Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, September 20, 2018  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
4 -  
Present  
Chair Daniel Galvin III, Board Member Christopher Grabill, Board  
Member Matt Mullan, and Board Member David Bannister  
3 -  
Absent  
Vice Chair William Arnone Jr., Board Member Lisa Badenfort, and  
Board Member Richard Dowd  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
No statements of abstention were made by Board members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
The minutes of August 2, 2018 were accepted as submitted.  
4.1  
August 2, 2018 - Regular Meeting Minutes.  
August 2, 2018 - Regular Meeting Minutes (added 09/20/18)  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
PLANNING AND ECONOMIC DEVELOPMENT PROPOSED  
DOWNTOWN HOUSING INCENTIVES AND ZONING CODE  
REVISION  
The City Council has requested the development of housing programs  
to encourage higher density and more affordable housing in the City of  
Santa Rosa to address the housing crisis. Planning and Economic  
Development (PED) has developed a program to incentivize higher  
density housing Downtown and created policies and zoning changes to  
accommodate new Accessory Dwelling Unit (ADU) legislation. PED will  
be briefing the Board on two items that are scheduled for City Council  
review on September 25, 2018 which will include PED proposing to City  
Council a Zoning Code revision for ADU’s related to connection to the  
water and wastewater systems and payment options for fees related to  
increased density Downtown.  
Presentation (added 9/19/18)  
Attachments:  
Presenter(s): Kimberly Zunino, Deputy Director Administration and  
Jessica Jones, Supervising Planner  
6. CONSENT ITEMS  
6.1  
RESOLUTION - TWO ONE-YEAR EXTENSIONS TO GENERAL  
SERVICE AGREEMENTS FOR GROUND GREEN MATERIAL  
DELIVERY TO LAGUNA TREATMENT PLANT COMPOST FACILITY  
RECOMMENDATION: It is recommended by the Finance and Water  
Departments that the Board of Public Utilities, by resolution, approve  
two one-year extensions to General Service Agreements (GSA)  
F0001534 with Pacific Recycling Solutions, Ukiah, CA, and GSA  
F001536 with Soiland Company, Cotati, CA for ground green waste  
delivery to the Laguna Treatment Plant Compost Facility, with no  
increase to unit price, for an amount not to exceed $90,000 per contract  
with a cumulative value not to exceed the total of $180,000. Water staff  
anticipate that the total expenditure for the Fiscal Year will not exceed  
$90,000 under both contracts but staff will have the flexibility to draw  
from one or both contracts as resources are available. Funds required  
for this operational expense have been appropriated in Fiscal Year  
2018-19 adopted budget of the Water Department and will be included  
in future budget proposals presented to council as a regular operating  
expense.  
Staff Report  
Resolution  
Attachments:  
Attachment 1  
Attachment 2  
A motion was made by Board Member Mullan, seconded by Board Member  
Bannister to approve Item 6.1 - RESOLUTION NO. 1176 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE  
APPROVAL OF THE FIRST AMENDMENT TO GENERAL SERVICES  
AGREEMENTS F001534 AND F001536 FOR GROUND GREEN WASTE  
DELIVERY TO THE LAGUNA TREATMENT PLANT COMPOST FACILITY".  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Board Member Grabill, Board Member Mullan and  
Board Member Bannister  
3 -  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
Dowd  
7. REPORT ITEMS  
7.1  
REPORT - PLAN FOR LIFTING THE ADVISORY IN THE  
FOUNTAINGROVE AREA  
BACKGROUND: On November 10, 2017, Santa Rosa Water issued a  
Water Quality Advisory for an isolated area of Fountaingrove due to  
contamination that was caused by the October fires. In collaboration  
with State Water Board Division of Drinking Water (DDW) and US EPA  
regulators as well as water quality experts, Water Department staff has  
conducted a thorough investigation to confirm that the fire caused the  
contamination, to identify the sources of the contamination, and guided  
by the data, determined that targeted replacement of the system would  
likely restore water quality. The City has completed replacement of all  
water service lines and blow off valves, as well as targeted replacement  
of three mainlines in the Water Quality Advisory Area. Working in  
collaboration with DDW, the Water Department has developed a plan  
for lifting the water quality advisory in the Fountaingrove Area, which  
consists of sampling to confirm water quality has been restored as well  
as post advisory flushing and monitoring to ensure the contamination  
has been remediated and will not re-occur over time.  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by motion, accept the report on the plan for lifting the  
advisory from the Water Quality Advisory area in a portion of  
Fountaingrove.  
Staff Report  
Attachment 1  
Presentation  
Attachments:  
Presenter(s): Jennifer Burke, Deputy Director Water and  
Engineering Resources.  
A motion was made by Board Member Grabill, seconded by Board Member  
Mullan to approve a motion accepting the report on the plan for lifting the  
advisory from the Water Quality Advisory area in a portion of  
Fountaingrove. The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Board Member Grabill, Board Member Mullan and  
Board Member Bannister  
3 -  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
Dowd  
7.2  
REPORT - FIRST AMENDMENT TO THE AGREEMENT FOR  
DESIGN, INSTALLATION, OPERATION, AND OWNERSHIP OF A  
MICROGRID DEMONSTRATION SYSTEM AT THE SANTA ROSA  
LAGUNA TREATMENT PLANT  
BACKGROUND: In May of 2017, the Board of Public Utilities approved  
an Agreement for the Design, Installation, Operation and Ownership of  
a Microgrid Demonstration System at the Santa Rosa Laguna  
Treatment Plant between Trane and the City to allow for implementation  
of a Microgrid Demonstration System at the Santa Rosa Laguna  
Treatment Plant. After execution of the Agreement, the City identified an  
opportunity to apply for and receive a rebate through the California  
Public Utilities Commission’s Self Generation Incentive Program. The  
City is positioned to receive the incentive but to qualify, the City must  
upgrade the electrical metering equipment to comply with the program  
requirements. This first amendment will allow the City to reimburse  
Trane for the increased cost of the metering equipment.  
RECOMMENDATION: It is recommended by the Water Department that  
the Board of Public Utilities, by motion, approve the First Amendment to  
the Agreement for the Design, Installation, Operation, and Ownership of  
a Microgrid Demonstration System at the Santa Rosa Laguna  
Treatment Plant between Trane U.S. Inc. and the City of Santa Rosa  
and increase matching funds by $13,478.00 for a total matching fund  
value of $763,478.00.  
Staff Report  
Attachments:  
Attachment 1  
Presentation (added 09/20/18)  
Presentation(s): Emma Walton, Deputy Director Engineering  
Resources.  
A motion was made by Board Member Mullan, seconded by Board Member  
Grabill to approve a motion approving the First Amendment to the  
Agreement for the Design, Installation, Operation, and Ownership of a  
Microgrid Demonstration System at the Santa Rosa Laguna Treatment  
Plant between Trane U.S. Inc. and the City of Santa Rosa and increase  
matching funds by $13,478.00 for a total matching fund value of  
$763,478.00. The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Board Member Grabill, Board Member Mullan and  
Board Member Bannister  
3 -  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
Dowd  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
10.1  
MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD  
REPORT JULY & AUGUST 2018 - Provided for information.  
Memorandum  
Attachments:  
The Board received and filed the written correspondence as  
submitted.  
11. SUBCOMMITTEE REPORTS  
Chair Galvin reported that Board Member Badenfort has been  
added to the Agricultural Ad Hoc Committee.  
12. BOARD MEMBER REPORTS  
None.  
13. DIRECTORS REPORTS  
Ben Horenstein, Director reported on various department activities.  
14. ADJOURNMENT OF MEETING  
The meeting was adjourned at 3:13 p.m. The next regularly  
scheduled meeting of the Board of Public Utilities will be held on  
November 1, 2018.  
Approved on: November 1, 2018  
_________/S/_____________  
Gina Perez, Recording Secretary