Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, August 16, 2018  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
Chair Galvin announced that Board Member Watts was no longer  
serving on the Board. She will be brought back at a future meeting  
date to acknowledge her service.  
Rollcall  
5 -  
Present  
Absent  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board  
Member Lisa Badenfort, Board Member Richard Dowd, and Board  
Member Christopher Grabill  
1 - Board Member Matt Mullan  
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS  
Board Member Dowd stated that he would be abstaining from the  
acceptance of the minutes for June 7, 2018.  
3. STUDY SESSION - NONE  
4. MINUTES APPROVAL  
4.1  
June 7, 2018 - Regular Meeting Minutes.  
June 7, 2018 - Regular Meeting Minutes  
Attachments:  
The minutes of June 7, 2018 were accepted as submitted.  
5. STAFF BRIEFINGS  
5.1  
LAGUNA TREATMENT PLANT DISINFECTION IMPROVEMENTS  
PROJECT UPDATE  
Staff will provide an update on the Laguna Treatment Plant Disinfection  
Improvements, a large, complex project that has been under the  
planning and pre-design phase for a number of years. Staff will cover  
the status of the project, associated activities, and anticipated  
schedules.  
Presentation (added 8/16/18)  
Attachments:  
Presenter(s): Emma Walton, Interim Deputy Director Engineering  
Resources and Tanya Mokvyts, Associate Civil Engineer.  
5.2  
DEVELOPMENT OF A REVISED LOCAL LIMITS FOR THE CITY OF  
SANTA ROSA REGIONAL WATER REUSE FACILITY  
Staff will update the Board on the results of the City of Santa Rosa  
Local Limits Study for the City of Santa Rosa Regional Water Reuse  
Facility, provide an opportunity for input and outline the next steps in the  
process.  
Staff Report  
Attachments:  
Attachment 1  
Presentation (added 8/16/18)  
Presenter(s): Martin St. George, Environmental Services Supervisor.  
6. CONSENT ITEMS  
Chair Galvin requested that Item 6.2 be pulled from the Consent  
calendar to allow for discussion.  
6.1  
RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL  
SERVICES AGREEMENT WITH E&M ELECTRICAL AND  
MACHINERY, INC. DBA WONDERWARE CALIFORNIA (AGREEMENT  
F001496)  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by resolution, waive the competitive procurement pursuant to  
Council Policy 600-01 and City Code Chapter 3-44.080 - Exceptions to  
competitive bidding due to the vendor being the sole source provider of  
the product, approve a First Amendment to Professional Services  
Agreement No. F001496 with E&M Electrical and Machinery, Inc. dba  
Wonderware California, to provide software license and support  
services related to the Supervisory Control And Data Acquisition  
(SCADA) needs in the Water Department through June 2023 in the  
amount not to exceed $324,102.30 and authorize the Chair to sign the  
agreement.  
Staff Report  
Resolution  
Attachments:  
Attachment 1  
Attachment 2  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Badenfort to adopt Item 6.1 - RESOLUTION NO. 1175 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES WAIVING THE  
COMPETITIVE PROCUREMENT PROCESS PURSUANT TO COUNCIL  
POLICY 600-01 AND CITY CODE CHAPTER 3-44.080 DUE TO THE VENDOR  
BEING THE SOLE PROVIDER OF THE SOFTWARE, APPROVING A FIRST  
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH E &  
M ELECTRICAL AND MACHINERY, INC. dba WONDERWARE CALIFORNIA  
(AGREEMENT NO. F001496) IN THE AMOUNT OF $259,631 AND  
AUTHORIZING THE CHAIR TO SIGN THE AGREEMENT". The motion  
carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd and Board Member Grabill  
1 - Board Member Mullan  
Absent:  
6.2  
MOTION - REQUEST FOR ADDITIONAL CONTRACT  
CONTINGENCY - REPLACEMENT OF WATER SERVICES  
AFFECTED BY THE TUBBS FIRE-INSIDE THE ADVISORY ZONE  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, approve a Change-of-Scope contract change  
order and additional contingency to replace the 8” Water Mains on  
Foxtail Court, Stony Oak Court, and Blue Sage Court. The estimated  
cost for the Change-of-Scope contract change order and additional  
20% contingency is $846,960.00.  
Staff Report  
Attachments:  
Attachment 1  
Director Horenstein provided additional information that lead to the  
decision to replace three mains within the advisory area. In addition,  
he indicated there could be some concern with FEMA  
reimbursement that staff will monitor. The Board then asked for and  
received a brief update on the status of sampling and analysis inside  
of the advisory area.  
A motion was made by Board Member Dowd, seconded by Board Member  
Grabill to approve a motion, as submitted, approving a Change-of-Scope  
contract change order and additional contingency to replace the 8" Water  
Mains on Foxtail Court, Stony Oak Court, and Blue Sage Court. The  
estimated cost for the Change-of-Scope contract change order and  
additional 20% contingency is $846,960.00. The motion carried by the  
following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd and Board Member Grabill  
1 - Board Member Mullan  
Absent:  
7. REPORT ITEMS - NONE  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
11. SUBCOMMITTEE REPORTS  
Vice Chair Arnone reported on the Agricultural Ad Hoc Committee's  
recent field trip to Beretta and Mello ranches and expressed  
appreciation for the hospitality from the local ranchers. Board  
Member Grabill was also in attendance.  
12. BOARD MEMBER REPORTS  
Board Member Dowd announced that he would be absent from the  
September 20, 2018 Board meeting.  
Board Member Grabill expressed his gratitude to Board Member  
Watts for her service and noted the challenge when the technical  
work transcends politics.  
13. DIRECTORS REPORTS  
Ben Horenstein, Director reported on various department activities.  
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO  
CLOSED SESSION (MAYOR'S CONFERENCE ROOM - ROOM 10)  
At 2:56 p.m., Molly MacLean, Assistance City Attorney announced  
the closed session items. The Board adjourned to the Mayor's  
Conference Room. Vice Chair Arnone left at 3:00 p.m. for the  
remainder of the meeting.  
14.1  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 1225 Fulton Rd., Santa Rosa, CA APN: 034-460-032  
Agency Negotiator: Jill Scott, Right of Way Agent  
Negotiating Parties: Thanksgiving Lutheran Church  
Under Negotiations: Price and terms of payment.  
14.2  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 4224 Hwy 12 APN: 032-010-005  
Agency Negotiator: Jill Scott, Right of Way Agent  
Negotiating Parties: Mark Calleri Tr, Owner and American Recess LLC,  
Developer  
Under Negotiations: Price and terms of payment.  
15. ADJOURN TO OPEN SESSION IN THE COUNCIL CHAMBER AND  
ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY.  
The Board adjourned to open session at 3:31 p.m. Chair Galvin  
reported that the real property negotiator received direction from the  
Board.  
16. ADJOURNMENT OF MEETING  
The meeting was adjourned at 3:33 p.m. The next regularly  
scheduled meeting of the Board of Public Utilities will be held on  
October 4, 2018.  
Approved on: October 4, 2018  
________/S/______________  
Gina Perez, Recording Secretary