Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, September 6, 2018  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
He welcomed David Bannister to the Board. Board Member  
Bannister provided a brief overview of his experience and  
background.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Richard Dowd, Board Member Christopher Grabill, Board Member  
Matt Mullan, and Board Member David Bannister  
1 - Board Member Lisa Badenfort  
Absent  
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS  
No statements of abstention were made by the Board.  
3. STUDY SESSION - NONE  
4. MINUTES APPROVAL  
4.1  
June 21, 2018 - Regular Meeting Minutes.  
June 21, 2018 - Regular Meeting Minutes.  
Attachments:  
The minutes of June 21, 2018 were accepted as submitted.  
5. STAFF BRIEFINGS  
5.1  
CREEK WEEK AND LAGUNA WASTEWATER TREATMENT PLANT  
50TH ANNIVERSARY CELEBRATION UPDATE  
The Storm Water & Creeks section of Santa Rosa Water participates in  
a regional recognition of “Creek Week” as a way to celebrate and clean  
up our local waterways and educate the public on ways to prevent  
creek pollution.  
A Proclamation was approved by City Council on September 4, 2018,  
proclaiming September 15-23 as “Creek Week”. Staff is coordinating a  
local creek cleanup on Saturday, September 15th and co-promoting a  
50th Anniversary Celebration of Laguna Wastewater Treatment Plant  
on Saturday, September 22nd. The Board may discuss this item and  
give direction to staff.  
Presentation  
Attachments:  
Presenter(s): Jenifer Piccinini, Research and Program Coordinator  
and Mike Prinz, Deputy Director Subregional Operations  
5.2  
OVERVIEW OF EVALUATION OF FOUNTAINGROVE WATER  
SYSTEM AND OPERATION DURING THE TUBBS FIRE  
Earlier this year, the City hired consultant firm Black & Veatch, a  
national water system expert, to conduct an investigation of the function  
and operation of the Fountaingrove water system during the Tubbs Fire.  
Staff will provide an overview of the Study Session that will be  
presented to the City Council on September 7, 2018.  
Presentation (added 9/5/18)  
Attachments:  
Presenter(s): Joe Schiavone, Deputy Director Local Operations  
6. CONSENT ITEMS - NONE  
7. REPORT ITEMS  
7.1  
REPORT - AMENDMENT NO. 1 TO CONTRACT F001662 FOR THE  
REED GROUP, INC. FOR AGRICULTURAL WATER USAGE RATE  
SETTING SUPPORT  
BACKGROUND: Santa Rosa Water solicited responses to a request for  
proposal for 2018/19 budget assistance, a long term financial plan and  
agricultural rate setting. There was one respondent, The Reed Group,  
Inc. The single respondent was deemed qualified to perform the  
requested services. Santa Rosa Water has multiple contracts with  
various agricultural recycled water customers and those agreements  
are coming to the end of their terms. Rates are varied and determined  
by each individual contract. The development of a consistent rate  
structure to be consistent and fair to all customers is important. The  
original agreement was within the City Manager’s signing authority.  
Staff has requested additional assistance with the agricultural rate  
setting process as it has been decided that the inclusion of the  
agricultural users in the process is extremely important. Therefore, the  
additional scope requires BPU approval.  
RECOMMENDATION: Santa Rosa Water recommends that the Board  
of Public Utilities, by motion, approve Amendment No. 1 to Contract  
F001662 for additional support and expertise for extended agricultural  
water usage rate setting process with The Reed Group, Inc. in the  
amount of $35,400, increasing the total contract amount to $135,280.  
Staff Report  
Attachments:  
Attachment 1  
Attachment 2  
Presentation (added 9/5/18)  
Presenter(s): Kimberly Zunino, Deputy Director Administration  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill to approve a motion, as submitted, approving Amendment No. 1 to  
Contract F001662 for additional support and expertise for extended  
agricultural water usage rate setting process with The Reed Group, Inc. in  
the amount of $35,400, increasing the total contract amount to $135,280.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Mullan and Board Member  
Bannister  
1 - Board Member Badenfort  
Absent:  
7.2  
REPORT - PROJECT WORK ORDER APPROVAL - FREEWAY WELL  
PLANNING PROJECT  
BACKGROUND: The City constructed Freeway Well in 1957 and  
operated it sustainably until regular testing in the 1980s detected  
volatile organic compounds (VOCs) from offsite contamination. In 1994,  
the Freeway Well was physically separated from the City’s distribution  
system.  
The City wants to evaluate water quality risks in the vicinity and study  
the feasibility of alternatives for treating the groundwater or replacing  
Freeway Well, and the State Water Resources Control Board (State)  
expressed interest in aiding these efforts. The State invited the City to  
submit a grant application, which staff did on August 31, 2017. The  
State approved it and agreed to fund 50 percent of the Freeway Well  
Planning Project.  
The proposed Project Work Order addresses the bulk of the work  
outlined in the grant agreement for the Freeway Well Planning Project.  
RECOMMENDATION: It is recommended by the Water Department,  
that the Board, by motion, approve a Project Work Order (PWO) under  
the Master Professional Services Agreement with West Yost &  
Associates, Inc. of Pleasanton, California, to provide services for the  
grant funded Freeway Well Planning Project, with a total amount,  
including a 5% contingency, of $557,731.00.  
Staff Report  
Attachments:  
Attachment 1  
Attachment 2  
Attachment 3  
Presentation (added 9/5/18)  
Presenter(s): Colin Close, Sr. Water Resources Planner  
A motion was made by Board Member Dowd, seconded by Board Member  
Mullan, to approve a motion, as submitted, approving a Project Work Order  
(PWO) under the Master Professional Services Agreement with West Yost &  
Associates, Inc. of Pleasanton, California, to provide services for the grant  
funded Freeway Well Planning Project, with a total amount, including a 5%  
contingency, of $557,731.00. The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Mullan and Board Member  
Bannister  
1 - Board Member Badenfort  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
10.1  
MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD  
REPORT - JUNE 2018 - Provided for information.  
Memorandum  
Attachments:  
The Board received and filed the written correspondence as  
submitted.  
11. SUBCOMMITTEE REPORTS  
None.  
12. BOARD MEMBER REPORTS  
Board Member Dowd announced that he would be absent from the  
September 20, 2018 meeting. He also noted that Board Member  
Badenfort had taken a fall and he sent his wishes for a quick  
recovery.  
13. DIRECTORS REPORTS  
Ben Horenstein, Director reported on various department activities.  
14. ADJOURNMENT OF MEETING  
The meeting was adjourned at 2:34 p.m. The next regularly  
scheduled meeting of the Board of Public Utilities will be held on  
October 18, 2018.  
Approved on: October 18, 2018  
_________/S/_____________  
Gina Perez, Recording Secretary