Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, March 1, 2018

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

5 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Richard Dowd, Board Member Mary Watts, and Board Member Lisa

Badenfort

1 - Board Member Christopher Grabill

Absent

2. STATEMENTS OF ABSENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

The minutes of February 1, 2018 were approved as submitted.

4.1

February 1, 2018, Regular Meeting Minutes.

February 1, 2018 Regular Meeting Minutes (added 2/28/18)

Attachments:

5. STAFF BRIEFINGS

5.1

FIRE RECOVERY ACTIVITIES

Staff will provide an update on the recovery efforts and on-going

investigation and actions that Santa Rosa Water is taking to address

the water quality issue.

Presentation (added 2/28/2018)

Attachments:

Presenter(s): Jennifer Burke, Deputy Director Water and

Engineering Resources

6. CONSENT ITEMS - NONE.

7. REPORT ITEMS

7.1

REPORT - SONOMA COUNTY WATER AGENCY 2018/19 WATER

TRANSMISSION BUDGET AND RATE INCREASE

BACKGROUND: There is a Water Advisory Committee (WAC) made up

of elected officials of each of the prime contractors to the Water

Agency’s wholesale water. The WAC is an advisory committee to the

Water Agency Board of Directors. The City’s WAC Representative is

Council Member Tom Schwedhelm. On April 2, 2018, the WAC is

scheduled to vote on whether or not to recommend the Water Agency

budget and proposed rate increase for approval of the Water Agency

Board of Directors. The Technical Advisory Committee (TAC) is made

of technical staff of each of the prime contractors to the Water Agency’s

wholesale water. The TAC provides technical analysis and

recommendations to the WAC.

RECOMMENDATION: The Water Department recommends that the

Board of Public Utilities consider the SCWA budget and proposed water

rate increase and, by motion, make a recommendation to the City

Council regarding Council’s direction to its Water Advisory Committee

(WAC) representative for the WAC vote on April 2, 2018.

Staff Report

Attachment 1

Presentation

Attachments:

Presenter(s): Kimberly Zunino, Deputy Director Administration and

Lynne Rosselli, Sonoma County Water Agency.

A motion was made by Board Member Watts, seconded by Board Member

Arnone, Jr., to approve a motion as submitted, recommending the SCWA

budget and proposed water rate increase to the City Council regarding

Council's direction to its Water Advisory Committee (WAC) representative

for the WAC vote on April 2, 2018. The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Watts and Board Member Badenfort

1 - Board Member Grabill

Absent:

7.2

REPORT - STATE WATER RESOURCES CONTROL BOARD GRANT

FUNDS FOR FREEWAY WELL PLANNING PROJECT

BACKGROUND: The City operated the groundwater well located at

1304 Cleveland Avenue in Santa Rosa (Freeway Well) sustainably for

about 30 years, until regular testing in the 1980s detected volatile

organic compounds (VOCs) had reached the well from offsite

contamination. The City has wanted to evaluate water quality risks in

the vicinity and study the feasibility of alternatives for treating the

groundwater or replacing Freeway Well but has not had the resources

to do so. The State Water Resources Control Board (State) expressed

interest in providing assistance with these efforts and invited the City to

submit a grant application. Legal counsel determined the City Manager

was authorized to submit the application per Council Policy No.

000-562: Grant Application and Administration Policy. Staff provided a

briefing to the Board of Public Utilities and submitted the application on

August 31, 2017.

The application was successful, and the State has asked the City to

designate, by resolution, a representative to negotiate and enter into a

grant funding agreement for the Freeway Well Planning Project. Staff is

asking the Board of Public Utilities to recommend this and to

recommend that Council authorize use of existing appropriations for the

required matching funds and authorize the Chief Financial Offer to

increase appropriations for the project in the amount of the grant award.

RECOMMENDATION: It is recommended by the Water Department that

Board, by resolution, recommend that Council 1) authorize the Director

of Santa Rosa Water to negotiate and execute a grant funding

agreement with the State Water Resources Control Board for the

Freeway Well Planning Project (Project); 2) authorize and designate the

Director of Santa Rosa Water as a City Representative for the Project;

3) authorize use of non-General Funds to match the State funds being

awarded; and 4) authorize the Chief Financial Officer to increase

appropriations in the amount of the grant award.

Staff Report

Attachments:

Attachment 1

Resolution

Presentation (added 2/28/18)

Presenter(s): Colin Close, Sr. Water Resources Planner.

A motion was made by Board Member Dowd, seconded by Board Member

Watts, to waive reading of the text and adopt Item 7.2 - RESOLUTION NO.

1156 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES

RECOMMENDING THAT CITY COUNCIL AUTHORIZE THE DIRECTOR OF

SANTA ROSA WATER TO NEGOTIATE AND EXECUTE A GRANT FUNDING

AGREEMENT WITH THE STATE WATER RESOURCES CONTROL BOARD

FOR THE FREEWAY WELL PLANNING PROJECT; DESIGNATE THE

DIRECTOR OF SANTA ROSA WATER AS A REPRESENTATIVE FOR THE

PROJECT; AUTHORIZE USE OF NON-GENERAL FUNDS TO MATCH THE

STATE FUNDS BEING AWARDED; AND AUTHORIZE THE CHIEF

FINANCIAL OFFICER TO INCREASE APPROPRIATIONS IN THE AMOUNT

OF THE GRANT AWARD."

The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board

Member Watts and Board Member Badenfort

1 - Board Member Grabill

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS

NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

10.1

MONTHLY RATE REVENUE AND CIP BID AWARD REPORT -

JANUARY 2018 - Provided for information.

Memorandum

Attachments:

Chair Galvin received and filed the written correspondence as submitted.

11. SUBCOMMITTEE REPORTS

Board Member Dowd reported that the Budget Review

Subcommittee has been meeting and the Board received

information during the report on the fire impacts. An agenda item will

be coming forward to the full board as soon as more information is

available.

Vice Chair Arnone reported on the Ad Hoc Agricultural Contract

committee actvities that he and Board member Grabill are a

member of. Work has begun to understand the City's use of the

recycled water and how things have changed over time. There is an

ongoing review to look at an opportunity to update the contracts

based on the current value of the water and its usage.

Chair Galvin reported that he attended the Expanded Water Supply

meeting with Council Member Schwedhelm to get an update on the

Groundwater Sustainability Agency.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Ben Horenstein, Director reported on various department activities.

14. ADJOURNMENT OF MEETING