1  
CITY OF SANTA ROSA RISK ASSESSMENT FOR PFOA AND PFOS -  
Provided for information.  
11.2  
SB 454 (MCNERNEY) SUPPORT - Provided for information.  
11.3  
SB 601 (ALLEN) OPPOSITION - Provided for information.  
11.4  
AB 60 (PAPAN) SUPPORT - Provided for information.  
11.5  
AB 532 (RANSOM) SUPPORT - Provided for information.  
12. SUBCOMMITTEE REPORTS  
None.  
13. BOARD MEMBER REPORTS  
None.  
14. DIRECTORS REPORTS  
Acting Director Schiavone reported: To celebrate Earth Day, on  
April 22, 80 individuals participated in the Every Piece Inspires  
Change (EPIC) cleanup event in Roseland. This event included  
elected officials, community members, businesses, and city staff.  
The community’s efforts resulted in a total of 975 pounds of  
sediment removed from the gutter and a total of 325 pounds of  
trash collected and prevented from being conveyed into our storm  
drains and creeks from the ¾ mile pilot area on Sebastopol Road.  
With a heavy heart we announce the loss of Dana Wilson. Dana  
joined the IT team in May 2016. During the 2017 Tubbs fire, Dana  
was instrumental in the emergency operations center. She will be  
greatly missed.  
15. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:23 p.m. in honor of  
employee Dana Wilson. The next Board of Public Utilities is  
scheduled for June 5, 2025 at 1:30 p.m.  
Approved on: June 5, 2025  
/s/ Michelle Montoya, Recording Secretary