City Hall, Council Chamber

100 Santa Rosa Avenue

Santa Rosa, CA 95404

City of Santa Rosa

City Council

Regular Meeting Minutes - Final

Tuesday, December 18, 2018

4:00 PM

1. CALL TO ORDER AND ROLL CALL

Mayor Coursey called the meeting to order at 4:05 p.m

7 -

Present:

Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member

Julie Combs, Council Member Ernesto Olivares, Council Member

John Sawyer, Mayor Tom Schwedhelm, and Council Member Jack

Tibbetts

2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.

3. STUDY SESSION - NONE.

4. ANNOUNCEMENT OF ROLL CALL

7 -

Present:

Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member

Julie Combs, Council Member Ernesto Olivares, Council Member

John Sawyer, Mayor Tom Schwedhelm, and Council Member Jack

Tibbetts

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE.

6. PROCLAMATIONS/PRESENTATIONS

6.1

PRESENTATION - CONGRESSIONAL CERTIFICATE OF

RECOGNITION

On behalf of Congressman Mike Thompson, Andrea

Rodriguez-Jereb, Chief of Staff, Office of Congressman

Thompson, presented a Certificate of Recognition to Mayor Chris

Coursey.

7. STAFF BRIEFINGS

7.1

FIRE RECOVERY AND REBUILD UPDATE

This will be a standing item on the agenda. No action will be taken

except for possible direction to staff.

Jason Nutt, Director of Transportation and Public Works; and David

Guhin, Assistant City Manager and Director of Planning and

Economic Development provided a brief report.

Council Member Combs requested that the link srcity.org/rebuilding

be accessible on InSite, the agenda and minutes public website.

PUBLIC COMMENT

Peter Tscherneff spoke regarding Paradise wildfires and the people

missing.

8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

City Manager Sean McGlynn provided a brief report on: The Office

of Community Engagement secured three grants, totaling $30,000

have been for the 2019 launch of their Neighborfest Pilot Program;

The Temporary Fire Station 5 is scheduled to open on Friday,

December 21st at 3480 Parkerhill Road; Santa Rosa was selected

by the Council of Infill Builders to receive the 2018 Community Infill

Champion Award for leadership above and beyond in rebuilding and

building a vibrant and resilient City; and announced that Kim Nadeau,

Parking Manager, won the statewide California Parking

Professionals Association (CPPA) award for Parking Professional

of the Year.

9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

There were no abstentions made.

10. MAYOR'S/COUNCILMEMBERS’ REPORTS

Mayor and Council Members made announcements and reports of

interest to the Council.

Council Member Combs requested that the Community Homeless

Assistance Program Review and Update and the Bennett Valley

Senior Center Use as a Shelter or Safe Haven study sessions be

brought back to Council in January 2019. Council Member Rogers

concurred.

10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

10.1.1 Council Subcommittee Reports

Council Member Schwedhelm provided a brief report on the

Santa Rosa Violence Prevention Partnership program and the

Coffee Park Community meeting.

Council Member Combs provided a brief report on CASA.

Vice Mayor Rogers provided brief reports regarding Mayors'

and Councilmembers' Association of Sonoma County, Open

Government Taskforce, and the Long Term Financial Policy

and Audit Subcommittee Meeting.

10.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

10.1.4 Association of Bay Area Governments (ABAG)

10.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

10.1.6 Sonoma Clean Power Authority (SCPA)

10.1.7 Sonoma County Waste Management Agency (SCWMA)

10.1.8 Groundwater Sustainability Agency (GSA)

Council Member Schwedhelm provided a brief report.

10.1.9 Other

11. APPROVAL OF MINUTES

11.1

November 27, 2018, Regular Meeting.

Approved as submitted.

11.2

December 4, 2018, Regular Meeting.

Approved as submitted.

12. CONSENT ITEMS

PUBLIC COMMENT

Peter Tscherneff spoke regarding Items 12.2, 12.5, and 12.7.

Victoria Yanez spoke regarding Item 12.7.

Approval of the Consent Agenda

A motion was made by Vice Mayor Rogers, seconded by Mayor

Schwedhelm, to waive reading of the text and adopt Consent Items 12.1

through 12.8. The motion carried by the following vote:

12.1

12.2

12.3

RESOLUTION - APPROVAL OF THE SECOND AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT NUMBER F001625 WITH

ERNST & YOUNG

RECOMMENDATION: It is recommended by the City Manager’s Office

that the Council, by resolution, approve the Second Amendment to the

Professional Services Agreement number F001625 with Ernst & Young,

LLP in the amount of $813,000, for a total not to exceed $2,313,000.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-219 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND

AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NUMBER

F001625 WITH ERNST & YOUNG, LLP, SAN FRANCISCO, CA

RESOLUTION - AMENDMENT TO THE MEASURE O (VIOLENCE

PREVENTION) IMPLEMENTATION PLAN FOR POLICE

RECOMMENDATION: It is recommended by the Finance and Police

Department and the Measure O Citizens Oversight Committee that the

Council amend, by resolution, the Transaction and Use Tax

Implementation Plan to appropriate $390,282 of the Measure O Police

fund reserves in Fiscal Year 2018/19 to purchase and install a dispatch

console system.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-220 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE TRANSACTION

AND USE TAX IMPLEMENTATION PLAN FOR THE POLICE DEPARTMENT

RESOLUTION - APPROVAL OF AGREEMENT WITH MOTOROLA

SOLUTIONS INC. TO PURCHASE AND INSTALL A DISPATCH

CONSOLE SYSTEM; AND APPROPRIATION OF $390,282 FROM

MEASURE O FUND (POLICE) AND $200,000 FROM STATE ASSET

FORFEITURE FUND

RECOMMENDATION: It is recommended by the Finance and Police

Departments that the Council, by resolution, 1) approve the

communications system and services agreement with Motorola

Solutions, Inc. in an amount not to exceed $1,398,713; and 2) approve

the appropriation of $390,282 from Measure O fund (Police) and

$200,000 from the State Asset Forfeiture fund for this project.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-221 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE

COMMUNICATIONS SYSTEM AND SERVICES AGREEMENT WITH

MOTOROLA SOLUTIONS, INC, SAN DIEGO, CA, TO PURCHASE AND

INSTALL A DISPATCH CONSOLE SYSTEM AND APPROVING THE

APPROPRIATION OF $390,282 FROM MEASURE O POLICE FUND AND

$200,000 FROM STATE ASSET FORFEITURE FUND FOR THIS PROJECT

12.4

RESOLUTION - APPROVAL OF THE FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT NO. F001748 WITH

HROD, INC. DBA MMO PARTNERS

RECOMMENDATION: It is recommended by the City Manager’s Office

that the Council, by resolution, 1) approve the First Amendment to the

Professional Services Agreement No. F001748 with HROD, Inc. dba

MMO Partners of Washington, DC, increasing compensation by

$81,000 for a total amount not to exceed $144,000, and 2) amend the

fiscal year (FY) 2018-19 budget by increasing appropriations in key

020100 by $81,000.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-222 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST

AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NO.

F001748 WITH HROD, INC. DBA MMO PARTNERS

12.5

RESOLUTION - SANTA ROSA TOURISM BUSINESS IMPROVEMENT

AREA ADVISORY BOARD APPOINTMENT

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution,

appoint Vern Lakusta of Greystone Hotels, to the Santa Rosa Tourism

Business Improvement Area (SRTBIA) Advisory Board.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-223 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING APPOINTMENTS TO

THE ADVISORY BOARD FOR THE SANTA ROSA TOURISM BUSINESS

IMPROVEMENT AREA

12.6

RESOLUTION - APPROVAL OF PURCHASE ORDER 158133 -

STREET LIGHT POLES AND ACCESSORIES

RECOMMENDATION: It is recommended by the Transportation and

Public Works (TPW) and the Finance Departments that the Council, by

resolution, approves Purchase Order (PO) 158133 with Azco Supply

Inc., Stockton, California, for the acquisition of two-hundred (200) street

light poles and accessories in the amount of $205,790.06. Funds for

this expense have been appropriated in the Fiscal Year 2018-19 budget

within the Transportation and Public Works Department. This is a

onetime purchase subject to reimbursement from FEMA for disaster

related expenditures.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-224 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING PURCHASE ORDER

158133 WITH AZCO SUPPLY INC. FOR THE PURCHASE OF STREET LIGHT

POLES AND ACCESSORIES

12.7

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution,

approve an extension of Resolution No. 28839 which formally

proclaimed a local homeless emergency within Santa Rosa.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-225 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION

OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et

seq.)

12.8

RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE

OF LOCAL EMERGENCY DUE TO FIRES

RECOMMENDATION: It is recommended by the City Attorney’s Office

that the Council, by resolution, declare that the proclamation of a state

of local emergency within the City of Santa Rosa has been and remains

in full force and effect without interruption.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2018-226 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA EXTENDING THE

PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY DUE TO

FIRES

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

Peter Tscherneff spoke regarding the homeless.

Adrienne Lauby, Homeless Action, spoke regarding additional

homeless winter shelters in Santa Rosa.

Bruce Pearson spoke regarding homeless housing.

Gregory Fearon, Homeless Action, spoke regarding the homeless.

Christopher Sprague spoke regarding fire recovery.

Kathryn Jurik spoke regarding the homeless.

Elizabeth Neylon spoke regarding the global dream.

14. REPORT ITEMS - NONE.

15. PUBLIC HEARINGS

15.1

PUBLIC HEARING - ONE-TIME 12 MONTH TENTATIVE MAP

EXTENSION

BACKGROUND: Beginning on the evening of October 8, 2017, and

continuing for days thereafter, a series of wildfire events damaged or

destroyed thousands of residential and commercial structures within the

City of Santa Rosa. On October 9, 2017, the City Manager, in his

capacity as Director of Emergency Services, proclaimed the existence

of local emergency in the City, which proclamation was ratified by the

City Council on October 13, 2017. Prior to the wildfires, the Council

had identified “housing for all” as a priority due to the City’s ongoing,

unmet housing needs. As a result of both the devastation of the

wildfires and the previously existing significant shortage of housing, the

Council has stated the need for measures to address housing Citywide.

The proposed ordinance to add a one-time, automatic, 12-month

extension for tentative maps and associated entitlements was prepared

to facilitate the urgent housing need. The draft ordinance was

unanimously recommended for approval by the Planning Commission

on November 29, 2018.

RECOMMENDATION: It is recommended by the Planning Commission

and the Planning and Economic Development Department that the City

Council, introduce an ordinance amending City Code Chapter 20-16,

Resilient City Development Measures, to add a one-time, automatic,

12-month extension to approved tentative maps and associated

entitlements, to address housing needs within the City following the

Tubbs and Nuns fires of October 2017.

Presented by Amy Nicholson, City Planner, Planning and Economic

Development.

Seeing no one wishing to speak, Mayor Coursey opened and closed

the public hearing at 5:25 p.m.

A motion was made by Mayor Schwedhelm, seconded by Council Member

Olivares, to waive reading of the text and adopt:

ORDINANCE NO. ORD-2018-022 ENTITLED: ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE

SANTA ROSA CITY CODE – ADDING SECTION 20-16.120, ONE-TIME,

AUTOMATIC, 12 MONTH EXTENSION FOR TENTATIVE MAPS AND

ASSOCIATED ENTITLEMENTS, TO ADDRESS HOUSING NEEDS WITHIN

THE CITY FOLLOWING THE TUBBS AND NUNS FIRES OF OCTOBER 2017

- FILE NUMBER REZ18-012

The motion carried by the following vote:

7 -

Yes:

Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member

Julie Combs, Council Member Ernesto Olivares, Council Member

John Sawyer, Mayor Tom Schwedhelm, and Council Member Jack

Tibbetts

16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

16.1

FINAL MAP- VILLAS SUBDIVISION- Provided for Information

This item was received and filed.

17. COUNCIL REORGANIZATION

17.1

REPORT - DECLARATION OF RESULTS FOR THE GENERAL

MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 6, 2018,

FOR (1) THE PURPOSE OF ELECTING MEMBERS FOR THREE

DISTRICT-BASED OFFICES OF THE CITY COUNCIL FOR

DISTRICTS 2, 4, AND 6, EACH FOR A FULL TERM OF FOUR YEARS;

(2) SUBMITTING TO THE VOTERS MEASURE O RELATING TO THE

SALES TAX; AND (3) CITY OF SANTA ROSA MEASURE N RELATING

TO THE HOUSING RECOVERY BOND

BACKGROUND: Pursuant to City Charter Section 30 and the California

Elections Code, the City Council called a General Municipal Election for

Tuesday, November 6, 2018, for (1) the purpose of electing one

candidate for each City Council office for Districts 2, 4 and 6, each for a

full term of four years; (2) submitting to the voters Measure O relating to

the Sales Tax; and (3) City of Santa Rosa Measure N relating to the

Housing Recovery Bond.

RECOMMENDATION: It is recommended by the City Clerk that the

Council, by resolution, declare the results of the Consolidated General

Municipal Election held on Tuesday, November 6, 2018, for (1) the

election of John Sawyer for District 2 of the City Council, the election of

Victoria Fleming for District 4 of the City Council, and the election of

Tom Schwedhelm for District 6 of the City Council, each for a full term

of four years; (2) City of Santa Rosa Measure O relating to the Sales

Tax; and (3) City of Santa Rosa Measure N relating to the Housing

Recovery Bond.

A motion was made by Council Member Olivares, seconded by Council

Member Tibbetts, to waive reading of the text and adopt:

RESOLUTION NO. RES-2018-227 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA RECITING THE FACT OF THE

GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 6,

2018, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS

PROVIDED BY LAW

The motion carried by the following vote:

7 -

Yes:

Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member

Julie Combs, Council Member Ernesto Olivares, Council Member

John Sawyer, Mayor Tom Schwedhelm, and Council Member Jack

Tibbetts

17.2

COMMENTS BY COUNCIL MEMBERS

Council Members made comments and thanked Mayor Coursey for

his service.

PUBLIC COMMENT

Anne Seeley spoke regarding Mayor Coursey's service to the City

and provided a bouquet of flowers to honor him.

Peter Rumble thanked elected officials for their service.

17.3

ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED

COUNCIL MEMBERS, PRESENTATION OF CERTIFICATES OF

ELECTION, AND SEATING OF THE NEWLY ELECTED COUNCIL

MEMBERS

City Clerk Gomez administered the Oath of Office to Council

Members Elect Victoria Fleming, John Sawyer, and Tom

Schwedhelm.

8 -

Present:

Mayor Tom Schwedhelm, Vice Mayor Chris Rogers, Council Member

Julie Combs, Council Member Ernesto Olivares, Council Member

John Sawyer, Council Member Jack Tibbetts, Council Member

Victoria Fleming, and Vice Mayor Victoria Fleming

17.4

17.5

COMMENTS BY NEWLY ELECTED COUNCIL MEMBERS

Council Members Fleming, Sawyer, and Schwedhelm made

comments and expressed appreciation.

ELECTION OF MAYOR

The Council, in accordance with City Charter sections 6, 15, and the

City Council Manual of Protocols and Procedures section XII, will elect a

Mayor from among its members. The Mayor will serve for a term of two

years.

PUBLIC COMMENT

Dana Bellwether spoke in support of electing Julie Combs for

Mayor.

Gregory Fearon spoke in support of Charter Review early and

mayoral election by the voters.

Thomas Ells thanked the leaving Mayor and newly elected.

Victoria Yanez spoke in support of the oath of office.

Vice Mayor Rogers called for nominations for Mayor.

Council Member Tibbetts nominated Council Member Schwedhelm,

seconded by Council Member Olivares and Council Member

Schwedhelm accepted the nomination.

No other nominations were made.

A motion was made by Council Member Tibbetts, seconded by Council

Member Olivares,nominated Vice Mayor Rogers declared the nomination

for Council Member Schwedhelm to serve as Mayor carried by unanimous

consent.. The motion carried by the following vote:

8 -

Yes:

Mayor Tom Schwedhelm, Vice Mayor Chris Rogers, Council Member

Julie Combs, Council Member Ernesto Olivares, Council Member

John Sawyer, Council Member Jack Tibbetts, Council Member

Victoria Fleming, and Vice Mayor Victoria Fleming

17.6

ELECTION OF VICE MAYOR

The Council, in accordance with City Charter sections 6, 15, and the

City Council Manual of Protocols and Procedures section XII, will elect a

Vice Mayor from among its members. The Vice Mayor will serve a term

of one year.

Mayor Schwedhelm called for nominations for Vice Mayor.

Council Member Rogers nominated Council Member Fleming, seconded by

Council Member Tibbetts. Council Member Fleming declined to serve as

Vice Mayor.

A motion was made by Council Member Sawyer, seconded by Council

Member Olivares, to nominate Council Member Rogers. Council Member

Rogers accepted to serve as Vice Mayor.

City Clerk Gomez recorded votes for Vice Mayor by roll call in the

following order:

Council Member Combs voted for Combs.

Council Member Fleming voted for Combs.

Council Member Olivares voted for Rogers.

Council Member Rogers voted for Rogers.

Council Member Sawyer voted for Rogers.

Mayor Schwedhelm voted Rogers.

Council Member Tibbetts voted Combs.

A motion was made by Council Member Tibbetts, seconded by Council

Member Fleming, to nominate Council Member Combs. Council Member

Combs accepted to serve as Vice Mayor.

A motion was made by Council Member Combs, seconded by Council

Member Sawyer, to vote unanimously for Council Member Roger as Vice

Mayor. The motion carried by the following vote:

8 -

Yes:

Mayor Tom Schwedhelm, Vice Mayor Chris Rogers, Council Member

Julie Combs, Council Member Ernesto Olivares, Council Member

John Sawyer, Council Member Jack Tibbetts, Council Member

Victoria Fleming, and Vice Mayor Victoria Fleming

18. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Merlin Davis spoke regarding the concerns of the homeless

community.

Michael Titone spoke in support of immediate winter shelters.

Victoria Yanez spoke regarding the police activity impacting the

homeless.

19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

20. ADJOURNMENT OF MEETING

Hearing no further business, Mayor Schwedhelm adjourned the

meeting at 6:21 p.m. The next regularly scheduled meeting will take

place on January 8, 2019, at a time to be set by the Mayor.

21. UPCOMING MEETINGS

21.1

UPCOMING MEETINGS LIST

This item was received and filed.

Approved on: January 8, 2019

/s/ Daisy Gomez, City Clerk