Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, March 15, 2018  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Vice Chair Arnone called the meeting to order at 1:30 p.m.  
Rollcall  
5 -  
Present  
Vice Chair William Arnone Jr., Board Member Richard Dowd,  
Board Member Mary Watts, Board Member Christopher Grabill,  
and Board Member Lisa Badenfort  
1 - Chair Daniel Galvin III  
Absent  
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS  
No statements of abstention were made.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
4.1  
February 15, 2018, Regular Meeting Minutes.  
February 15, 2018 Regular Meeting Minutes.  
Attachments:  
Approved as submitted.  
5. STAFF BRIEFINGS  
5.1  
CALIFORNIA WATER ENVIRONMENT ASSOCIATION (CWEA) SMALL  
FACILITY OF THE YEAR AWARD - SEISMIC BREWING COMPANY  
Staff would like to recognize Seismic Brewing Company for their  
selection as California Water Environment Association P3S Committee’s  
Northern California 2017 Facility of Year Award. Seismic Brewing  
Company has implemented state of the art technology and equipment in  
order to reduce water consumption, as well as reclaim and reuse their  
wastewater. As a result, City water only accounts for about 35% of their  
total water used in the beer brewing process with minimal amounts of  
water discharged to the sanitary sewer.  
Presentation (added 3/14/2018)  
Attachments:  
Presenter(s): Heather Johnson, Environmental Compliance  
Inspector  
5.2  
ANNUAL COMPLIANCE SUMMARY REPORT  
Staff will summarize Santa Rosa Water Department compliance to  
federal, state, and local environmental regulations in 2017. Santa Rosa  
Water protects the health of our community and minimizes the impacts  
of our operations on the natural environmental through implementing a  
broad range of compliance programs that support department  
operations and promote watershed stewardship. The annual summary  
report will describe applicable regulations, highlight permit  
requirements, summarize compliance during 2017 and discuss  
emerging regulatory issues.  
Presentation (added 3/14/2018)  
Attachments:  
Presenter(s): Rita Miller, Deputy Director Environmental Services  
UPDATE ON CURRENT BUDGET PROCESS  
5.3  
Staff will provide a brief update on the current status of the budget  
process. Staff will discuss the budget process and funding strategies for  
fire related damages. A full budget study session is scheduled for April  
5, 2018.  
Presentation (added 3/14/2018)  
Attachments:  
Presenter(s): Kimberly Zunino, Deputy Director Administration  
FIRE RECOVERY ACTIVITIES  
5.4  
Staff will provide an update on the fire recovery efforts.  
Director Horenstein reported that the Board would not receive a staff  
update today, however, a joint City Council and Board of Public  
Utilities meeting would be scheduled for March 27. National experts  
and regulatory staff will be present to provide additional information  
on the water quality issue that would better inform our customers as  
they continue with their rebuild.  
6. CONSENT ITEMS  
6.1  
MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES  
AGREEMENT WITH SOFTRESOURCES LLC (AGREEMENT  
F001216)  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by motion, approve a second amendment to the Professional  
Services Agreement with SoftResources LLC of Kirkland, WA  
(Agreement F001216) to provide consulting services related to the  
replacement of Hansen in the amount not to exceed the sum of two  
hundred twenty-three thousand, two hundred seventy-eight dollars  
($223,278) and authorize the Chair to sign the agreement.  
Staff Report  
Attachments:  
Attachment 1  
Exhibit A to Attachment 1  
A motion was made by Board Member Dowd, seconded by Board Member  
Watts, to approve Consent Item 6.1 as submitted for a second amendment  
to the Professional Services Agreement with SoftResources LLC of  
Kirkland, WA (Agreement F001216) to provide consulting services related to  
the replacement of Hansen in the amount not to exceed the sum of two  
hundred twenty-three thousand, two hundred seventy-eight dollars  
($223,278) and authorize the Chair to sign the agreement. The motion  
carried by the following vote:  
5 -  
Yes:  
Vice Chair Arnone Jr., Board Member Dowd, Board Member Watts,  
Board Member Grabill and Board Member Badenfort  
1 - Chair Galvin III  
Absent:  
7. REPORT ITEMS - NONE.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS  
NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
NONE.  
11. SUBCOMMITTEE REPORTS  
Board Member Dowd reported that the Budget Review  
subcommittee would be meeting on March 28, 2018.  
12. BOARD MEMBER REPORTS  
Board Member Grabill reported that he had been a part of the  
evaluation panel for the new landscape contract and noted that the  
contract would be coming to the full board for consideration soon.  
13. DIRECTORS REPORTS  
Director Horenstein provided an update on various department  
activities.  
14. ADJOURNMENT OF MEETING  
The meeting was adjourned at 2:36 p.m. The next regularly  
scheduled meeting of the Board of Public Utilities will be held on  
April 5, 2018.  
Approved on: April 19, 2018  
________/S/______________  
Gina Perez, Recording Secretary