Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, August 2, 2018

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

6 -

Present

Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member

Richard Dowd, Board Member Christopher Grabill, Board Member

Matt Mullan, and Board Member Mary Watts

1 - Vice Chair William Arnone Jr.

Absent

2. STATEMENTS OF ABSENTION BY BOARD MEMBERS

No statements of abstention were made by Board Members.

3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO

CLOSED SESSION (MAYOR'S CONFERENCE ROOM - ROOM 10)

Molly MacLean, Assistant City Attorney announced the closed

session items.

3.1

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Initiation of litigation pursuant to paragraph (4) of subdivision (d) of

Government Code Section 54956.9: one potential case.

3.2

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of

subdivision (d) of Government Code Section 54956.9: Potential number

of cases - Unknown.

4. ADJOURN TO OPEN SESSION IN THE COUNCIL CHAMBER AND

ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY.

Assistant City Attorney MacLean announced that the Board provided

a recommendation to bring forward to the City Council on August 7,

2018.

5. MINUTES APPROVAL

The minutes of May 17, 2018 and May 24, 2018 were accepted as

submitted.

5.1

May 17, 2018 - Regular Meeting Minutes.

May 17, 2018 - Regular Meeting Minutes (added 8/1/18)

Attachments:

5.2

May 24, 2018 - Special Meeting Minutes.

May 24, 2018, Special Meeting Minutes. (added 8/2/2018)

Attachments:

6. STAFF BRIEFINGS

6.1

2017 DRINKING WATER QUALITY REPORT UPDATE

Staff will provide an overview of Santa Rosa’s 2017 water quality report,

including information on Santa Rosa’s water supply, distribution system,

drinking water regulatory requirements, and 2017 water quality results.

Presentation (added 8/1/2018)

Attachments:

Presenter(s): Michael Simi, Water Quality Supervisor.

7. CONSENT ITEMS

7.1

RESOLUTION - APPROVAL OF GENERAL SERVICES AGREEMENT

FOR GRIT AND SCREENING DISPOSAL SERVICES

RECOMMENDATION: It is recommended by the Finance and Water

Departments that the Board of Public Utilities, by resolution, approve a

five (5) year contract award for grit and screening disposal services to

Industrial Carting, Inc., Rohnert Park, CA in the amount of $341,005,

with a $20,000 contingency for potential rate increases to tipping fees,

for a total amount not to exceed $361,005.

Staff Report

Resolution

Attachments:

Attachment 1

A motion was made by Board Member Watts, seconded by Board Member

Dowd to adopt Item 7.1 - RESOLUTION NO. 1170 ENTITLED "RESOLUTION

OF THE BOARD OF PUBLIC UTILITIES APPROVAL OF GENERAL SERVICE

AGREEMENT FOR GRIT AND SCREENING DISPOSAL SERVICES". The

motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Watts

1 - Vice Chair Arnone Jr.

Absent:

7.2

MOTION - APPROVAL OF AMENDMENT NO. 1 TO PROJECT WORK

ORDER WITH BRELJE AND RACE CONSULTING ENGINEERS - LOS

ALAMOS TRUNK REPLACEMENT, STREAMSIDE DRIVE TO ELAINE

DRIVE ENVIRONMENTAL (CEQA) REVIEW AND DESIGN

RECOMMENDATION: It is recommended by the Departments of Water

and Transportation and Public Works that the Board of Public Utilities,

by motion, approve Amendment No. 1 to Project Work Order No.

A010017-2011-29 with Brelje and Race Consulting Engineers of Santa

Rosa, California, for the Los Alamos Trunk Replacement, Streamside

Drive to Elaine Drive, Environmental (CEQA) Review and Design

project, increasing the contract amount by $93,854 for a total $590,317.

Staff Report

Attachments:

Attachment 1

A motion was made by Board Member Watts, seconded by Board Member

Dowd to approve a motion, as submitted, approving Amendment No. 1 to

Project Work Order No. A010017-2011-29 with Brelje and Race Consulting

Engineers of Santa Rosa, California, for the Los Alamos Trunk

Replacement, Streamside Drive to Elaine Drive, Environmental (CEQA)

Review and Design project, increasing the contract amount by $93,854 for a

total $590,317. The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Watts

1 - Vice Chair Arnone Jr.

Absent:

7.3

MOTION - CONTRACT AWARD - PROFESSIONAL SERVICES

AGREEMENT - SKYFARM 'A' AND HANSFORD LIFT STATION

RECONSTRUCTION

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Board, by motion, approve the

Professional Services Agreement (PSA) with Hazen and Sawyer, of San

Francisco, CA for design services associated with reconstruction of the

Skyfarm 'A' and Hansford sewer lift stations, which were destroyed by

the Tubbs Fire.

Staff Report

Attachment 1

Attachment 2

Attachments:

A motion was made by Board Member Watts, seconded by Board Member

Dowd to approve a motion, as submitted, approving the Professional

Services Agreement (PSA) with Hazen and Sawyer, of San Francisco, CA

for design services associated with reconstruction of the Skyfarm 'A' and

Hansford sewer lift stations, which were destroyed by the Tubbs Fire. The

motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Watts

1 - Vice Chair Arnone Jr.

Absent:

7.4

RESOLUTION - HAZARD MITIGATION GRANT PROGRAM

RECOMMENDATION: It is recommended by the Water Department that

the Board, by resolution, authorize the Water Department to apply for

grant funding, and authorize commitment to the local match fund

requirements for the Program, should the projects be selected for grant

funding.

Staff Report

Resolution

Attachments:

A motion was made by Board Member Watts, seconded by Board Member

Dowd to adopt Item No. 7.4 - RESOLUTION NO. 1171 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING

SUBMITTAL OF SUBAPPLICATION FOR GRANT FUNDING THROUGH THE

FEDERAL DEPARTMENT OF EMERGENCY SERVICE’S HAZARD

MITIGATION GRANT PROGRAM". The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Watts

1 - Vice Chair Arnone Jr.

Absent:

7.5

MOTION - CONTRACT AWARD - ELIZABETH WAY SEWER AND

WATER REPLACEMENT PROJECT

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board, by

motion, approve the project and award Construction Contract No.

C01582 in the amount of $655,055.00 to the lowest responsible bidder,

TerraCon Constructors, Inc., of Healdsburg, California for Elizabeth

Way Sewer and Water Replacement, approve a 15% contingency, and

authorize a total contract amount of $753,313.25.

Staff Report

Attachment 1

Attachment 2

Attachments:

A motion was made by Board Member Watts, seconded by Board Member

Dowd to approve a motion, as submitted, approving the project and award

Construction Contract No. C01582 in the amount of $655,055.00 to the

lowest responsible bidder, TerraCon Constructors, Inc., of Healdsburg,

California for Elizabeth Way Sewer and Water Replacement, approve a 15%

contingency, and authorize a total contract amount of $753,313.25. The

motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Watts

1 - Vice Chair Arnone Jr.

Absent:

7.6

RESOLUTION - WAIVE METER UPSIZE FEES FOR HOMES

DESTROYED IN TUBBS FIRE NEEDING TO UPSIZE FROM A 5/8”

TO A ¾” WATER METER

RECOMMENDATION: It is recommended by the Water Department that

the Board, by resolution, waive the fee to upsize from a 5/8” to a ¾”

water meter as needed for properties rebuilding due to the Tubbs Fire

and provide the Director of Water, or designee, the authority to refund,

upon request, any meter fees already paid to upsize from a 5/8” to a ¾”

water meter to the applicants that are rebuilding due to the Tubbs Fire.

Staff Report

Resolution

Attachments:

A motion was made by Board Member Watts, seconded by Board Member

Dowd to adopt Item 7.6 - RESOLUTION NO. 1172 ENTITLED "RESOLUTION

OF THE BOARD OF PUBLIC UTILITIES WAIVING THE FEE TO UPSIZE

FROM A 5/8" TO A 3/4" WATER METER AS NEEDED FOR PROPERTIES

REBUILDING DUE TO THE TUBBS FIRE AND PROVIDING THE DIRECTOR

OF WATER AUTHORITY TO REFUND, UPON REQUEST, ANY METER FEES

ALREADY PAID TO UPSIZE FROM A 5/8" TO A 3/4" WATER METER FOR

APPLICANTS THAT ARE REBUILDING DUE TO THE TUBBS FIRE". The

motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Watts

1 - Vice Chair Arnone Jr.

Absent:

7.7

MOTION - SANTA ROSA REGIONAL WATER REUSE SYSTEM

NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM

(NPDES) PERMIT RENEWAL

RECOMMENDATION: It is recommended by the Water Department that

the Board, by motion, approve the proposed Santa Rosa Regional

Water Reuse System Report of Waste Discharge, application for

renewal of the Reuse System's National Pollutant Discharge Elimination

System (NPDES) permit.

Staff Report

Attachments:

Attachment 1

A motion was made by Board Member Watts, seconded by Board Member

Dowd to approve a motion, as submitted, approving the proposed Santa

Rosa Regional Water Reuse System Report of Waste Discharge,

application for renewal of the Reuse System's National Pollutant Discharge

Elimination System (NPDES) permit. The motion carried by the following

vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Watts

1 - Vice Chair Arnone Jr.

Absent:

8. REPORT ITEMS

8.1

REPORT - CONTRACT AWARD; REJECTION OF BID PROTEST -

ALVARADO AVE AND VALLEJO ST WATER AND SEWER

IMPROVEMENTS

BACKGROUND: This project will relocate and replace aged sanitary

sewer and water mains on Alvarado Avenue and Vallejo Street with new

8-inch mains, as well as replace the sewer laterals and water services.

The project will also include a full street reconstruction of Alvarado

Avenue. These system improvements will improve fire flow and water

system reliability and reduce inflow and infiltration into the sewer system

while reducing maintenance costs to the Alvarado and Mount Olive

neighborhoods. The project will also include modifications to the sewer

trunk junction structure located on Vallejo Street in the effort of

improving efficiency and safety protocols during maintenance

operations.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities by resolution, 1) reject the bid protest by Argonaut

Constructors, and 2) waive any minor irregularities in the lowest bid and

award Construction Contract No. C02004 in the amount of

$1,489,199.00 to the apparent lowest responsive bidder, Michael

O’Shaughnessy Construction, Inc., of San Francisco, California, for

Alvarado Ave and Vallejo St Water and Sewer Improvements, approve a

15% construction contingency, and authorize a total contract amount of

$1,712,578.85.

Attachments:

Presentation (added 8/1/18)

Presenter(s): Bryan Heinzelman, Associate Civil Engineer.

A motion was made by Board Member Dowd, seconded by Board Member

Mullan to adopt Item 8.1 - RESOLUTION NO. 1173 ENTITLED "RESOLUTION

OF THE BOARD OF PUBLIC UTILITIES REJECTING BID PROTEST AND

WAIVING ANY IRREGULARITIES IN THE LOWEST BID AND AWARDING

CONTRACT C02004 TO MICHAEL O'SHAUGHNESSY CONSTRUCTION,

INC. FOR THE ALVARADO AVENUE AND VALLEJO STREET WATER AND

SEWER MAIN IMPROVEMENTS PROJECT". The motion carried by the

following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Mullan and Board Member Watts

1 - Vice Chair Arnone Jr.

1 - Board Member Grabill

Absent:

Abstain:

8.2

REPORT - ADOPTION OF MITIGATED NEGATIVE DECLARATION,

MITIGATION MONITORING AND REPORTING PLAN, AND PROJECT

APPROVAL OF THE ALIGNMENT FOR THE LOS ALAMOS TRUNK

SEWER REPLACEMENT PROJECT AND SEGMENT 1 OF THE

PROJECT

BACKGROUND: The City of Santa Rosa (City) is proposing to replace

large portions of the existing Los Alamos trunk sewer identified by the

2014 Sanitary Sewer System Master Plan Update as it is both in poor

condition and undersized to serve future demand. The new trunk

alignment will be adjacent to the existing trunk system, with some

portions being relocated within existing City right-of-way and other

portions requiring modifications to existing easements. Replacement of

the overall Los Alamos trunk sewer system will be delivered

programmatically in four separate phases (segments).

RECOMMENDATION: It is recommended by the Departments of Water

and Transportation and Public Works that the Board of Public Utilities,

by resolution, 1) adopt the Mitigated Negative Declaration for the Los

Alamos Trunk Sewer Replacement Project (Project); 2) approve the

Project alignment and Segment 1 of the Project; 3) adopt a Mitigation

Monitoring and Reporting Plan for the Project, including mitigation for

Segment 1 of the Project; and 4) direct staff to file a Notice of

Determination.

Attachments:

Presentation (added 8/1/2018)

Presenter(s): Andrew Wilt, Associate Civil Engineer and Justin Witt,

Brelje and Race

A motion was made by Board Member Mullan, seconded by Board Member

Watts to adopt Item 8.2 - RESOLUTION NO. 1174 ENTITLED "RESOLUTION

OF THE BOARD OF PUBLIC UTILITIES OF THE CITY OF SANTA ROSA

ADOPTING THE MITIGATED NEGATIVE DECLARATION AND MITIGATION

MONITORING AND REPORTING PLAN AND APPROVING THE ALIGNMENT

FOR THE LOS ALAMOS TRUNK SEWER REPLACEMENT PROJECT AND

SEGMENT 1 OF THE PROJECT". The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Grabill,

Board Member Mullan and Board Member Watts

1 - Board Member Dowd

1 - Vice Chair Arnone Jr.

No:

Absent:

9. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

10. REFERRALS

NONE.

11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

11.1

MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD

REPORT - MAY 2018 - Provided for information.

Memorandum

Attachments:

The Board received and filed the written communication as

submitted.

12. SUBCOMMITTEE REPORTS

NONE.

13. BOARD MEMBER REPORTS